Administrator and Staff Positions

Please visit our application portal to view all open positions. If you are interested in multiple positions, please apply separately for each. Human Resources will acknowledge receipt of resumes through email and will contact qualified applicants directly.

Full background checks are required for all positions including fingerprinting, as required by MA State Law. Phillips Academy is an equal opportunity employer.

Addison Gallery of American Art

Associate Curator of American Art

The Associate Curator of American Art will serve as a key member of the curatorial team and aid the Mead Curator of Photography and Senior Curator of Contemporary Art in the development and implementation of curatorial projects, including exhibition planning and installation, publications, and the maintenance, research, presentation, and growth of the collection, with a particular focus on American art from 18th century through the 1940s. The Associate Curator will assist with researching future exhibitions; develop focus exhibitions for travel domestically and internationally; plan and install permanent collection installations; and act as a venue curator for traveling exhibitions. The Associate Curator will also share in the general responsibilities of the department, including reviewing exhibition proposals and potential acquisitions; researching the collections as part of an ongoing review of the holdings; and work with the Education department for collaborations with students and faculty at Phillips Academy and in schools in the region.

Essential Functions/Primary Duties and Responsibilities: 

• Contributes to the long-term curatorial vision for the museum;
• Work with fellow staff to ensure the best available standards of care and protection for all works in the permanent collection and borrowed art works;
• Conducts and disseminates research on the collection through oral, written, and other means of communication to provide the widest possible access to the Phillips Academy community and the public;
• Develops and shepherds an ongoing and dynamic exhibitions program that includes monographic and thematic shows, permanent collection and loan shows, and related publications;
• Coordinates with and supervises guest curators in area of specialization, consultants, and support staff including curatorial assistants, and interns as required;
• Prepares a broad range of public programs and partnerships, internally and externally;
• Works in close partnership with Education to contribute to programs related to the collection and special exhibitions for Phillips Academy and the public, including, but not limited to, lectures, workshops, gallery presentations, and other in-gallery interpretation efforts;
• Serves as an ambassador for the Addison Gallery of American Art locally, nationally, and internationally, being an active member in the field as well as with the general public;
• Assists in exhibition and collection related fundraising by providing necessary project and object information and participating in grant writing and personal solicitations to potential donors including corporations, foundations and individuals; and
• Perform additional duties as assigned.

Knowledge, Skills, And Abilities Required: 

• Minimum of three (4–6) years prior curatorial experience
• Knowledge of American art, with a historical focus between the 18th century and 1940.
• M.A. required, Ph.D. degree in art history preferred
• Excellent interpersonal and communication skills, including public speaking and writing
• Excellent working relationships with collectors, artists, the art market, and scholars
• Demonstrated ability to maintain the highest ethics as they relate to all aspects of curatorial endeavor, and to understand and maintain the highest levels of confidentiality

Head of Education

The Addison Gallery of American Art seeks an experienced, creative, and collaborative Head of Education to provide leadership, strategy, and direction for the Addison Gallery’s Education department. Under the supervision of the director of the museum, this position promotes the Addison’s collection as an important resource for learning across the many disciplines taught at Phillips Academy and in the K–12 schools of the region; develops partnerships with Phillips Academy and public school faculties, afterschool programs, and campus and community organizations; advocates for visual literacy and other sensory experiences as vital forms of learning in the arts; and organizes and participates in projects and programs related to the museum's collection and its exhibitions including lectures, workshops, and tours for audiences of all ages.

ESSENTIAL FUNCTIONS/PRIMARY DUTIES AND RESPONSIBILITIES: 
• Provides the pedagogical and philosophical vision of education for the museum;
• Manages day-to-day department operations including budget, personnel, schedules for the department;
• Supervises a staff of two, including the Manager of Curriculum Initiatives for Phillips Academy and the Education Associate for School and Community Collaboration;
• Coordinates with the Curator of Contemporary Art to provide opportunities for interaction for the students at Phillips Academy and at K–12 schools in the region with the Edward E. Elson Artist-in-Residence;
• Prepares a broad range of public programs and proactively fosters partnerships in the community;
• Works in closely with the Curatorial department to develop to programs related to the collection and special exhibitions for Phillips Academy and the public, including, but not limited to, lectures, workshops, gallery presentations, and tours;
• Serves as an ambassador for the Addison Gallery of American Art locally, nationally, and internationally;
• Assists in related fundraising for the educational program by identifying philanthropic sources and contributing substantively to grant applications; and
• Performs additional duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: 
• Minimum of 10 years prior museum education experience with at least 2–3 years at the senior management level
• Master’s degree in art history, education, museum education, humanities, or a related field
• Knowledge of American and/or contemporary art

This is a full-time, 11-month position with a schedule of Monday through Friday 9am to 5pm, with nights and weekends as needed to oversee programs and participate in other museum activities. Activities will require driving to schools and organizations in the region.

