Administrator and Staff Positions

Please visit our application portal to view all open positions. If you are interested in multiple positions, please apply separately for each. Human Resources will acknowledge receipt of resumes through email and will contact qualified applicants directly.

Full background checks are required for all positions including fingerprinting, as required by MA State Law. Phillips Academy is an equal opportunity employer.

Addison Gallery of American Art

Associate Curator of American Art

The Associate Curator of American Art will serve as a key member of the curatorial team and aid the Mead Curator of Photography and Senior Curator of Contemporary Art in the development and implementation of curatorial projects, including exhibition planning and installation, publications, and the maintenance, research, presentation, and growth of the collection, with a particular focus on American art from 18th century through the 1940s. The Associate Curator will assist with researching future exhibitions; develop focus exhibitions for travel domestically and internationally; plan and install permanent collection installations; and act as a venue curator for traveling exhibitions. The Associate Curator will also share in the general responsibilities of the department, including reviewing exhibition proposals and potential acquisitions; researching the collections as part of an ongoing review of the holdings; and work with the Education department for collaborations with students and faculty at Phillips Academy and in schools in the region.

Essential Functions/Primary Duties and Responsibilities: 

• Contributes to the long-term curatorial vision for the museum;
• Work with fellow staff to ensure the best available standards of care and protection for all works in the permanent collection and borrowed art works;
• Conducts and disseminates research on the collection through oral, written, and other means of communication to provide the widest possible access to the Phillips Academy community and the public;
• Develops and shepherds an ongoing and dynamic exhibitions program that includes monographic and thematic shows, permanent collection and loan shows, and related publications;
• Coordinates with and supervises guest curators in area of specialization, consultants, and support staff including curatorial assistants, and interns as required;
• Prepares a broad range of public programs and partnerships, internally and externally;
• Works in close partnership with Education to contribute to programs related to the collection and special exhibitions for Phillips Academy and the public, including, but not limited to, lectures, workshops, gallery presentations, and other in-gallery interpretation efforts;
• Serves as an ambassador for the Addison Gallery of American Art locally, nationally, and internationally, being an active member in the field as well as with the general public;
• Assists in exhibition and collection related fundraising by providing necessary project and object information and participating in grant writing and personal solicitations to potential donors including corporations, foundations and individuals; and
• Perform additional duties as assigned.

Knowledge, Skills, And Abilities Required: 

• Minimum of three (4–6) years prior curatorial experience
• Knowledge of American art, with a historical focus between the 18th century and 1940.
• M.A. required, Ph.D. degree in art history preferred
• Excellent interpersonal and communication skills, including public speaking and writing
• Excellent working relationships with collectors, artists, the art market, and scholars
• Demonstrated ability to maintain the highest ethics as they relate to all aspects of curatorial endeavor, and to understand and maintain the highest levels of confidentiality

Assistant Director of Annual Giving, Young Alumni and Student Philanthropy

The Assistant Director, under the supervision of the Director of Annual Giving, is charged with developing a robust culture of philanthropy amongst the students of Phillips Academy and with the fifteen most recent classes of alumni. The Assistant Director will work closely with the Office of Alumni Engagement to build a network of engaged volunteers, encourage event attendance, and increase participation from students and recent graduates.

Minimum Position Requirements:  Bachelor’s degree. Three to five years experience working in a fast-paced institution/professional setting.  Experience in nonprofit /education fundraising preferred, specifically student related. Occasional evening and weekend work may be required to meet deadlines as well as to collaborate with OAR colleagues to serve our campus, alumni, and parent constituencies.
Skills Required: Excellent attention to detail, communication and organizational skills, as well as proficient computer and database skills.  Self-motivation with the ability to prioritize, take initiative and work independently with minimal supervision is critical.  Proficiency in excel, access, word and other computer programs.
Ability to collaborate with immediate team and OAR colleagues. Delegate and manage multiple time-sensitive tasks with little supervision.  Respect the confidential nature of the work.  Keen attention to detail in writing and database management.  Commitment and ability to articulate the mission of Phillips Academy. 
Behavioral Attributes: Highly collaborative and motivated to meet goals; energetic, respectful, service-oriented and enthusiastic; Ability to respect and maintain confidences. Good judgment & strong interpersonal skills. Flexible problem-solver.

