Administrator and Staff Positions

Please visit our application portal to view all open positions. If you are interested in multiple positions, please apply separately for each. Human Resources will acknowledge receipt of resumes through email and will contact qualified applicants directly.

Full background checks are required for all positions including fingerprinting, as required by MA State Law. Phillips Academy is an equal opportunity employer.

Academic Skills Center

Learning Specialist

Phillips Academy seeks a Learning Specialist to provide academic assistance to students who are experiencing difficulty in their classes and to serve as a resource to the adults who are also connected to these students. The Academic Skills Center (ASC) teaches strategies for organizing work, managing time, and improving study skills using effective learning strategies. We also offer space for quiet study.

The specific schedule will be collaboratively determined (20-40 hours per week; we are

especially looking for availability from 12-8pm two days/week, plus some availability on

weekends to staff a quiet, structured study space). This is a temporary, one-year position.

Benefit eligibility will be determined based on full or part-time status.

The ideal candidate will:

  • Provide targeted support in the areas of time management, organization, and effective learning strategies applied to academic content in both individual and small group settings.
  • Evaluate the individual academic needs of each student referred to the ASC to determine the most appropriate support intervention.
  • · Attend Team Meetings for specific students and other students at risk.
  • · Maintain close communication with the key players on a student team, including the cluster dean, academic advisor and/or house counselor when a student is in academic danger.
  • · Supervise quiet study space during some afternoons and weekends.
  • Work closely with the Director and Accessibility Specialist to coordinate services for students, review best practices and recommendations for students, and when major concerns about student progress are noted.
  • Experience working closely with high school students and supporting students in the writing process, including getting started and completing writing assignments and managing issues of procrastination and perfectionism.
  • Exceptional interpersonal skills for a diverse community and for working effectively with staff, parents, and campus-wide colleagues.
  • Willingness to learn Andover’s academic program, diploma requirements, prerequisites, and best course sequence.
  • Ability to work in a collaborative team environment in the fulfillment of duties and responsibilities.
  • Outstanding organizational skills.
  • Excellent oral and written communication, and ability to read and respond to email in a timely manner.
  • Minimum of Bachelor’s Degree from an accredited college or university with courses in general education, special education, and related service areas.

A full job description will be provided to selected candidates in advance of interview.

If interested, please complete an application as well as submit a resume and cover letter via http://www.andover.edu/employmentopportunities

Phillips Academy is an intentionally diverse and inclusive residential community. In your cover letter, please directly address your experience and interest in working in such a school community. We seek applications from individuals who identify with groups typically underrepresented in independent school settings.

Phillips Academy is an equal opportunity employer. Phillips Academy is an intentionally diverse and inclusive residential community “committed to creating an equitable and inclusive school in which students from diverse backgrounds, cultures, and experiences—including race, ethnicity, nationality, gender, socioeconomic class, sexual orientation, gender identity, religion, and ability—learn and grow together.” The ideal candidate supports the inclusive and diverse nature of the community. Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as unrestricted authorization to work in the United States.

Athletics

Bus Driver

Phillips Academy seeks a part-time bus driver to transport athletic teams to afternoon practices. Hours are 3 p.m. – 6 p.m., Monday, Tuesday, Thursday and Friday; Wednesday the hours are 2:00 p.m-6:00 p.m. during the fall and spring academic terms (late September through mid-November and mid-March through the end of May). Applicants must have an immaculate driving record, be comfortable driving in the greater Lawrence and/or greater Boston areas. DMV and valid CDL required.

Phillips Academy is an equal opportunity employer. Phillips Academy is an intentionally diverse and inclusive residential community “committed to creating an equitable and inclusive school in which students from diverse backgrounds, cultures, and experiences—including race, ethnicity, nationality, gender, socioeconomic class, sexual orientation, gender identity, religion, and ability—learn and grow together.” The ideal candidate supports the inclusive and diverse nature of the community. Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as authorization to work in the United States.

JV Field Hockey, Assistant Coach

Phillips Academy seeks an Assistant Coach for the Junior Varsity (JV) Field Hockey team. Working alongside the JV Field Hockey head coach, responsibilities include developing individual skills, teamwork and sportsmanship among student-athletes. Experience playing and/or coaching field hockey required and experience working with high school age students preferred. Commitment is approximately 15-20 hours per week (Monday- Saturday) from first week of September through second week of November.

The strongest applicants will have the following qualifications:
• Ability to positively motivate, inspire and be role model to students.
• Be adaptable and enjoy working alongside the current coaching staff

This is a non-benefits eligible position with the exception of those benefits required by law. If interested please complete an application and include a cover letter and resume.

Phillips Academy is an equal opportunity employer. Phillips Academy is an intentionally diverse and inclusive residential community committed to creating an equitable and inclusive school in which students from diverse backgrounds, cultures, and experiences—including race, ethnicity, nationality, gender, socioeconomic class, sexual orientation, gender identity, religion, and ability—learn and grow together.” The ideal candidate supports the inclusive and diverse nature of the community. Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as unrestricted authorization to work in the United States.

Boys’ Varsity Water Polo, Assistant Coach

Phillips Academy seeks a Boys’ Varsity Water Polo Assistant Coach. Working alongside the boys’ water polo varsity head coach, responsibilities include developing individual skills, teamwork and sportsmanship among student-athletes. Experience playing and/or coaching water polo required as well as experience working with high school age students preferred. Commitment is approximately 15-20 hours per week (Monday- Saturday) from first week of September through second week of November.

The strongest applicants will have the following qualifications:
• Ability to positively motivate, inspire and be role model to students.
• Be adaptable and enjoy working alongside the current coaching staff

This is a non-benefits eligible position with the exception of those benefits required by law. If interested please complete an application and include a cover letter and resume.

Phillips Academy is an equal opportunity employer. Phillips Academy is an intentionally diverse and inclusive residential community committed to creating an equitable and inclusive school in which students from diverse backgrounds, cultures, and experiences—including race, ethnicity, nationality, gender, socioeconomic class, sexual orientation, gender identity, religion, and ability—learn and grow together.” The ideal candidate supports the inclusive and diverse nature of the community. Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as unrestricted authorization to work in the United States.

