Administrator and Staff Positions

Please visit our application portal to view all open positions. If you are interested in multiple positions, please apply separately for each. Human Resources will acknowledge receipt of resumes through email and will contact qualified applicants directly.

Full background checks are required for all positions including fingerprinting, as required by MA State Law. Phillips Academy is an equal opportunity employer.

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Athletics

Physical Therapist/Athletic Trainer

Along with four certified/licensed athletic trainers, provide sports health care for all Academy students. The physical therapist/athletic trainer will spend approximately 50% of their time providing physical therapy services during scheduled physical therapy appointments, and approximately 50% of their time providing athletic training services (rehabilitation, sideline injury care, game day coverage). Generally, the schedule will be Mon-Sat, depending on the needs of the department and athletic schedule. This is an academic year position, .80 FTE.

QUALIFICATIONS:

Certificates/License: Certification by the NATABOC to qualify for a Massachusetts State License to practice.

Advanced Degrees in Physical Therapy and Athletic Training; three to five years preferred experience working as an Athletic Trainer/Physical Therapist, preferably with adolescents.

The candidate should be detail-oriented, not only in developing appropriate rehabilitative plans, but also keeping meticulous records of patient progress. The PT/AT should demonstrate strong interpersonal skills while working one-on-one with patients on a regular basis. This position requires compassion for the injured student while employing sound communication skills in communicating with patients and parents alike. The candidate must have the physical stamina and strength to work on their feet throughout the day, lift patients, as well as carry athletic training equipment.

Phillips Academy is an equal opportunity employer. Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as authorization to work in the United States.

Apply Online

Assistant Athletics Equipment and Laundry Attendant

Phillips Academy seeks an assistant athletics equipment manager/laundry attendant to assist in the athletics stockroom operations. Responsibilities include fitting of athletics equipment as well as inventory; launder and care for athletic uniforms. Academic year position, 25-30 hours per week; Monday through Friday, 9:00am – 3:30pm with some flexibility required. Dependability and strong customer service skills required. Prorated benefits are offered. Full background check required.

Apply Online

Fitness Center Monitor

Under the immediate supervision of the Head Strength and Conditioning Coach, the Fitness Center Monitor is responsible for the oversight of the fitness facility ensuring the appropriate use of all fitness equipment and maintaining a safe and positive workout environment.

Duties and Responsibilities:

• Responsible for opening, closing and securing the facility

• Enforces fitness center policies and procedures

• Educate students and/ or faculty on the safe and proper use of the equipment

• Oversees the cleanliness and upkeep of the fitness center

• Reports equipment malfunction/ damage or maintenance needs

• Properly triage and report any first aid or injuries

• Maintain positive and appropriate mentoring relationships with student population

Required Experience:

• Working knowledge of anatomy, safe training procedures, and the proper use of aerobic, free

weight, and related fitness equipment

• Excellent oral and written communication skills

• Awareness of safety concerns and risk management

• Ability to work with students of all fitness levels

Consideration:

CPR and First Aid Certifications will be required.

Education:

Physical Education and Exercise Science or Sport Medicine Majors highly preferred

Hours are 2:00 -7:00 PM Monday –Friday, academic year. This position is eligible for prorated benefits.

Apply Online

Ice Rink

Rink Operator

Phillips Academy has an immediate opening for a full-time Rink Operator. Responsibilities include the operation of an electric ice resurfacer and the performance of other maintenance and janitorial duties. Additional duties for this position include pro shop attendant, skate sharpening, and hockey instructor, etc. Experience preferred but not required as we will train the right candidate. Physical ability to perform all job functions and work in cold environment required. This position requires nights and weekends and has benefits afforded to all full-time employees.

Phillips Academy is pleased to offer a comprehensive benefits package which include group medical/dental, generous employer contributions to HSA/HRA for eligible employees, 403(b) retirement plan, vacation/personal and illness bank paid time off as well as many other benefits.

Full background check required. If interested, apply online at:

http://www.andover.edu/employm...

Review of applications to begin immediately. This position will remain open until filled.

APPLY ONLINE

Rink Operator - Part Time

(Weekend and Evening Shifts)

Phillips Academy has an immediate opening for a part-time Rink Operator. Responsibilities include the operation of an electric ice resurfacer and the performance of other maintenance and janitorial duties. Additional duties for this position include pro shop attendant, skate sharpening, and hockey instructor, etc. Experience preferred but not required as we will train the right candidate. Physical ability to perform all job functions and work in cold environment required. This position includes weekend shifts and evening shifts with an estimated 8 (non-hockey season) to 16 (hockey season) hours per week. This position has the potential to pick up additional shifts as needed. This is a non-benefits position with the exception of benefits required by law.