Assistant Director, Donor Relations

The Assistant Director of Donor Relations plays a key role in executing the Academy’s high-profile, high-impact stewardship and recognition program, including managing narrative and financial stewardship projects, planning and executing donor relations events, preparing personalized gift acknowledgments on behalf of Academy leadership, implementing the Academy’s top donor recognition societies and other forms of recognition, producing creative institutional gifts and other meaningful donor experiences, and entering and maintaining accurate records and data in accordance with the Academy’s policies and best practices.

Minimum Job Qualifications: 
A bachelor’s degree and a minimum of 3 years of experience in donor relations in an educational or other non-profit setting, or related demonstrated success in non-profit development or communications, are required. The Assistant Director must have excellent written and verbal communication and interpersonal skills, proficiency in project management and with common business productivity and analysis tools, as well as with the design and presentation of both qualitative and quantitative reports, and the ability to take initiative and collaborate well with a variety of stakeholders in an educational setting. An understanding of private education and experience planning and executing high-touch events are strongly desired. 

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: 
The successful candidate will be a creative and polished writer with impeccable attention to detail, a strategic thinker with a customer service focus, and a high-performing project manager with the ability to execute at both the individual and large-scale levels within a sophisticated donor community.  He/she will match leading-edge best practices in donor communications with an appreciation of the traditions that are the legacy of decades of Andover donors and volunteers. Occasional night and weekend work is required for events and donor engagements, both on campus and off, including occasional travel out of state.


Coordinator, International Development and Major Gifts

Reporting jointly to the directors of Major Gifts and International Advancement, the coordinator will provide a wide range of executive-level administrative support to the directors and one major gift officer.

Duties will include: preparation of regular reports on fundraising activities; coordination of international events, meetings and correspondence; calendar management, including scheduling meetings, coordinating logistics, researching and preparing materials, making travel arrangements, providing accurate and timely itineraries and back-up materials for donor visits; prepare overall programmatic and gift officer metric reports; and serve as a key point of contact for director and back-up for major gift staff as needed; assist with briefing documents, letters of intent and proposal materials; prepare correspondence; draft memos/letters/emails; organize vacation and phone coverage; prepare travel expense reimbursements; maintain office supply inventory; also provide general clerical support (filing, faxing, mailings, etc.) as required.

Requirements: Requires strong computer skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of the Academy community.

Skills/Qualifications: (Microsoft Office Skills, Word, Excel, Power-point, Publisher, experience with fundraising software a plus); office machines experience (faxes, copiers, computers and printers); writing and editing skills, supply management, scheduling, organization, time management with an ability to prioritize, travel logistics, be a self-starter, dependable and perform at a high level of accuracy while maintaining confidentiality.  Must have a professional demeanor; highly industrious with strong work ethic and ability to be flexible in time of organizational transition.

Education/Experience:

  • Bachelor's degree in a related field.
  • A minimum of three years' experience in an executive-administrative position, preferably in a development or educational environment, or other related relevant experience.
  • Proficiency in Microsoft Word and Excel. Database management experience using Raiser’s Edge or Agilon experience a plus.
  • Excellent verbal and written communications skills.
  • Ability to organize and prioritize work in an ever-changing environment.
  • Ability to work independently with little supervision.
  • Excellent interpersonal skills.
  • Some evening and weekend work related to special events and meetings required;
  • Demonstrated interest in fundraising, alumni engagement or related fields preferred. 

Occasional evening and weekend work may be required to meet deadlines as well as to collaborate with OAR colleagues to serve our campus, alumni, and parent constituencies.

Major Gift Officer 

Phillips Academy seeks candidates for the role of Major Gifts Officer (MGO.) The MGO will manage a portfolio of alumni and parent leadership gift prospects ($100,000+).

Reporting to the Director of Major Gifts, and working collaboratively and strategically with colleagues in the Office of Academy Resources, faculty, senior leadership of the Academy and volunteers, the MGO will secure resources essential to maintaining Andover’s place at the forefront of private secondary education. 