Dean of Students

Administrative Assistant

The Administrative Assistant in the Dean of Students Office performs a wide range of administrative and office support activities for the Dean of Students, the Assistant Dean of Students and cluster deans to facilitate the efficient operation of the department and interfaces regularly with students, families, and campus visitors in a timely, accessible, and respectful manner. This is a full-time, 35-hour per week, non-exempt, year-round position.

The Administrative Assistant will schedule and organize meetings, travel, conferences, and activities for all members of the department. Work independently and within a team on projects. This includes recurring projects as well as special or one-time projects. Demonstrate patience, understanding, and respect in interactions with students, families, colleagues, and the visitors while maintaining confidentiality and tact. Acts as liaison to various departments across campus. Maintain a welcoming, inclusive, and respectful office environment.

The successful candidate will have excellent attention to detail, communication, and organizational skills, as well as proficient computer skills. Self-motivation with the ability to prioritize, take initiative and work independently with minimal supervision is critical. Expert in the MSOffice suite including Excel, Outlook, Word, Power Point. Ability and interest to learn new software packages. Excellent interpersonal skills with the ability to collaborate with immediate team and school wide colleagues. Delegate and manage multiple time-sensitive tasks with little supervision. Understand and respect the confidential nature of the work. Keen attention to detail in all aspects of daily and project work. Commitment and ability to articulate the mission of Phillips Academy.

Ability to build and maintain a positive work environment by collaborating and partnering with colleagues and constituencies on and off campus. Occasional evening and weekend work may be required to meet deadlines as well as to collaborate with constituencies.

Bachelor’s degree preferred with five years’ experience working in a fast-paced organization/professional setting as an executive assistant, administrative assistant, office manager or similar role. Ability to discern priorities and respond to immediate needs. Adaptable to changing goals or requirements. Amenable to working in a team and providing back-up support to colleagues. Experience in educational setting preferred.

A full job description will be provided to selected candidates prior to interview.

If interested, please apply online.

Phillips Academy is an equal opportunity employer. Phillips Academy is an intentionally diverse and inclusive residential community “committed to creating an equitable and inclusive school in which students from diverse backgrounds, cultures, and experiences—including race, ethnicity, nationality, gender, socioeconomic class, sexual orientation, gender identity, religion, and ability—learn and grow together.” The ideal candidate supports the inclusive and diverse nature of the community. Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as unrestricted authorization to work in the United States.

Comptroller's Office

Associate Comptroller, Financial and Tax Reporting

Reporting to the Director of Finance & Comptroller, the Associate Comptroller, Financial and Tax Reporting, is a key member of the Comptroller’s team with primary responsibility for:

  • Leading and supervising two employees,
  • Preparing and/or overseeing Academy-wide tax financial and/or reporting (except for payroll taxes),
  • Preparing Academy internal financial reports,
  • Leading the Academy’s audit and tax initiatives,
  • Preparing the audited financial statements, including footnotes,
  • Preparing Form 990 and related support,
  • Preparing support for Form 5500, and
  • Preparing support for and/or review all federal and state reporting related to unrelated business income.
  • Additional essential functions include mentoring and developing direct reports and collaborating with other Comptroller and Investment Office team members.

Establishing and maintaining a strong oversight and partnership with the Academy’s endowment custodian and Office of Academy Resources.

This position works collaboratively and collegially throughout the Academy community on matters related to financial transactions, restricted giving, and related accounting and tax compliance.

MINIMUM JOB QUALIFICATIONS:

  • Bachelor’s degree required. CPA required. MBA or MST preferred.
  • 5-7 years of progressive financial, accounting, and nonprofit experience with increasing scope and responsibility, preferably in an education or non-profit environment.
  • Experience with a big four accounting firm strongly preferred.
  • 3-5 years of proven effective leadership and team development skills.
  • Excellent communication, organizational, and independent problem-solving skills are required.
  • Substantial experience with tax issues related to non-profit entities including unrelated business income, foreign transfers, etc.
  • Expert level Excel spreadsheet skills and Microsoft office required.
  • Ability to manage multiple projects and priorities simultaneously.

In addition to the responsibilities outlined above, the Associate Comptroller will provide analytical and financial advice and support on special projects across business and administrative functions of the Academy; support the Trustee Audit and Finance committees; support the Director of Finance & Comptroller with other projects as necessary; develop, implement, manage and enforce effective internal controls, with special focus on controls over the Academy’s endowment; provide analytical and organizational support to the investment office; and provide analytical support for restricted gifts received by the Academy.

The ideal candidate:

  • Exudes a positive attitude, high level of integrity, and embraces the mission of the Academy.
  • Prior experience building and leading high-performance finance teams is essential.
  • Expert knowledge of accounting, tax, and financial principles in a non-profit and/or academic setting.
  • Excellent listening, written and verbal communication, and interpersonal and presenting skills.
  • Creative, strategic thinker with an eye for streamlining and maximizing team effectiveness.
  • Strong technical systems knowledge/background required, programming experience a plus.

SUPERVISORY RESPONSIBILITIES: Demonstrated experience in leading, developing, and managing a competent, effective and motivated staff of two. Direct supervision experience and interest in developing talent.

If interested, please complete an application as well as submit a resume and cover letter outlining the reasons for your interest in this position.

Phillips Academy is an equal opportunity employer. Phillips Academy is an intentionally diverse and inclusive residential community “committed to creating an equitable and inclusive school in which students from diverse backgrounds, cultures, and experiences—including race, ethnicity, nationality, gender, socioeconomic class, sexual orientation, gender identity, religion, and ability—learn and grow together.” The ideal candidate supports the inclusive and diverse nature of the community. Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as unrestricted authorization to work in the United States.


Human Resources

Human Resources Generalist

The HR Generalist facilitates employment matters across a wide range of HR functional areas including employee relations, performance management, leaves of absence, workers compensation, compensation/benchmarking, onboarding, training, and policy compliance.