Full background check required.

Office of Academy Resources

Director of Annual Giving

The Director of Annual Giving leads Phillips Academy’s effort to raise restricted and unrestricted current use support and to grow donor participation. He/she will provide strategic direction to annual fundraising efforts, including increasing leadership annual donor support, growing alumni donor participation, and leading a sophisticated segmenting and marketing effort.

The Director leads a department of eight professional and administrative staff and collaborates with colleagues in Development, Alumni Engagement and Academy Communications to achieve results.

Specific Responsibilities Include:

  • Overseeing a class-and-reunion based program that solicits gifts annually through volunteers and staff;
  • Leading Andover’s strategies to increase the Andover Fund, meeting and/or exceeding both unrestricted and restricted current use goals;
  •  Providing strategic direction to segmentation and messaging directed toward growing donor count through acquisition of new donors and retention of current donors; and
  • Participating in leading the development initiatives of Phillips Academy under the direction of the Director of Development and in partnership with key colleagues.
  • Management of Annual Giving Team: including skill development, goal setting and collaboration.
  • Comprehensive oversight of marketing and communications efforts to drive total annual fund support and donors, using industry best practices and analytics to drive decisions and strategy
  • Effective front line fundraising: full understanding and implementation of the process, qualification through stewardship.
  • All aspects of volunteer management: creating and managing to expectations, effective communication, goal setting and efficient support. 
  • Compelling and strong communicator and writer.

This position requires excellent written and verbal communication and interpersonal skills, the ability to take initiative and collaborate with others, and an understanding of private education. Additionally, applicants should demonstrate proficiency with common business productivity and analysis tools as well as familiarity with customer base segmentation techniques. A Bachelor’s degree is required.

The role requires 5 to 7 years of direct or transferrable experience; to succeed through team leadership and personal action in three key areas: managing fundraising volunteers, direct solicitation of leadership annual gifts, and growing donor participation.

The successful candidate will be a strategic thinker with the ability to execute in multiple channels simultaneously: direct and volunteer solicitation; print and electronic direct marketing; and social media. He/she will have a passion for innovation and risk-taking, balancing these qualities with an appreciation of the traditions that are the legacy of decades of Andover donors and volunteers.

Travel—including overnight travel—is required, both locally off-campus as well as out of state.
Night and weekend work is required for events and donor engagements, both on campus and off, including out of state.

The Director will manage a team of 8, including 5 front-line fundraisers, an administrative assistant and two data and program managers.

Full background check required.

Assistant Director, Alumni Engagement

The Assistant Director will oversee an array of programs, creating and nurturing alumni engagement by region or affinity through event management and volunteer management. This position will manage and steer a group of highly-engaged volunteers in order to execute a wide range of events in different locations, including events for Head of School and other campus faculty members.  The assistant director will do this by proactively balancing several projects at once, set and meet deadlines to ensure measurable success.  Volunteer management and partnership will be critical, thus regular contact and relationships with Regional Leadership Teams will be a pillar of this position.  This position is secondary to the assistant director for the overall strategy of Regional Programs.  Support of other volunteer committees, such as the Equity and Inclusion Committee of Alumni Council and a Reunion Class.   This position reports directly to the Assistant Director of Alumni Engagement. 

Requirements:

• Outstanding organization skills and attention to detail 

• Ability to proactively manage several projects at once and set and meet deadlines 

• Self-starter who can work independently with minimal supervision but also as a member of the Alumni Engagement Team. 

• Strong customer service orientation and problem solving skills. 

• Excellent oral and written communications and interpersonal skills; ability to interact effectively with multiple constituencies 

• Ability to work nights and weekends, and domestic travel to areas of high alumni concentration.  

• Strong computer skills in Microsoft Word, Excel, databases, and social media platforms 

 Education/Experience: 

• Bachelor's degree in a related field. 

• A minimum of five years' experience in a professional position, preferably in an educational environment, or related relevant experience 

• Proficiency in Microsoft Word, Excel and PowerPoint. Database management experience using Razor’s Edge or Agilon experience a plus 

• Excellent verbal and written communications skills 

• Ability to organize and prioritize work in an ever-changing environment 

• Ability to work independently with little supervision • Excellent interpersonal skills 

• Demonstrated interest in fundraising, alumni engagement or related fields preferred.  