Minimum Job Qualifications:

Bachelor’s degree required.  Minimum 5-7 years of successful fundraising experience, in development or academic advancement fields. Minimum of 3-5 years’ experience identifying, cultivating, and soliciting major gifts is highly desired.  Ideal candidate will have excellent written and oral communication skills. Knowledge of fundraising databases and Microsoft Office.  Strong organizational skills; attention to detail; ability to work independently with minimum supervision.  Demonstrated ability to prioritize tasks and meet deadlines. Excellent interpersonal skills and commitment to being a member of the OAR team.  Travel throughout the United States is required.  Full background check required. 

If interested, please send cover letter and resume to: http://www.andover.edu/employmentopportunities  

Phillips Academy is an Equal Opportunity Employer.  

Office of Physical Plant 

Night Custodian - Full Time 

Phillips Academy seeks a full-time night custodian to clean and maintain Academy buildings.    Valid driver’s license, personal vehicle for on-campus transportation and full background check required.  Full-time position, Monday through Friday, 3:30 p.m. to 11:30 p.m. with “on-call” status and overtime as required.  Prior floor care and cleaning experience preferred.  When emergencies and/or extreme weather conditions occur, the functions of this job may be deemed essential and employee must report to work and/or remain on duty during their regularly scheduled work hours or the work hours designated by their supervisor.  Supervisor will inform the employee when the functions are essential.

If interested, please send a resume to hr@andover.edu . Review of resumes will begin immediately and the position will remain open until filled.

Phillips Academy is pleased to offer a comprehensive benefits package to both full-time (.75 FTE to 1.0 FTE) and part-time (.50 FTE to .74 FTE) employees which include group medical/dental, generous employer contributions to HSA/HRA for eligible employees, 403(b) plan, vacation/personal and illness bank paid time off as well as many other benefits. 


 


Rebecca M. Sykes Wellness Center 

Per Diem Physician 

The Per Diem Physician (“Physician”) works with the Medical Director to provide for and oversee the comprehensive medical needs of the Phillips Academy student population in a 24/7 wellness center. The Physician provides comprehensive care and call coverage (phone and/or in-person, depending on the situation) during assigned work days.  The primary shifts are weekends Friday 5pm through Monday 8am, with on-site coverage Saturday and Sunday 8am-12:30pm.  Occasional weekday shifts or on-call coverage, with advance notice, may be needed to cover for Medical Director while off campus for professional development.  This is an academic year and Summer Session position.

 

Essential Duties and Responsibilities:

  • Evaluate and develop treatment plans for students who seek care for acute or chronic medical conditions in an urgent care or extended care capacity;
  • Communicate with other members of the wellness center team, parents,  off-campus health professionals, administrators, faculty members, athletic trainers, and other members of the academy on matters affecting students’ health;
  • Receive and give Physician handoffs before/after established shift to ensure continuity of care;
  • Provide physician-level oversight and support to the wellness center team during assigned shift.  Remain available to the wellness center clinical and administrative support team as scheduled during weekends and when covering for the Medical Director.  May include in-person and/or phone consultation;
  • Follow established departmental policies, procedures, and objectives, continuous quality improvement objectives, and safety, environmental, and/or infection control standards;
  • Perform projects of an administrative nature (such as quality assurance, chart reviews, development of educational resources for team members and/or students) as assigned by the Medical Director;
  • Perform other functions as assigned. 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Must maintain own medical malpractice insurance $2M/6M.

 

Education and/or Experience:  M.D. or D.O. with experience in adolescent medicine, pediatrics, or family medicine.  Board certification or board eligible in pediatrics, family medicine, internal medicine-pediatrics.  Experience in a residential school setting beneficial.

 

Additional Skills:  Excellent oral and written communication skills. Ability to use electronic medical record with ease.

  If interested, complete an application including a cover letter and resume at http://www.andover.edu/employmentopportunities .  Review of applications to begin immediately. 

Clinical Lead 

 

Phillips Academy seeks an advanced practice provider to lead a team of 11 registered nurses, an on-call per diem nurse pool, as well as 2 medical assistants/nursing assistants/aides in its 24/7 Wellness Center.  Reporting to the Medical Director, the Clinical Lead is part of a team of highly skilled healthcare professionals who provide comprehensive care to the Phillips Academy student population in a 24/7 wellness center.