The HR Generalist builds effective relationships with managers and employees to support all phases of the employment cycle from recruiting through departure. Ensures compliance with policies and procedures. Builds strategic internal and external partnerships to promote diversity and inclusivity at the school. Conducts audits for data integrity.

Minimum job qualifications

  • Bachelor’s Degree
  • Minimum of five years of experience in Human Resources with a demonstrated history of responsibility in key areas including employee relations, leaves of absences and recruiting
  • Knowledge of laws and regulations affecting the Human Resources function
  • Experience working in and recruiting for a diverse community
  • PHR or SHRM-CP preferred

Knowledge, Skills and Abilities Required

  • Knowledge of administrative tasks and responsibilities
  • Excellent verbal and written communication skills
  • Advanced computer skills, including data entry, data processing, communication tools and payroll and human resources software
  • Problem-solving skills, resourceful thinking, and analytical skills
  • Leadership and coaching skills
  • Experience implementing diverse recruiting strategies
  • Strong empathy and interpersonal skills
  • Detail-oriented with excellent organizational skills
  • Operate effectively in stressful situations.
  • Ability to multi-task.
  • Discretion with sensitive information

A full job description will be provided to selected candidates in advance of interview.

If interested, please complete an application as well as submit a resume and cover letter outlining the reasons for your interest in this position via http://www.andover.edu/employmentopportunities

Phillips Academy is an equal opportunity employer. Phillips Academy is an intentionally diverse and inclusive residential community “committed to creating an equitable and inclusive school in which students from diverse backgrounds, cultures, and experiences—including race, ethnicity, nationality, gender, socioeconomic class, sexual orientation, gender identity, religion, and ability—learn and grow together.” The ideal candidate supports the inclusive and diverse nature of the community. Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as authorization to work in the United States.

Institute for Recruitment of Teachers (IRT)

Associate Director and Manager of Programs

Phillips Academy Andover seeks an experienced, dynamic, and committed individual to fill the administrative position of Associate Director and Manager of Programs for the Institute for Recruitment of Teachers (IRT). Founded in 1990, the IRT addresses the lack of diversity in the nation’s teaching faculties by recruiting outstanding students of color and other scholars committed to diversity, counseling them through the graduate school application process, and advocating for sufficient funding for advanced study.

The Associate Director and Manager of Programs (ADMP) plays a leading role, in collaborative partnership with the Executive Director, in the creation, implementation, and management of strategic initiatives designed to enhance the IRT strategic plan in the areas of program development and assessment, summer programming and instructional design, recruitment and enrollment strategies, and consortium network and partnership development. The ADMP also assists in the hiring, training, evaluation, and oversight of over 15 IRT continuing staff, external professional student advisors as well
as of IRT Summer Workshop teaching faculty. In addition, the ADMP oversees and coordinates the IRT Summer Workshop and Associate programs, including ensuring the delivery of high-quality academic programming, recruitment and selection of fellows, development of in-person and virtual advising models, execution of efficient business processes, marketing and advertising, and the development of associated print and web materials. The ideal candidate will have experience with research and/or evaluation.

Other key responsibilities include supporting evaluation, campus recruitment and national conference travel and presentations, extensive student advising on graduate school applications as well as program degree and field selection, convene and lead staff meetings, retreats and trainings.

Preference will be given to candidates with excellent communication (written and oral) skills, five years of related admissions/advising/education administration experience, mastery of software and technology used in the daily processes and functioning of the office (including but not limited to Microsoft Office, Canvas, Google), and a record of successfully working with underrepresented students. A critical knowledge of graduate degree research and practical programs in the fields supported by the IRT is required. The ideal candidate should have a strong and successful track record of inclusive leadership and strategic management. The successful candidate will be assessed on their ability to competently support a diverse staff and manage a broad portfolio of programs and strategic initiatives. Master’s degree required.

This is a continuing full-time (.90 FTE) eleven-month, administrator position beginning on September 1 and ending on July 31 annually. Phillips Academy is committed to fostering a global, diverse, and inclusive academic community. Submit cover letter, resume, & 2 letters of reference.

Letters should be addressed to LaShawnda Brooks, Executive Director, The Institute for Recruitment of Teachers at Phillips Academy. Review of applications will begin immediately and will continue until the position is filled.

Phillips Academy is an equal opportunity employer. Phillips Academy is an intentionally diverse and inclusive residential community committed to creating an equitable and inclusive school in which students from diverse backgrounds, cultures, and experiences—including race, ethnicity, nationality, gender, socioeconomic class, sexual orientation, gender identity, religion, and ability—learn and grow together.” The ideal candidate supports the inclusive and diverse nature of the community. Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as unrestricted authorization to work in the United States.

Music

Adjunct Music Instructor in Voice

Phillips Academy seeks an adjunct voice instructor for the 2021-22 school year. Qualified candidates will have the ability to teach and perform in a variety of musical styles. We seek candidates who are interested in teaching a wide range of skill levels, from beginners with no previous training to advanced players interested in pursuing music performance in college. Phillips Academy is committed to fostering a global, diverse and inclusive academic community, which is also reflective in the vibrant music department. Adjunct music instructors may also have the opportunity to coach chamber ensembles or perform with large ensembles.

This is an adjunct, staff position which is non-benefits eligible with the exception of those benefits required by law.

Review of applications will begin immediately and will continue until the position is filled. Please submit a resume, 2 letters of reference and a cover letter that addresses your experience and interest in working in an intentionally diverse residential community to http://www.andover.edu/employmentopportunities.

Phillips Academy is an equal opportunity employer. Phillips Academy is an intentionally diverse and inclusive residential community committed to creating an equitable and inclusive school in which students from diverse backgrounds, cultures, and experiences—including race, ethnicity, nationality, gender, socioeconomic class, sexual orientation, gender identity, religion, and ability—learn and grow together.” The ideal candidate supports the inclusive and diverse nature of the community. Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as unrestricted authorization to work in the United States.