Full background check required. If interested, apply online at:

http://www.andover.edu/employm...

Review of applications to begin immediately. This position will remain open until filled.

Apply Online

Music Department

Music Department Coordinator

The Music Department Coordinator supports an active and vibrant music community at Phillips Academy. The coordinator is an independent and engaged member of the team, who can manage their own daily tasks while anticipating and supporting the needs of others, including faculty, adjuncts, fellow staff members, students, and visitors to the school. This individual is welcoming and collaborative, with the ability to manage the daily detail-oriented work that enables the smooth and reliable delivery of our program, not only in the classroom but also at performances and events. This is a 10-month position (academic year) with the opportunity to work for Summer Session if desired.

MINIMUM QUALIFICATIONS:

Bachelor’s degree preferred with two to four years of experience in a similar role. Respect for confidentiality is essential. Experience in music is not required.

ESSENTIAL FUNCTIONS/PRIMARY DUTIES AND RESPONSIBILITIES:

• Contribute to a welcoming and productive work environment in the music office, supporting students, faculty, and adjunct instructors as needed

o Create inviting environment for students who wish to enjoy Graves Hall not only for their musical development, but also for bonding and community building

o Prepare sheet music for student and faculty use, distribute

o Oversee student use of lockers, rooms, etc.

o Supervise work duty students

o Coordinate set-up and break down of performance/rehearsal spaces

o Order office supplies/food

o Proofread documents for publication

• Assist in coordinating performance activities, both on and off campus

o Host/help with concerts – organize/manage receptions and record performances (some evening and weekend work expected)

o Create posters to advertise upcoming performances and events using InDesign, Photoshop, etc.

o Create concert programs

o Support Director of Performance in preparation for bi-annual international learning/performance tour and smaller local tours

o Occasionally chaperone events

• Coordinate (with department chair) private music lessons, including music ordering, student billing, adjunct and full-time faculty payroll, etc.

• Organize and maintain inventory of instruments and equipment; manage instrument rentals; coordinate repair/maintenance schedule

• Manage accounts payable of all department accounts; keep track of department budget in collaboration with Department Chair; manage petty cash

• Assist in planning special department events, including catering at concerts and department parties

• Assist in overseeing maintenance of Graves Hall, reporting concerns to appropriate departments on campus

KNOWLEDGE, SKILLS, and ABILITIES REQUIRED:

Excellent attention to detail, communication and organizational skills, as well as proficient computer skills. Self-motivation with the ability to prioritize, take initiative and work independently with minimal supervision is critical. Ability to work with a wide variety of constituencies in an intentionally diverse environment. Expertise in the MS Office suite including Excel, Outlook, Word is required. Experience with FileMakerPro, InDesign, Photoshop, and other creative software desirable. Coordinator should have the ability and interest in learning new software.

Occasional evening and weekend work may be required to support evening performances and other events.

PHYSICAL ABILITY STANDARDS:

The coordinator often moves chairs and stands, as well as other musical equipment from time to time in the normal course of their work. Must be able to lift up to 25 lbs. on occasion.

Apply Online

Oliver Wendell Holmes Library

Woodshop Proctor

(part-time evenings & Saturdays)

Reporting to the Director of the Oliver Wendell Holmes Library, Phillips Academy seeks an individual to support a growing interest among students and faculty in Engineering and Woodworking. The position will work in a newly renovated library which includes a 4,500 square foot makerspace outfitted with a state of the art woodshop. Working with the makerspace coordinators, this Woodshop Proctor maintains all equipment in good working order, facilitating all repairs, and making recommendations for replacement or additional equipment; ordering and restocking all raw materials for the wood shop and MakerSpace. To limit risk of injury in the space this position is responsible for cutting materials for students based on request. This position will have the following schedule: 6:30pm-9:00pm Tuesday and Thursday and 12:00pm-5:00pm Saturdays; 40 Weeks per year (Sept-the first week of June, and July)

Requirements:

· Extensive knowledge of (and experience with) managing training and safety in a Wood Shop/MakerSpace environment

· Extensive knowledge using machines such as table saw, drill press, and other power tools and saws

· Responsibilities include identification of new equipment and technologies, new making activities and programs, educational materials/techniques for classes and training, including the formation and sustaining of maker communities

· Will assist in the setup and maintenance of the Wood Shop and MakerSpace including selecting equipment and developing policies and training programs

· Requires someone who understands maker culture and is passionate about creating and maintaining that culture at Phillips Academy

· Additional Responsibilities

· Shop management experience, and requisite certifications a plus

Additional Skills Preferred

· At least 2 years of experience in woodworking and maintaining a wood shop with knowledge of woodworking tools, machines, techniques, and processes

· Skill in all manner of woodworking desirable

· Should have experience and skills in one or more of these areas, and a willingness to develop skills in the areas in which candidate is not already proficient

· Must be able to lift 50 lbs.