 

The Clinical Lead will play an integral role in the implementation of a new staffing model.  It is expected that for the first year in the position direct clinical care will be a secondary focus with the primary focus being: 1) learning the organization and 2) implementing the staffing model.  Critical work will involve understanding the unique needs of each shift and position to ensure the successful implementation of the model, including identifying and resolving any resulting issues in partnership with the Medical Director and Administrative Director.  It is expected that in order to successfully implement this model, some time will need to be spent observing each shift; therefore, the schedule for the first year will be fluid and offers flexibility to achieve the desired outcome.  Building relationships with colleagues within the Wellness Center, across the Academy and with external providers will be a key focus in the first year.  Direct clinical care will increase in the second year and the schedule will become standard day shift hours with an evening and weekend rotation.  

 

Summary:

The Clinical Lead provides leadership and direct supervision of registered nurses and medical assistants/nursing assistants/aides, ensuring policies and procedures are upheld to the highest nursing standards.

 

The Clinical Lead will:

  • Supervise all registered nurses and medical assistants/nursing assistants/aides by motivating and mentoring them to be at their best.
  • Be responsible for interviewing, hiring, and training registered nurses and medical assistants/nursing assistants/aides; planning, assigning, and directing their work; appraising their performance; performance management; addressing complaints/concerns and resolving care issues around all registered nurses and medical assistants/nursing assistants/aides.

Essential Duties and Responsibilities:

 

I.          Management Responsibilities

  • Maintains a strong commitment to wellness and quality health care for the students of Phillips Academy.
  • Meets regularly with Medical Director and Administrative Director to collaboratively optimize flow, care delivery, and effective management of the wellness center.
  • Establishes goals for the nursing team and follows progress through to outcomes.
  • Maintains a high level of professionalism and positive work environment among the wellness center team members.
  • Provides clinical direction and supervision, including orientation and evaluation, to registered nurses and medical assistants/nursing assistants/aides.
  • Ensures all registered nurses and medical assistants/nursing assistants/aides shifts are covered appropriately and safely, with 24/7 coverage while students are on campus.
  • Submits payroll requirements for direct reports including PTO.
  • Ensures that registered nurses and medical assistants/nursing assistants/aides maintain scope of practice, and that standards of care and protocols meet legal and best practices.
  • Participates in regular quality reviews.
  • Maintains collaborative relationship with wellness center team and external consultants.
  • Promotes collegial relationship with members of the PA community including Residential Life, Counseling, Athletics and Academics.
  • Oversees and ensures that summer and fall medical record reviews are completed.

 

III.        Clinical Responsibilities

  • Independently performs clinical/diagnostic assessments, provides care and formulates treatment plans (including prescribing medications, ordering diagnostic tests and referral to specialists, as needed) for students presenting to the wellness center for acute and chronic health care needs in accordance with clinical practice guidelines and standard of care.
  • Consults with Medical Director in providing care, when necessary, and according to advanced practice protocols.
  • Orders and reviews labs and diagnostic tests, provides and ensures timely and appropriate follow up.
  • Utilizes advanced clinical knowledge to identify and care for students with more complex health care needs.
  • In conjunction with other NP/PA’s, performs daily clinical review of care provided to students seen at the RMSWC to determine completeness of care and documentation, and appropriate follow up has been planned/completed.
  • Refers to, consults and coordinates care with outside medical providers and students’ private physicians to provide optimal health care for our students.
  • Coordinates and communicates with the Medical Director concerning students referred off campus for diagnostic tests or professional consultation.
  • Coordinates follow up care, along with Medical Director and other advanced practitioners (NPs and PAs).
  • Communicates with parents regularly.
  • Provides confidential reproductive health care and education for students, including access to contraception.
  • Works with Athletic trainers, Athletic Director and Orthopedic clinic providing assessment and care for injuries (orthopedic, concussive and others).
  • Provides follow up and coordination of care for athletic injuries/activity restrictions not followed in Ortho Clinic.
  • Works closely with counselors to provide clinical care and support for students facing a number of psychological issues, including eating disorders, cutting, stress, insomnia, and other issues related to adolescence.
  • Participates in meetings as scheduled.
  • Reviews yearly and summer medical forms, in conjunction with the nursing team, and provides follow up for those students identified with specific medical needs.  Consults with Medical Director as appropriate for students with complex health histories.