Adjunct Music Instructor in Bassoon

Phillips Academy seeks an adjunct bassoon instructor for the 2021-22 school year. Qualified candidates will have the ability to teach and perform in a variety of musical styles and will also be able to help students build their skills for both the concert band and symphony orchestra. We seek candidates who are interested in teaching a wide range of skill levels, from beginners with no previous training to advanced players interested in pursuing music performance in college. Phillips Academy is committed to fostering a global, diverse and inclusive academic community, which is also reflective in the vibrant music department. Adjunct music instructors may also have the opportunity to coach chamber ensembles or perform with large ensembles.

This is an adjunct, staff position which is non-benefits eligible with the exception of those benefits required by law.

Review of applications will begin immediately and will continue until the position is filled. Please submit a resume, 2 letters of reference and a cover letter that addresses your experience and interest in working in an intentionally diverse residential community to http://www.andover.edu/employmentopportunities.

Phillips Academy is an equal opportunity employer. Phillips Academy is an intentionally diverse and inclusive residential community committed to creating an equitable and inclusive school in which students from diverse backgrounds, cultures, and experiences—including race, ethnicity, nationality, gender, socioeconomic class, sexual orientation, gender identity, religion, and ability—learn and grow together.” The ideal candidate supports the inclusive and diverse nature of the community. Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as unrestricted authorization to work in the United States.

Music Technology Assistant and Concert Manager

The Phillips Academy Music Department seeks a Music Technology Assistant and Concert Manager for the 2021-2022 academic year. The ideal candidate will:

  • have expertise in the Apple Logic Pro software suite and the ability to mix high-quality recordings for documentation, public viewing, sharing and promotional purposes
  • record (audio and video) all ensemble concerts and student recitals
  • assist Department with compiling individual videos into “concert length” videos, including performance notes and Music Department specific branding
  • manage weekly concert releases, as well as larger performances and Music Department’s YouTube, Soundcloud and social media channels
  • serve as a resource for student recordings (audition, application and Senior Recitals) throughout the year
  • serve as Concert Manager (coordinate both concert and recording set-up, program distribution, recording and be physically present) for all ensemble concerts and student recitals
  • work closely and seamlessly with the Department Chair and Department Coordinator to ensure an organized, collaborative approach for managing the Department’s Performance calendar and program

This is a temporary, part-time position which is non-benefits eligible except those required by law. There is a strong internal candidate.

Phillips Academy is an equal opportunity employer. Phillips Academy is an intentionally diverse and inclusive residential community “committed to creating an equitable and inclusive school in which students from diverse backgrounds, cultures, and experiences—including race, ethnicity, nationality, gender, socioeconomic class, sexual orientation, gender identity, religion, and ability—learn and grow together.” The ideal candidate supports the inclusive and diverse nature of the community. Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as unrestricted authorization to work in the United States.

Office of Academy Resources

Associate Director of Reporting, Analytics, and Data

Reporting to the Director of Operations, Planning and Analytics (OPA), the Associate Director of Reporting, Analytics, and Data will collaborate with all business units across the Office of Academy Resources (OAR) on matters relating to data analysis, quantitative modeling and strategic reporting. The Associate Director supervises two person team.

Duties and Responsibilities

Reporting

• Conceptualize, create and maintain advanced layered reports for analysis of fundraising solicitation efforts, constituent engagement, fundraiser performance, and prospect research and management ; ensure OAR can easily access and run reports

• Working with OAR, identify and track key performance metrics based on development and engagement goals

• Participating with the Director of Development, Director of Prospect Research, and other stakeholders, contribute the analytics frameworks, data capture methodologies, and reporting solutions for portfolio/pipeline management

Analytics

• Conduct quantitative analyses on a broad array of topics to inform strategic, data-driven decision making with a goal to improve development and engagement effectiveness across OAR

• Using sophisticated tools, build predictive models aimed at understanding future behavior with respect to donors and prospects

• Assess recurring analytics processes such as scoring models in conjunction with prospect development and data selection, and automate processes whenever possible

Data Management

• Consult upon and define methods for sharing and storing data to support and enhance information access (through reports, dashboards, and other tools)

• Cultivate and maintain expertise on data best practices; guide and train OAR on proper data management practices

• Design and manage automated data flow processes between and among core databases and satellite applications and tools; design and manage batch data imports as needed

This position will perform additional duties as determined by the Director OPA. These may include activities to partner with campus colleagues in IT, Finance, and other areas. Occasional evening and weekend work may be required.

Qualifications

• Bachelor’s degree

• Minimum of three year’s work experience in analytics and reporting

• Background in business process analytics, statistical analysis and modeling

• Knowledge of predictive analytics concepts

• Experience and skill with data mining methods, data modeling, and working with data warehouses

• Proven analytical and quantitative skills and an ability to use hard data and metrics to back up assumptions and

develop strategies

Proficiency with business intelligence reporting software, data visualization and output tools, and desktop productivity tools including (or similar to): Advanced SQL, Tableau, Microsoft Excel and other Office suite products, Crystal Reports, SSRS, Business Objects, and Agilon One database.

Phillips Academy is an equal opportunity employer. Phillips Academy is an intentionally diverse and inclusive residential community “committed to creating an equitable and inclusive school in which students from diverse backgrounds, cultures, and experiences—including race, ethnicity, nationality, gender, socioeconomic class, sexual orientation, gender identity, religion, and ability—learn and grow together.” The ideal candidate supports the inclusive and diverse nature of the community. Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as authorization to work in the United States.

Coordinator, OAR and Development

Reporting to the Secretary of the Academy and the Director of Development, this individual provides a wide range of executive-level administrative support including: preparation of regular reports on all fundraising priorities; preparation and tracking of gift reminders for major donors (quarterly); serve as the liaison for Development and the Head of School’s office particularly related to travel, prospect visits, briefings and accurate and timely submission of required materials; management of the Secretary and Director’s calendars, including scheduling meetings, coordinating logistics, researching and preparing materials, making travel arrangements, providing accurate and timely itineraries and back-up materials for donor visits; prepare officer reports and financial data; prepares correspondence; drafts memos/letters/emails; record minutes of meetings; input and track Head of School communications, with appropriate follow-up; organize vacation and phone coverage for team; prepare travel expense reimbursements; oversee event logistics; maintain office supply inventory; also provide general clerical support (filing, faxing, mailings, etc.) as required.