Full back ground check required.  Applications received on or before July 13, 2018 will be given first consideration.

Coordinator, Alumni Engagement

Reporting to the Assistant Director, the Coordinator provides a wide range of executive-level administrative support including: preparation of invitations for all regional events; regular attendance reports on all upcoming regional events; tracking of regional event invitations and reminder; serve as the liaison for Regional Team across the Office of Alumni Engagement and OAR, briefings and accurate and timely materials needed for regional events; management of the Assistant Directors’ calendars and budgets; prepare travel expense reimbursements; also provide general clerical support (filing, mailings, etc.) as required.

Requirements:  
Requires strong computer skills, flexibility, multitasking, excellent interpersonal skills, commitment to customer service, project coordination experience, and the ability to work well with all levels of the Academy community.

Skills/Qualifications: Microsoft Office Skills (Word, Excel, Power-point, Publisher); experience with fundraising software a plus; office machines experience (faxes, copiers, computers and printers); writing and editing skills, supply management, scheduling, organization, time management with an ability to prioritize, travel logistics, be a self-starter, dependable and perform at a high level of accuracy while maintaining confidentiality.  Must have a professional demeanor; highly industrious with strong work ethic and ability to be flexible in time of organizational transition.

Education/Experience:
Bachelor's degree in a related field; a minimum of three years' experience in an executive-administrative position, preferably in an educational environment, or related relevant experience; proficiency in Microsoft Word, Excel and PowerPoint. Database management experience using Razor’s Edge or Agilon experience a plus; excellent verbal and written communications skills; ability to organize and prioritize work in an ever-changing environment; ability to work independently with little supervision; excellent interpersonal skills; some evening and weekend work related to special events and meetings required; demonstrated interest in fundraising, alumni engagement or related fields preferred. 

Assistant Director, Donor Relations

The Assistant Director of Donor Relations plays a key role in executing the Academy’s high-profile, high-impact stewardship and recognition program, including managing narrative and financial stewardship projects, planning and executing donor relations events, preparing personalized gift acknowledgments on behalf of Academy leadership, implementing the Academy’s top donor recognition societies and other forms of recognition, producing creative institutional gifts and other meaningful donor experiences, and entering and maintaining accurate records and data in accordance with the Academy’s policies and best practices.

Minimum Job Qualifications: 
A bachelor’s degree and a minimum of 3 years of experience in donor relations in an educational or other non-profit setting, or related demonstrated success in non-profit development or communications, are required. The Assistant Director must have excellent written and verbal communication and interpersonal skills, proficiency in project management and with common business productivity and analysis tools, as well as with the design and presentation of both qualitative and quantitative reports, and the ability to take initiative and collaborate well with a variety of stakeholders in an educational setting. An understanding of private education and experience planning and executing high-touch events are strongly desired. 

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: 
The successful candidate will be a creative and polished writer with impeccable attention to detail, a strategic thinker with a customer service focus, and a high-performing project manager with the ability to execute at both the individual and large-scale levels within a sophisticated donor community.  He/she will match leading-edge best practices in donor communications with an appreciation of the traditions that are the legacy of decades of Andover donors and volunteers. Occasional night and weekend work is required for events and donor engagements, both on campus and off, including occasional travel out of state.


Coordinator, International Development and Major Gifts

Reporting jointly to the directors of Major Gifts and International Advancement, the coordinator will provide a wide range of executive-level administrative support to the directors and one major gift officer.

Duties will include: preparation of regular reports on fundraising activities; coordination of international events, meetings and correspondence; calendar management, including scheduling meetings, coordinating logistics, researching and preparing materials, making travel arrangements, providing accurate and timely itineraries and back-up materials for donor visits; prepare overall programmatic and gift officer metric reports; and serve as a key point of contact for director and back-up for major gift staff as needed; assist with briefing documents, letters of intent and proposal materials; prepare correspondence; draft memos/letters/emails; organize vacation and phone coverage; prepare travel expense reimbursements; maintain office supply inventory; also provide general clerical support (filing, faxing, mailings, etc.) as required.

Requirements: Requires strong computer skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of the Academy community.