This is a non-benefits eligible position with the exception of those benefits required by law. If interested, please complete an application online and include a resume and cover letter outlining your interest in this position.

APPLY HERE

Office of Academy Resources

Director of Annual Giving

Reporting to the Director of Development, the Director of Annual Giving leads Phillips Academy’s effort to raise restricted and unrestricted current use support of approximately $12 million and to grow donor participation. He/she/they will provide strategic direction to annual fundraising efforts, including increasing leadership annual donor support, growing alumni donor participation, and leading a sophisticated segmenting and marketing effort.

The Director leads a department of eight professional and administrative staff and collaborates with colleagues in Development, Alumni Engagement and Academy Communications to achieve results.

Specific Responsibilities of the Director of Annual Giving:

Oversee a class-and-reunion based program that solicits gifts annually through volunteers and staff;
Lead Andover’s strategies to increase the Andover Fund, meeting and/or exceeding both unrestricted and restricted current use goals;
Provide strategic direction to segmentation and messaging directed toward growing donor count through acquisition of new donors and retention of current donors;
Participate in leading the development initiatives of Phillips Academy under the direction of the Director of Development and in partnership with key colleagues;
Manage and mentor Annual Giving Team: including skill development, professional development, goal setting and collaboration;
Provide comprehensive oversight of marketing and communications efforts to drive total annual fund support and donors, using industry best practices and analytics to drive decisions and strategy;
Demonstrate effective front line fundraising by working a portfolio, demonstrating full understanding and implementation of the process, qualification through stewardship;
Lead all aspects of volunteer management: creating and managing to expectations, effective communication, goal setting and efficient support;
Produce compelling and strong communications;
Night and weekend work is required for events and donor engagements, both on campus and off;
Travel—including overnight travel—is required, both locally off-campus as well as out of state.

View the full job description. Kindly send nominations or expressions of interest to:

Lisa Byala
Principal
ByalaSearch LLC
padoag@byalasearch.com
T: (212) 547–9536
www.byalasearch.com

Assistant/Associate Director, Gift Planning

The Gift Planning team at Phillips Academy is comprised of three staff members, focused on increasing future and current support for the Academy’s core priorities. This includes revocable and irrevocable gifts, using estate and retirement planning to accomplish a donor’s intention. The gift planning program typically identifies $7M - $15M a year in new expectancies and typically administers $5M+/year in matured gifts.

The Assistant/Associate Director of Gift Planning will play a key role in generating planned gifts for the Academy. The ideal candidate will balance an active external presence with alumni, managing his/her own portfolio, with proactive volunteer management of a class leadership program. Additionally, the assistant director will bring a strong collaborative skill set in order to work closely with key reunion gift efforts and colleagues on both the major and annual giving teams.

The Assistant/Associate director will help to elevate the number of external conversations that include gift planning across the department’s development team. The pro-active Assistant/Associate Director will work with the Director of Gift Planning to realize program targets and with the development team to build confidence and skill in moving their prospects toward blended gifts.

Minimum job qualifications:

Bachelor’s degree or equivalent combined with continuing professional development in the areas of fundraising, gift planning, and financial and wealth advising; and

Three to eight years of work experience, inclusive of fundraising for planned gifts or other related work experience, with some knowledge of the tax and legal benefits of charitable giving.

Knowledge, Skills and Abilities Required:

Excellent attention to detail; high level of communication and organizational skills, as well as proficient computer and database skills. Self-motivation with the ability to prioritize, take initiative and work independently is highly valued.

Ability to work with volunteers, one’s immediate team and advancement colleagues. Ability to be a contributing part of a positive work environment through collaboration and active partnership.

The successful candidate will have gift planning marketing experience in addition to a strong sense of how to tactfully engage individuals, couples and families on topics of financial planning and legacy giving. Those candidates who possess an interest and particularly a skill in finance and financial instruments are welcome.

Travel is required to engage donor prospects and to steward existing donors. Occasional night and/or weekend work is required to serve Academy and alumni needs.