Requirements: Requires strong computer skills, flexibility, multitasking, excellent interpersonal skills, commitment to customer service, project coordination experience, and the ability to work well with all levels of the Academy community.

Skills/Qualifications: Microsoft Office Skills (Word, Excel, Power-point, Publisher); experience with fundraising software a plus; office machines experience (faxes, copiers, computers and printers); writing and editing skills, supply management, scheduling, organization, time management with an ability to prioritize, travel logistics, be a self-starter, dependable and perform at a high level of accuracy while maintaining confidentiality. Must have a professional demeanor; highly industrious with strong work ethic and ability to be flexible in time of organizational transition.

Education/Experience:

  • Bachelor's degree in a related field.
  • A minimum of three years' experience in an executive-administrative position, preferably in an educational environment, or related relevant experience
  • Proficiency in Microsoft Word, Excel and PowerPoint. Database management experience using Razor’s Edge or Agilon experience a plus
  • Excellent verbal and written communications skills
  • Ability to organize and prioritize work in an ever-changing environment
  • Ability to work independently with little supervision
  • Excellent interpersonal skills
  • Some evening and weekend work related to special events and meetings required
  • Demonstrated interest in fundraising, alumni engagement or related fields preferred.

The Office of Academy Resources represents the intentionally diverse and inclusive Phillips Academy community. We are committed to being a welcoming workplace and we encourage applications from individuals who reflect the diverse identities found among our students, faculty, staff, and alumni, including race, ethnicity, gender identity, socio-economic status, ability/disability, sexual orientation, and national origin.

Occasional evening and weekend work may be required to meet deadlines as well as to collaborate with OAR colleagues to serve our campus, alumni, and parent constituencies.

Phillips Academy is an equal opportunity employer. Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as authorization to work in the United States.

Development Coordinator, Donor Relations

The Donor Relations Coordinator supports all aspects of the Academy’s high profile, high-impact stewardship and recognition program. This role provides comprehensive administrative and operational support of the acknowledgement process including preparation and writing drafts of personalized gift acknowledgments and other communications on behalf of Academy leadership. The Coordinator also supports all aspects of the Donor Relations Department functions as needed.

MINIMUM JOB QUALIFICATIONS:

  • · Bachelor’s degree in a related field.
  • · A minimum of 3 years relevant experience in a fast paced, professional environment. Prior fundraising, donor/alumni engagement or related experience a plus.
  • · Proficiency in Excel, Microsoft Word with an emphasis on mailings and mail merges, Powerpoint and CRM software.
  • · Experience or strong interest in writing required.
  • · Excellent interpersonal skills and the ability to communicate clearly and effectively.
  • · Ability to work independently and with little supervision. Demonstrated attention to detail, resourcefulness and problem-solving skills.

ESSENTIAL FUNCTIONS/PRIMARY DUTIES AND RESPONSIBILITIES:

The Donor Relations Coordinator will be responsible for:

  • Research and produce timely and accurate acknowledgements from Academy leadership on a weekly basis.
  • Supporting the planning and execution of donor relations events.
  • Ensuring timely and accurate data entry related to the department’s activities.
  • Other general support duties and project-specific support as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

The Donor Relations Coordinator must be highly organized and detail-oriented, have excellent written, verbal, and interpersonal skills, be proficient in data entry and common business productivity tools, excel in customer service, and possess the ability to take initiative and collaborate well with a variety of internal and external stakeholders in an educational setting. Experience with non-profit advancement databases and with the production of large mailings highly desired.

WORKING ENVIROMENT:

Occasional night and weekend work is required for events, and may also be required to serve our campus, alumni, and parent constituencies.

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

Phillips Academy is an equal opportunity employer. Phillips Academy is an intentionally diverse and inclusive residential community “committed to creating an equitable and inclusive school in which students from diverse backgrounds, cultures, and experiences—including race, ethnicity, nationality, gender, socioeconomic class, sexual orientation, gender identity, religion, and ability—learn and grow together.” The ideal candidate supports the inclusive and diverse nature of the community. Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as unrestricted authorization to work in the United States.

Administrative Assistant, Annual Giving and Parent Development

The Annual Giving and Parent Development Assistant provides administrative support for members of the Annual Giving and Parent Development teams and is responsible for managing several team-wide administrative processes. They will support frontline fundraisers, including all activities related to prospect management, travel, data needs, and reporting. This person will also support the direct marketing programs for both teams, ensuring seamless coordination and accurate execution. This person will also serve as a frontward facing representative of the Annual Giving and Parent Development teams both in person (events) and over the phone and email.

The qualified candidate will have a bachelor’s degree plus 1 to 2 years’ experience working in a fast-paced institution/professional setting. Experience or interest in nonprofit fundraising preferred.

The successful candidate will:

  • Maintain accuracy of donor tracking systems related to current and prospective donors including contact reports and other data entry.
  • Collaborate with Gift Services office to submit and reconcile gift and pledge related documentation as needed.
  • Prepare regular giving reports, donor reports, and lists for fundraising appeals using the Agilon ONE database, Tableau, Excel, and other internally built reporting tools.
  • Assist with marketing efforts and help to prepare and produce donor/prospect communications, appeal mailings, thank you notes, and other correspondence as needed.
  • Help to organize and coordinate events for specific groups of donors and volunteers by compiling invitation lists and managing responses; preparing event materials and assist with arranging catering needs and post-event follow up.
  • Manage and maintain appropriate marketing materials and office supplies for McKeen Hall 3rd floor teams.
  • Field incoming inquiries on behalf of the AG and PD teams via phone, email, and occasionally in person.
  • Initiate payments to vendors and campus partners for services.
  • Participate in interdepartmental initiatives and other projects as needed.

Excellent attention to detail, communication, and organizational skills, as well as proficient computer and database skills. Self-motivation with the ability to prioritize, take initiative, and work independently with minimal supervision is critical. Proficiency in Excel, Word, and other computer programs.