Skills/Qualifications: (Microsoft Office Skills, Word, Excel, Power-point, Publisher, experience with fundraising software a plus); office machines experience (faxes, copiers, computers and printers); writing and editing skills, supply management, scheduling, organization, time management with an ability to prioritize, travel logistics, be a self-starter, dependable and perform at a high level of accuracy while maintaining confidentiality.  Must have a professional demeanor; highly industrious with strong work ethic and ability to be flexible in time of organizational transition.

Education/Experience:

  • Bachelor's degree in a related field preferred but not required
  • A minimum of three years' experience in an executive-administrative position, preferably in a development or educational environment, or other related relevant experience.
  • Proficiency in Microsoft Word and Excel. Database management experience using Raiser’s Edge or Agilon experience a plus.
  • Excellent verbal and written communications skills.
  • Ability to organize and prioritize work in an ever-changing environment.
  • Ability to work independently with little supervision.
  • Excellent interpersonal skills.
  • Some evening and weekend work related to special events and meetings required;
  • Demonstrated interest in fundraising, alumni engagement or related fields preferred. 

Occasional evening and weekend work may be required to meet deadlines as well as to collaborate with OAR colleagues to serve our campus, alumni, and parent constituencies.

Major Gift Officer 

Phillips Academy seeks candidates for the role of Major Gifts Officer (MGO.) The MGO will manage a portfolio of alumni and parent leadership gift prospects ($100,000+).

Reporting to the Director of Major Gifts, and working collaboratively and strategically with colleagues in the Office of Academy Resources, faculty, senior leadership of the Academy and volunteers, the MGO will secure resources essential to maintaining Andover’s place at the forefront of private secondary education. 

Minimum Job Qualifications:

Bachelor’s degree required.  Minimum 5-7 years of successful fundraising experience, in development or academic advancement fields. Minimum of 3-5 years’ experience identifying, cultivating, and soliciting major gifts is highly desired.  Ideal candidate will have excellent written and oral communication skills. Knowledge of fundraising databases and Microsoft Office.  Strong organizational skills; attention to detail; ability to work independently with minimum supervision.  Demonstrated ability to prioritize tasks and meet deadlines. Excellent interpersonal skills and commitment to being a member of the OAR team.  Travel throughout the United States is required.  Full background check required. 

If interested, please send cover letter and resume to: http://www.andover.edu/employmentopportunities  

Phillips Academy is an Equal Opportunity Employer.  

Clinical Lead 

 

Phillips Academy seeks an advanced practice provider to lead a team of 11 registered nurses, an on-call per diem nurse pool, as well as 2 medical assistants/nursing assistants/aides in its 24/7 Wellness Center.  Reporting to the Medical Director, the Clinical Lead is part of a team of highly skilled healthcare professionals who provide comprehensive care to the Phillips Academy student population in a 24/7 wellness center.

 

The Clinical Lead will play an integral role in the implementation of a new staffing model.  It is expected that for the first year in the position direct clinical care will be a secondary focus with the primary focus being: 1) learning the organization and 2) implementing the staffing model.  Critical work will involve understanding the unique needs of each shift and position to ensure the successful implementation of the model, including identifying and resolving any resulting issues in partnership with the Medical Director and Administrative Director.  It is expected that in order to successfully implement this model, some time will need to be spent observing each shift; therefore, the schedule for the first year will be fluid and offers flexibility to achieve the desired outcome.  Building relationships with colleagues within the Wellness Center, across the Academy and with external providers will be a key focus in the first year.  Direct clinical care will increase in the second year and the schedule will become standard day shift hours with an evening and weekend rotation.  

 

Summary:

The Clinical Lead provides leadership and direct supervision of registered nurses and medical assistants/nursing assistants/aides, ensuring policies and procedures are upheld to the highest nursing standards.

 

The Clinical Lead will:

  • Supervise all registered nurses and medical assistants/nursing assistants/aides by motivating and mentoring them to be at their best.
  • Be responsible for interviewing, hiring, and training registered nurses and medical assistants/nursing assistants/aides; planning, assigning, and directing their work; appraising their performance; performance management; addressing complaints/concerns and resolving care issues around all registered nurses and medical assistants/nursing assistants/aides.