Apply Online

Assistant Director, Alumni Engagement

The Office of Alumni Engagement is a team whose focus is programs and volunteers to provide meaningful engagement across Andover’s alumni body of 25,000. This includes reunions, major campus events, regional programs around the world and unique opportunities right on campus. The office is organized by three tracks of engagement – affinity, regional and class year.

The Assistant Director of Alumni Engagement is a key position based in the third track, engagement by class year. On campus, this colleague will work with the students to introduce them to the work of our office. This position is responsible for student programming and will work with student volunteers to design and execute this program. This position manages the flagship event for students, Commencement. Beyond campus, this position is responsible for the strategy and planning of engaging our college-age alumni. In addition to these core programs, this position will manage other programs and volunteers in support of the larger mission of the office.

The ideal candidate will balance an active external presence with alumni, managing his/her own portfolio, with proactive volunteer management of a class-based program. Additionally, the assistant director will bring a strong collaborative skill set in order to work closely with key class-based gift efforts and colleagues across campus and across the Office of Academy Resources. The assistant director will do this by proactively balancing several projects at once, set and meet deadlines to ensure measurable success. Volunteer management and partnership will be critical, thus regular contact and relationships with volunteers is a pillar of this position. This position is secondary to the associate director for the overall strategy of Class Year Engagement.

This position reports directly to the Associate Director of Alumni Engagement.

Requirements

• Bachelor's degree.

Outstanding organization skills and attention to detail

• Ability to proactively manage several projects at once and set and meet deadlines

• Self-starter who can work independently with minimal supervision but also as a member of the Alumni Engagement Team.

• Strong customer service orientation and problem solving skills.

• Excellent oral and written communications and interpersonal skills; ability to interact effectively with multiple constituencies

• Ability to work nights and weekends, and domestic travel to areas of high alumni concentration.

• Strong computer skills in Microsoft Word, Excel, databases, and social media platforms

Education/Experience:

• A minimum of five years' experience in a professional position.

• Proficiency in Microsoft Word, Excel and PowerPoint. Database management experience a plus

• Ability to organize and prioritize work in an ever-changing environment

• Ability to work independently with little supervision

• Excellent interpersonal skills

Apply Online

Administrative Assistant, Annual Giving

Phillips Academy seeks a full-time Administrative Assistant to provide administrative support for members of the Annual Giving department. The Administrative Assistant will support 2 Assistant and 1 Associate Directors of Annual Giving. The Administrative Assistant will support all activities related to prospect management, travel, data needs, reporting, and basic administrative needs of the team.

The Administrative Assistant will help plan, organize and coordinate events for specific groups of donors and volunteers; compile invitation lists and manage responses; interface with other departments for producing invitations and arranging catering needs. Assist with post-event follow up. Prepare regular prospect and giving reports, thank you notes, donor reports, and other updates. Assist with communications, mailings, research, data entry, filing, and other administrative projects, including entering contact reports. Maintain both electronic and paper records/files. Participate in interdepartmental initiatives and projects as needed.

Excellent attention to detail, communication and organizational skills, as well as proficient computer and database skills. Self-motivation with the ability to prioritize, take initiative and work independently with minimal supervision is critical. Proficiency in excel, access, word and other computer programs.

Ability to collaborate with immediate team and OAR colleagues. Delegate and manage multiple time-sensitive tasks with little supervision. Respect the confidential nature of the work. Keen attention to detail in writing and database management. Commitment and ability to articulate the mission of Phillips Academy. Ability to build and maintain a positive work environment by collaborating and partnering with colleagues in Annual Giving, OAR, and through the campus. Occasional evening and weekend work may be required to meet deadlines as well as to collaborate with OAR colleagues to serve our campus, alumni, and parent constituencies.

Bachelor’s degree required with 1-2 years’ experience working in a fast-paced institution/professional setting. Experience in nonprofit fundraising preferred.

Full background check required.

If interested, please apply online and include a cover letter and resume. Immediate review of applications.