Ability to collaborate with immediate team and OAR colleagues and to represent Andover by providing high level customer service. Delegate and manage multiple time-sensitive tasks with little supervision. Respect the confidential nature of the work. Keen attention to detail in writing and database management. Commitment to and ability to articulate the mission of Phillips Academy.

Ability to build and maintain a positive work environment by collaborating and partnering with colleagues in Annual Giving, Parent Development, OAR, and through the campus. Occasional evening and weekend work may be required to meet deadlines as well as to collaborate with OAR colleagues to serve our campus, alumni, and parent constituencies.

If interested, please complete an application as well as submit a resume and cover letter outlining the reasons for your interest in this position.

Phillips Academy is an equal opportunity employer. Phillips Academy is an intentionally diverse and inclusive residential community “committed to creating an equitable and inclusive school in which students from diverse backgrounds, cultures, and experiences—including race, ethnicity, nationality, gender, socioeconomic class, sexual orientation, gender identity, religion, and ability—learn and grow together.” The ideal candidate supports the inclusive and diverse nature of the community. Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as unrestricted authorization to work in the United States.

Major Gift Officer

Phillips Academy seeks candidates for the role of Major Gifts Officer (MGO.) The MGO will manage a portfolio of alumni and parent leadership gift prospects ($100,000+). Reporting to the Director of Major Gifts, and working collaboratively and strategically with colleagues in the Office of Academy Resources, faculty, senior leadership of the Academy and volunteers, the MGO will secure resources essential to maintaining Andover’s place at the forefront of private secondary education.

Minimum Job Qualifications: Bachelor’s degree required. Minimum 5-7 years of successful fundraising experience, in development or academic advancement fields. Minimum of 3-5 years’ experience identifying, cultivating, and soliciting major gifts is highly desired. Ideal candidate will have excellent written and oral communication skills. Knowledge of fundraising databases and Microsoft Office. Strong organizational skills; attention to detail; ability to work independently with minimum supervision. Demonstrated ability to prioritize tasks and meet deadlines. Excellent interpersonal skills and commitment to being a member of the OAR team. This position is based in Andover, MA with regular travel required. Full background check required.

If interested, please complete an application as well as submit a resume and cover letter outlining the reasons for your interest in this position.

Phillips Academy is an equal opportunity employer. Phillips Academy is an intentionally diverse and inclusive residential community “committed to creating an equitable and inclusive school in which students from diverse backgrounds, cultures, and experiences—including race, ethnicity, nationality, gender, socioeconomic class, sexual orientation, gender identity, religion, and ability—learn and grow together.” The ideal candidate supports the inclusive and diverse nature of the community. Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as unrestricted authorization to work in the United States.

Director of Annual Giving

The Director of Annual Giving leads Phillips Academy’s effort to raise restricted and unrestricted current use support and to grow donor participation. They will provide strategic direction to annual fundraising efforts, including increasing leadership annual donor support, growing alumni donor participation, and leading a sophisticated marketing effort.

The Director leads a department of eight professional and administrative staff and collaborates with colleagues in Development, Alumni Engagement and Academy Communications to achieve results.

Specific Responsibilities Include:

• Overseeing a class-and-reunion based program that solicits gifts annually through volunteers and staff;

• Leading Andover’s strategies to increase the Andover Fund, meeting and/or exceeding both unrestricted and restricted current use goals;

• Providing strategic direction to segmentation and messaging directed toward growing donor count through acquisition of new donors and retention of current donors; and

• Participating in leading the development initiatives of Phillips Academy under the direction of the Director of Development and in partnership with key colleagues.

This position requires excellent written and verbal communication and interpersonal skills, the ability to take initiative and collaborate with others, and an understanding of private education. Additionally, applicants should demonstrate proficiency with common business productivity and analysis tools as well as familiarity with customer base segmentation techniques. A Bachelor’s degree is required.

The role requires 5 to 7 years of direct or transferrable experience; to succeed through team leadership and personal action in three key areas: managing fundraising volunteers, direct solicitation of leadership annual gifts, and growing donor participation.

ESSENTIAL FUNCTIONS/PRIMARY DUTIES AND RESPONSIBILITIES:

  • Management of Annual Giving Team: including skill development, goal setting and collaboration.
  • Comprehensive oversight of marketing and communications efforts to drive total annual fund support and donors, using industry best practices and analytics to drive decisions and strategy
  • Effective frontline fundraising: full understanding and implementation of the process, qualification through stewardship.
  • All aspects of volunteer management: creating and managing to expectations, effective communication, goal setting and efficient support.
  • Compelling and strong communicator and writer.

The successful candidate will be a strategic thinker with the ability to execute in multiple channels simultaneously: direct and volunteer solicitation; print and electronic direct marketing; and social media. They will have a passion for innovation and risk-taking, balancing these qualities with an appreciation of the traditions that are the legacy of decades of Andover donors and volunteers.

Travel—including overnight travel—is required, both locally off-campus as well as out of state.

Night and weekend work is required for events and donor engagements, both on campus and off, including out of state.

Please complete an application as well as submit a resume and cover letter outlining the reasons for your interest in this position.

Phillips Academy is an equal opportunity employer. Phillips Academy is an intentionally diverse and inclusive residential community “committed to creating an equitable and inclusive school in which students from diverse backgrounds, cultures, and experiences—including race, ethnicity, nationality, gender, socioeconomic class, sexual orientation, gender identity, religion, and ability—learn and grow together.” The ideal candidate supports the inclusive and diverse nature of the community. Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as unrestricted authorization to work in the United States.

Office of Information Technology

Application Specialist

Reporting to the Associate Director, Educational Initiatives, the Application Specialist provides support, documentation and training for a variety of software applications to the Andover community including faculty, staff and students. Responsibilities include testing new releases and reporting issues to the software development team or vendor. This position will support the Canvas learning management system, chiefly overseeing the automated creation of users, courses, sections and enrollments from output provided by the student information system. This individual will also assist in the maintenance and support of the intranet built on the Communifire platform and will assist in the additional rollout of new features to the community. The Applications Specialist also provides training and support to users of the Microsoft Office 365 environment, including OneDrive and Teams.