Essential Duties and Responsibilities:

 

I.          Management Responsibilities

  • Maintains a strong commitment to wellness and quality health care for the students of Phillips Academy.
  • Meets regularly with Medical Director and Administrative Director to collaboratively optimize flow, care delivery, and effective management of the wellness center.
  • Establishes goals for the nursing team and follows progress through to outcomes.
  • Maintains a high level of professionalism and positive work environment among the wellness center team members.
  • Provides clinical direction and supervision, including orientation and evaluation, to registered nurses and medical assistants/nursing assistants/aides.
  • Ensures all registered nurses and medical assistants/nursing assistants/aides shifts are covered appropriately and safely, with 24/7 coverage while students are on campus.
  • Submits payroll requirements for direct reports including PTO.
  • Ensures that registered nurses and medical assistants/nursing assistants/aides maintain scope of practice, and that standards of care and protocols meet legal and best practices.
  • Participates in regular quality reviews.
  • Maintains collaborative relationship with wellness center team and external consultants.
  • Promotes collegial relationship with members of the PA community including Residential Life, Counseling, Athletics and Academics.
  • Oversees and ensures that summer and fall medical record reviews are completed.

 

III.        Clinical Responsibilities

  • Independently performs clinical/diagnostic assessments, provides care and formulates treatment plans (including prescribing medications, ordering diagnostic tests and referral to specialists, as needed) for students presenting to the wellness center for acute and chronic health care needs in accordance with clinical practice guidelines and standard of care.
  • Consults with Medical Director in providing care, when necessary, and according to advanced practice protocols.
  • Orders and reviews labs and diagnostic tests, provides and ensures timely and appropriate follow up.
  • Utilizes advanced clinical knowledge to identify and care for students with more complex health care needs.
  • In conjunction with other NP/PA’s, performs daily clinical review of care provided to students seen at the RMSWC to determine completeness of care and documentation, and appropriate follow up has been planned/completed.
  • Refers to, consults and coordinates care with outside medical providers and students’ private physicians to provide optimal health care for our students.
  • Coordinates and communicates with the Medical Director concerning students referred off campus for diagnostic tests or professional consultation.
  • Coordinates follow up care, along with Medical Director and other advanced practitioners (NPs and PAs).
  • Communicates with parents regularly.
  • Provides confidential reproductive health care and education for students, including access to contraception.
  • Works with Athletic trainers, Athletic Director and Orthopedic clinic providing assessment and care for injuries (orthopedic, concussive and others).
  • Provides follow up and coordination of care for athletic injuries/activity restrictions not followed in Ortho Clinic.
  • Works closely with counselors to provide clinical care and support for students facing a number of psychological issues, including eating disorders, cutting, stress, insomnia, and other issues related to adolescence.
  • Participates in meetings as scheduled.
  • Reviews yearly and summer medical forms, in conjunction with the nursing team, and provides follow up for those students identified with specific medical needs.  Consults with Medical Director as appropriate for students with complex health histories.

 

IV.        Wellness Education Responsibilities:

  • Promotes preventative health care and health awareness through individual and group interactions with students, families, and the community.
  • Participates in campus, classroom, and wellness center health education activities as needed.

 

Qualification Requirements:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Education and/or Experience:

  • Graduate of Accredited Adult, Family or Pediatric Nurse Practitioner Program or Physician Assistant Program
  • Current certification as ANP, FNP PNP, or PAC
  • Holds current prescriptive privileges in MA and DEA license
  • Leadership experience required. 
  • Five to fifteen years of clinical experience in Adolescent Medicine, Pediatrics, Urgent Care, Orthopedics and Reproductive Health Care strongly preferred.  Experience in a residential school setting beneficial.

 

Additional Skills:  Excellent oral and written communication skills. Ability to use electronic medical record with ease.

 

If interested, please apply online including a cover letter and resume at https://andover.csod.com/ats/careersite/search.aspx?site=1&c=andover .  Review of applications to begin immediately. 

Theater & Dance 

Assistant Costumer 

Phillips Academy’s Department of Theater and Dance seeks a per diem assistant costumer who will work as needed totaling no more than 300 hours per year, under the direction of our head costumer starting September 2018.  

Responsibilities include: organizing and maintaining the theatre and dance costumes; fittings and alterations as needed per show, and some building of costumes per show.  This person will also be charged with small designs of shows that can be purchased or rented.  This job is a project based position.  Hours will be budgeted as needed per project.  

The ideal candidate will have experience sewing in both a theatrical and a school setting.  The candidate must have strong communication skills; have an interest in working and collaborating with faculty and staff in a fast pace environment; must be able to climb stairs. The candidate must be available to work nights and weekends as needed.  Full background check required. 

Please send a cover letter and resume to Human Resources at hr@andover.edu 

 www.andover.edu 

Phillips Academy is an Equal Opportunity Employer.