Apply Online

SQL Programmer/Analyst

Reporting to the Associate Director of Analytics, Office of Academy Resources, Phillips Academy seeks a SQL Programmer/Analyst to support administrative databases utilized for the alumni engagement, fundraising and communication responsibilities of the Office of Academy Resources (OAR). The ideal candidate will have a minimum of two years of Microsoft SQL programming experience, proficiency with reporting and data visualization tools such as SQL Server Reporting Services (SSRS) or Tableau, and strong problem solving and communication skills. Experience with fundraising, alumni engagement, and education databases and related software is strongly preferred. The duties of this position are fluid, and will include but not be limited to:

• Maintain and support the Microsoft SQL databases by writing queries; developing views for use in reporting; writing and running transact scripts, cursors, stored procedures; and scheduling overnight jobs

• Provide ad hoc reporting support and develop a suite of self-serve end user reports using SSRS and Tableau

• Partner with OAR operation staff to problem solve, support evaluate needs and options, and implement solutions. Maintain data interfaces between OAR and other campus databases as well as between software and outside vendors.

• Monitor daily processes.

• Assist with user account maintenance and administrative software security.

• Assist with administrative software upgrades.

• Partner and collaborate closely with colleagues in the Office of Information Technology; provide basic SQL database administration in conjunction with the Application Administrator and System Administrators.

• Perform other duties as required. Occasional evening and weekend work may be required to meet deadlines as well as to collaborate with OAR colleagues to serve our campus, alumni, and parent constituencies.

Knowledge, Skills, and Abilities required:

1. Experience with practices and protocols for maintaining data security and integrity

2. Strong problem solving and communication skills

3. Keen attention to detail

4. Collaborative and positive attitude

5. Ability to make decisions and work independently, manage and prioritize several projects simultaneously, stay calm and work under pressure of deadlines, and respect confidentiality

Education: Bachelor’s degree or higher

Previous job experience: Two or more years transact-SQL programming experience, commensurate experience with reporting and data visualization tools such as Crystal Reports, SQL Server Reporting Services (SSRS), or Tableau. Experience working with fundraising, alumni engagement, and education databases and related software is strongly preferred.

Salary to commensurate with experience.

Apply Online

Major Gift Officer

Phillips Academy seeks candidates for the role of Major Gifts Officer (MGO.) The MGO will manage a portfolio of alumni and parent leadership gift prospects ($100,000+).

Reporting to the Director of Major Gifts, and working collaboratively and strategically with colleagues in the Office of Academy Resources, faculty, senior leadership of the Academy and volunteers, the MGO will secure resources essential to maintaining Andover’s place at the forefront of private secondary education.

Minimum Job Qualifications:

Bachelor’s degree required. Minimum 5-7 years of successful fundraising experience, in development or academic advancement fields. Minimum of 3-5 years’ experience identifying, cultivating, and soliciting major gifts is highly desired. Ideal candidate will have excellent written and oral communication skills. Knowledge of fundraising databases and Microsoft Office. Strong organizational skills; attention to detail; ability to work independently with minimum supervision. Demonstrated ability to prioritize tasks and meet deadlines. Excellent interpersonal skills and commitment to being a member of the OAR team. Travel throughout the United States is required. Full background check required.

APPLY ONLINE

Office of Physical Plant

HVAC Systems and Project Specialist

The Office of Physical Plant at Phillips Academy seeks a full time HVAC Systems and Project Specialist. The HVAC Systems and Project Specialist will perform maintenance and repairs on campus HVAC systems as well as assist Capital Project Managers with the design, construction, and commissioning of these systems as warranted by the Capital Project scope of work. The qualified candidate must have a High School Diploma (Advanced Degree preferred), 10 years’ experience in the HVAC discipline, and possess a current Massachusetts Department of Public Safety Refrigeration Technician Licenses. This position requires proficiency in residential and commercial HVAC systems, operational knowledge of building management systems (Siemens preferred), and a working knowledge of all trades that make up mechanical and plumbing systems. Maintenance and repairs on HVAC systems located in buildings, in underground vaults, and confined spaces are some of the essential duties of this position. The ability to review and interpret project design plans, submittals, specifications, and operation and maintenance manuals is also required. Applicants must have strong analytical and troubleshooting skills, computer skills, and experience in reading construction documents, shop drawings, layout work and material lists. Physical ability to perform all job functions as required in a facilities setting on a boarding high school campus. Overtime required as necessary. When emergencies and/or extreme weather conditions occur, the functions of this position may be deemed essential, and employees must report to work and/or remain on duty during their regularly scheduled work hours or the work hours designated by their supervisors. Must have and use personal vehicle while performing job duties.

Please send a resume by July 12, 2019, to hr@andover.edu. Review of resumes to begin immediately with position to remain open until filled.

Phillips Academy is pleased to offer a comprehensive benefits package which include group medical/dental, generous employer contributions to HSA/HRA for eligible employees, 403(b) plan, vacation/personal and illness bank paid time off as well as many other benefits.

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