 

IV.        Wellness Education Responsibilities:

  • Promotes preventative health care and health awareness through individual and group interactions with students, families, and the community.
  • Participates in campus, classroom, and wellness center health education activities as needed.

 

Qualification Requirements:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Education and/or Experience:

  • Graduate of Accredited Adult, Family or Pediatric Nurse Practitioner Program or Physician Assistant Program
  • Current certification as ANP, FNP PNP, or PAC
  • Holds current prescriptive privileges in MA and DEA license
  • Leadership experience required. 
  • Five to fifteen years of clinical experience in Adolescent Medicine, Pediatrics, Urgent Care, Orthopedics and Reproductive Health Care strongly preferred.  Experience in a residential school setting beneficial.

 

Additional Skills:  Excellent oral and written communication skills. Ability to use electronic medical record with ease.

 

If interested, please apply online including a cover letter and resume at https://andover.csod.com/ats/careersite/search.aspx?site=1&c=andover .  Review of applications to begin immediately. 

Summer Employment Opportunities (Temporary assignments) 

Dorm Clean-up

Phillips Academy seeks 22 individuals with strong work ethic to assist in the cleaning of dormitories in preparation for Reunion Weekend guests.  Individual must be able to commit to the Monday - Thursday, June 4-7, 2018 schedule, 8am-4:30pm.  Must be at least 16 years of age per Phillips Academy hiring policy.  If interested, complete application and upload resume by April 30, 2018 (see instructions).

Review of applications will begin immediately.  Phillips Academy is an equal opportunity employer. 

Admission Tour Guides

The Admission Office is looking for current and graduating students to work as tour guides over the summer.  The duties as a tour guide will include: 

  • giving tours to prospective families
  • working with Admission staff to complete special projects 
  • corresponding with prospective students and families 
  • other duties as needed

Students who are most qualified for this role usually have experience giving campus tours, are very reliable, and have availability over the course of the summer (early June - late August) to work. Phillips Academy requires a minimum age of 16 to be employed.  Employees are responsible for their own transportation to/from campus.  

If interested please complete an online application and upload a resume (see instructions). Review of applications to begin as received.  

Phillips Academy is an equal opportunity employer.  

Summer Grounds Person

Phillips Academy seeks two temporary summer grounds persons. Qualified candidates must have the ability to operate lawn care equipment, assist in leaf removal operations, work in all weather conditions, and lift 80 pounds. Work schedule to be Monday through Friday, 7:00am-3:30pm. Due to the use of power tools candidates must be 18 years of age.  Candidates will have a valid driver's license. Candidates will ideally be available to start as soon as possible and work through mid to late August.

The temporary summer grounds person will assist the Grounds Crew in landscaping maintenance across campus including lawn mowing, string trimming, leaf and debris clean up, and shrub pruning/sheering.  

If interested, complete application and upload resume.  Review of applications will begin immediately. Full background check required. Phillips Academy is an equal opportunity employer.

 

Student and Young Alumni Reunion Workers 

The Office of Alumni Engagement at Phillips Academy seeks multiple current students and young alumni for pre-reunion weekend and reunion weekend workers.  For the pre-reunion workers, they would focus on assembling registration packets for attendees including name tags.  The work during reunion weekend focuses on greeting alumni and guests, working the registration desk and helping out with miscellaneous tasks throughout campus including setting up spaces for individual events and delivering materials.  Successful candidates will possess a friendly and helpful demeanor and will work efficiently and effectively in a fast-paced environment.  Basic knowledge of administrative office tasks is a plus.   Assignment to run June 4 - 10, 2018.  

Must be at least 16 years of age per Phillips Academy hiring policy.

If interested, complete an application and upload resume by April 30, 2018 (see instructions) at http://www.andover.edu/employm... Review of applications will begin immediately. Phillips Academy is an equal opportunity employer.