The qualified candidate will have a BA or BS degree, preferably in a technical field. Experience in secondary or higher education preferred.

• Provide daily assurance that all Unit4 course-related changes are reflected in Canvas. Create and maintain a Powershell script that automatically imports exported .csv files. When necessary, run manual updates during heavy add/drop times.

• Provide user support on the Communifire intranet platform, assisting campus community members with questions, troubleshooting, and collaborating with campus point people to maintain their content.

• Provide technology support for specialized software in two computer labs, the Language Learning Center and the Polk Lillard Center, which includes instruction in the use of Adobe Creative Cloud and Sony Virtuoso/Soloist.

• Develop deep knowledge of educational and administrative tools and platforms supported by the Academy and respond to requests from community members for support, collaboration and troubleshooting. Examples from an ever-evolving list of platforms and applications: EdPuzzle, Extempore, Kaltura MediaSpace, Zoom, Microsoft 365, VoiceThread, Seesaw.

• Provide occasional after-hours support, as needed.

The ideal candidate will have the following required knowledge, skills and abilities:

• Self-starter and curious problem-solver, able to learn and troubleshoot new applications and tools

• Ability to explain technical concepts and procedures to a non-technical audience • Ability to stay organized and manage time across various tasks and priorities

• Outstanding customer service and collaboration skills

• Patience and flexibility for a dynamic, changing environment

• Knowledge of Microsoft 365 environment and Adobe Creative Cloud

• Deep familiarity with a learning management system, preferably Canvas

• Strong knowledge of macOS operating system and ability to troubleshoot basic laptop software/operating system problems.

• Familiarity with Communifire a plus

• Working familiarity with Windows 10 and iOS a plus.

• Strong technical and communication skills.

If interested, please complete an application as well as submit a resume and cover letter outlining the reasons for your interest in this position via http://www.andover.edu/employmentopportunities.

Phillips Academy is an equal opportunity employer. Phillips Academy is an intentionally diverse and inclusive residential community “committed to creating an equitable and inclusive school in which students from diverse backgrounds, cultures, and experiences—including race, ethnicity, nationality, gender, socioeconomic class, sexual orientation, gender identity, religion, and ability—learn and grow together.” The ideal candidate supports the inclusive and diverse nature of the community. Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as unrestricted authorization to work in the United States.

Application Specialist

Reporting to the Associate Director, Educational Initiatives, the Application Specialist provides support, documentation and training for a variety of software applications to the Andover community including faculty, staff and students. Responsibilities include testing new releases and reporting issues to the software development team or vendor. This position oversees, maintains and supports the intranet built on the Communifire platform and will assume a lead role in overseeing additional rollout of new features to the community. This individual will also assist in supporting the Canvas learning management system, assisting with the automated creation of users, courses, sections and enrollments from output provided by the student information system. The Applications Specialist also provides training and support to users of the Microsoft Office 365 environment, including OneDrive and Teams.

The qualified candidate will have a BA or BS, preferably in a technical field. Experience in secondary or higher education preferred.

• Serve as first point of contact for user support on the Communifire intranet platform, assisting campus community members with questions, troubleshooting, and collaborating with campus point people to maintain their content.

• Assist with ensuring the daily Unit4 course-related changes are reflected in Canvas. Maintain and verify the Powershell script that automatically imports exported .csv files. When necessary, run manual updates during heavy add/drop times.

• Provide technology support for specialized software in two computer labs, the Language Learning Center and the Polk Lillard Center, which includes instruction in the use of Adobe Creative Cloud and Sony Virtuoso/Soloist.

• Develop deep knowledge of educational and administrative tools and platforms supported by the Academy and respond to requests from community members for support, collaboration and troubleshooting. Examples from an ever-evolving list of platforms and applications: EdPuzzle, Extempore, Kaltura MediaSpace, Zoom, Microsoft 365, VoiceThread, Seesaw.

• Provide occasional after-hours support, as needed.

The ideal candidate will have the following required knowledge, skills and abilities:

• Self-starter and curious problem-solver, able to learn and troubleshoot new applications and tools.

• Ability to explain technical concepts and procedures to a non-technical audience

• Ability to stay organized and manage time across various tasks and priorities

• Outstanding customer service and collaboration skills. Strong technical & communication skills.

• Patience and flexibility for a dynamic, changing environment

• Knowledge of Microsoft 365 environment and Adobe Creative Cloud

• Familiarity with a learning management system, preferably Canvas and with Communifire a plus.

• Strong knowledge of macOS operating system and ability to troubleshoot basic laptop software/operating system problems. Working familiarity with Windows 10 and iOS a plus.

If interested, please complete an application as well as submit a resume and cover letter outlining the reasons for your interest in this position.

Phillips Academy is an equal opportunity employer. Phillips Academy is an intentionally diverse and inclusive residential community “committed to creating an equitable and inclusive school in which students from diverse backgrounds, cultures, and experiences—including race, ethnicity, nationality, gender, socioeconomic class, sexual orientation, gender identity, religion, and ability—learn and grow together.” The ideal candidate supports the inclusive and diverse nature of the community. Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as unrestricted authorization to work in the United States.

Network Administrator-Network and Systems Services

As a member of the Network and Systems Services (NSS) team, the Network Administrator is responsible for assisting with the daily operations of managing the Academy’s wired and wireless networks. This includes the administration and maintenance of campus switches, access points, firewalls, routers, DNS/DHCP services, VPN, network authentication services and monitoring environment. This position will also be responsible for overseeing the maintenance of the Academy’s data centers, MDFs and IDFs, including power, uninterruptible power supplies (UPS) and cooling. This individual will act as a resource for technology-based projects and tasks touching multiple functional and technical areas. The technical environment of oversight includes a 75-plus building Cisco-based fiber data network, 150-plus network switches, and approximately 600 access points.
The successful candidate will:
Collaborate with the Network and Firewall Engineer to handle ongoing support request; manage and maintain electronics located in the field; plan and execute platform updates/upgrades.
Work with members of the NSS team to monitor, diagnose and resolve technical issues as they relate to the campus network and datacenter environments. Provide support to the OIT Helpdesk in order to resolve end user connectivity issues in a timely manner.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

  • Strong knowledge and experience with LAN technologies, including DNS/DHCP, TCP/IP, IPv4, 802.11x, 802.11 ac/a/b/g/n, Radius, VLAN, and SNMP.
  • Hands-on experience working with Cisco network products and platforms, including Catalyst/Nexus switches, Wireless LAN Controllers (WLC) and access points.
  • Experience with network troubleshooting, analysis and management tools including Wireshark, Cisco ISE, Cisco Prime, Cisco DNA Center and SolarWinds Network Management.
  • Advanced understanding of network protocols/services and network infrastructures.
  • Demonstrated ability to work in a service-oriented environment with a wide variety of people and personalities, and the ability to prioritize multiple tasks while working both with a team and independently.
  • Ability to analyze and troubleshooting complex technical issues and drive them to a resolution.
  • Strong oral and written communications, with the ability to develop technical documentation.
  • Successful candidate needs to be detail-orientated and have a meticulous attention to details.
  • Experience working with WAN technologies and products, including Cisco routers and Fortinet Fortigate firewalls, a plus.

The ideal candidate will have a Bachelor’s degree in Computer Science or a related technical discipline, or the equivalent combination of education, technical certifications or training, or work experience. A minimum of three years of previous network administration experience in an enterprise environment is required. Relevant Technical Certifications a plus (CompTIA Network+, CCNA, CCDA, CCNP, and or CISSP)

If interested, please complete an application as well as submit a resume and cover letter.

Phillips Academy is an equal opportunity employer. Phillips Academy is an intentionally diverse and inclusive residential community “committed to creating an equitable and inclusive school in which students from diverse backgrounds, cultures, and experiences—including race, ethnicity, nationality, gender, socioeconomic class, sexual orientation, gender identity, religion, and ability—learn and grow together.” The ideal candidate supports the inclusive and diverse nature of the community. Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as unrestricted authorization to work in the United States.

Office of Physical Plant

Electrician

Phillips Academy seeks a full time Electrician in the Office of Physical Plant. The electrician will plan and perform preventative and corrective maintenance on facilities electrical systems and equipment. The qualified candidate must possess a current Journeyman Electrician License from Massachusetts Division of Professional Licensure – Board of Electricians, have strong analytical, troubleshooting, and computer literacy skills. Working knowledge of fire alarm systems, control wiring, low, medium, and high voltage electricity, and experience in reading construction documents, shop drawings, layout work, and material lists. Physical ability to perform all job functions as required in a facilities setting. Overtime required as necessary. Must have and use personal vehicle while performing job duties and be on an On-Call rotation.

A full background check, valid driver’s license and RMV check are required.

If interested, please complete an application.

Phillips Academy is pleased to offer a comprehensive benefits package which include group medical/dental, generous employer contributions to HSA/HRA for eligible employees, 403(b) retirement plan, vacation/personal and sick time as well as many other benefits.

Phillips Academy is an equal opportunity employer. Phillips Academy is an intentionally diverse and inclusive residential community “committed to creating an equitable and inclusive school in which students from diverse backgrounds, cultures, and experiences—including race, ethnicity, nationality, gender, socioeconomic class, sexual orientation, gender identity, religion, and ability—learn and grow together.” The ideal candidate supports the inclusive and diverse nature of the community. Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as authorization to work in the United States.

Groundsperson (full time position)

Phillips Academy seeks a full-time groundsperson. Qualified candidates must have at least one year of experience in landscape maintenance; general knowledge of tree, shrub, and turf maintenance; and the ability to operate lawn-mowing equipment, assist in leaf and snow removal operations, work in all weather conditions, and lift 80 pounds. Experience with turf management is a plus. This is a full-time position offering excellent benefits, and overtime as required.

When emergencies and/or extreme weather conditions occur, the functions of this job may be deemed essential and employee must report to work and/or remain on duty during their regularly scheduled work hours or the work hours designated by their supervisor. Supervisor will inform the employee when the functions are essential.

A full background check, valid driver’s license and RMV check are required.

If interested, please complete submit a resume to hr@andover.edu

Review of resumes to begin upon receipt. Position to remain open until filled.

Phillips Academy is pleased to offer a comprehensive benefits package which include group medical/dental, generous employer contributions to HSA/HRA for eligible employees, 403(b) retirement plan, vacation/personal and sick time as well as many other benefits.

Phillips Academy is an equal opportunity employer. Phillips Academy is an intentionally diverse and inclusive residential community “committed to creating an equitable and inclusive school in which students from diverse backgrounds, cultures, and experiences—including race, ethnicity, nationality, gender, socioeconomic class, sexual orientation, gender identity, religion, and ability—learn and grow together.” The ideal candidate supports the inclusive and diverse nature of the community. Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as authorization to work in the United States.

Oliver Wendell Holmes Library

Part-Time Evening Library Proctor

The Oliver Wendell Holmes Library at Phillips Academy seeks a part-time evening proctor. Primary proctor responsibilities include maintaining a safe environment and an atmosphere conducive to study. Additional responsibilities include miscellaneous library functions. Excellent customer services skills, the ability to work effectively with adolescents and the ability to stand/walk for long periods of time are essential. Some library experienced preferred.

During academic term, the commitment for this position is three nights per week, Monday, Tuesday, and Thursday with scheduled shifts generally between the hours of 6:00PM-9:30PM. Ideal candidates will have some flexibility with schedule. This position to start in July 2021. This is a non-benefits eligible position with the exception of those benefits required by law.

Applications to be reviewed as received. If interested, please apply at http://www.andover.edu/employm...

Phillips Academy is an equal opportunity employer. Phillips Academy is an intentionally diverse and inclusive residential community “committed to creating an equitable and inclusive school in which students from diverse backgrounds, cultures, and experiences—including race, ethnicity, nationality, gender, socioeconomic class, sexual orientation, gender identity, religion, and ability—learn and grow together.” The ideal candidate supports the inclusive and diverse nature of the community. Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as unrestricted authorization to work in the United States.