Winter Term Information for Phillips Academy Families

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Administrator and Staff Positions

Please visit our application portal to view all open positions. If you are interested in multiple positions, please apply separately for each. Human Resources will acknowledge receipt of resumes through email and will contact qualified applicants directly.

Full background checks are required for all positions including fingerprinting, as required by MA State Law. Phillips Academy is an equal opportunity employer.

Bus Driver

Phillips Academy seeks a part-time bus driver to transport athletic teams to afternoon practices. Hours are 3 p.m. – 6 p.m., Monday, Tuesday, Thursday and Friday; Wednesday the hours are 2:00 p.m-6:00 p.m. during the fall and spring academic terms (late September through mid-November and mid-March through the end of May). Applicants must have an immaculate driving record, be comfortable driving in the greater Lawrence and/or greater Boston areas. DMV and valid CDL required.

Phillips Academy is an equal opportunity employer. Phillips Academy is an intentionally diverse and inclusive residential community “committed to creating an equitable and inclusive school in which students from diverse backgrounds, cultures, and experiences—including race, ethnicity, nationality, gender, socioeconomic class, sexual orientation, gender identity, religion, and ability—learn and grow together.” The ideal candidate supports the inclusive and diverse nature of the community. Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as authorization to work in the United States.

Ice Rink Operations

Rink Operator - Full-Time

Phillips Academy has an immediate opening for a full-time Rink Operator. Responsibilities include the operation of an electric ice resurfacer and the performance of other maintenance and light janitorial duties. He/she will assist with other business operations such as pro shop sales and service and program administration. Experience preferred but not required as we will train the right candidate. Physical ability to perform all job functions and work in cold environment required. Nights and Weekends required.

Phillips Academy is an equal opportunity employer. Phillips Academy is an intentionally diverse and inclusive residential community “committed to creating an equitable and inclusive school in which students from diverse backgrounds, cultures, and experiences—including race, ethnicity, nationality, gender, socioeconomic class, sexual orientation, gender identity, religion, and ability—learn and grow together.” The ideal candidate supports the inclusive and diverse nature of the community. Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as authorization to work in the United States.

Investment Office

Investment Analyst Position – NYC Endowment Investment Office

Phillips Academy is a residential secondary school in Massachusetts, founded in 1778 to educate “youth from every quarter.” The school’s $1.1 billion multi-asset class endowment provides significant operating support to the Academy, much of which supports the school’s policy of need-blind admissions.

The NYC-based Investment office, which manages the Academy’s endowment, seeks an Investment Analyst for a 2 to 3 year position, commencing in the summer 2021.​

The Investment Analyst should have some prior experience (preferably as a financial analyst at an investment manager, investment consultant or investment bank), strong excel and quantitative analytical skills, interest in investing, a demonstrated track record of academic and professional success, intellectual curiosity and a collaborative approach.

Day-to-day responsibilities are focused on quantitative and qualitative analysis and evaluation of investment managers, and reporting on the overall portfolio. A key member of the small investment team, the Investment Analyst will assist the Chief Investment Officer, and other team members in research and analysis. This includes:

- Preparing analysis on the performance and exposures of both individual managers’ portfolios and the endowment portfolio overall;

- Acting as point person on a set of specific investments, developing responsibility over time for the coverage of, communications and meetings with such managers, and keeping the CIO and team abreast of notable developments, periodically more in depth reviews and assessments

- Supporting team in sourcing, screening and analyzing prospective investment managers,

- Ultimately drafting investment and redemption recommendation memos for the investment committee; presenting performance reviews and investment recommendations to the IC

- Providing regular operational support for the portfolio

Qualifications

• One to four years of finance or business experience, within investment management, investment banking, consulting or another relevant field.

• High degree of comfort with quantitative analysis.

• Proficiency in Microsoft Excel, Word, Power point; interest to master other relevant software.

• Strong work ethic, organizational skills and attention to detail. Ability to set goals, prioritize tasks, and manage simultaneous projects.

• Excellent written and oral communication skills. • Interest in driving analysis to a well-reasoned/supported conclusion/recommendation.

• Self-motivation and strong problem-solving skills; entrepreneurial approach to challenges.

• High level of professional maturity, integrity and judgement. Dependability and a sense of personal ownership of responsibilities. Track record of collaboration, working on a small team.

• Strong Academic credentials, Bachelor’s degree, preferably in finance, economics, or a relevant subject area.

Phillips Academy is an equal opportunity employer. Phillips Academy is an intentionally diverse and inclusive residential community “committed to creating an equitable and inclusive school in which students from diverse backgrounds, cultures, and experiences—including race, ethnicity, nationality, gender, socioeconomic class, sexual orientation, gender identity, religion, and ability—learn and grow together.” The ideal candidate supports the inclusive and diverse nature of the community. Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as authorization to work in the United States.

Office of Academy Resources

Assistant Director of Annual Giving

The Assistant Director, under the supervision of the Director of Annual Giving, is charged with developing a robust culture of philanthropy amongst a portfolio of classes, including up to three reunions and surrounding classes. This position is focused on volunteer management, leadership annual giving, and will focus on annually meeting Non Sibi Association and participation goals reflective of class capacity and reunion cycles.

Duties and Responsibilities:

1. Develop volunteer network of class agents in support of assigned reunions and classes, with special attention paid to classes celebrating a reunion year. This includes recruiting volunteers, providing input on training materials for volunteers, communicating regularly with volunteers around results, and establishing and meeting goals in partnership with volunteers and colleagues in the Office of Academy Resources.

2. Personally solicit between 40-50 Non Sibi level gifts from members of assigned classes, with special attention paid to securing multi-year pledges from reunion prospects.

3. Develop, lead, or participate in training opportunities for volunteers. This includes leading conference calls, developing webinars, and arranging regional cultivation/training events.

4. Collaborates with Major Gifts, Alumni Engagement, and Planned Giving departments to maximize dollars raised for the Academy.

5. Participate in interdepartmental initiatives and projects as needed as a member of the Annual Giving team and the Office of Academy Resources.

Minimum Position Requirements: Bachelor’s degree. Three to five years experience working in a fast-paced institution/professional setting. Experience in nonprofit /education fundraising preferred, specifically volunteer management related. Ability to work evenings and weekends as needed.

Skills Required: Excellent attention to detail, communication and organizational skills, as well as proficient computer and database skills. Self-motivation with the ability to prioritize, take initiative, and work independently with minimal supervision is critical. Proficiency in Microsoft Office is essential and experience with other fundraising software/reporting tools is preferred.

Ability to collaborate with immediate team and OAR colleagues. Delegate and manage multiple time-sensitive tasks with little supervision. Respect the confidential nature of the work. Keen attention to detail in writing and database management. Commitment and ability to articulate the mission of Phillips Academy.

Behavioral Attributes: Highly collaborative and motivated to meet goals; energetic, respectful, service-oriented and enthusiastic; Ability to respect and maintain confidences. Good judgment & strong interpersonal skills. Flexible problem-solver.

If interested apply online at: http://www.andover.edu/employm...

Review of resumes will begin immediately with first consideration given to those received on or prior to November 20, 2020

Phillips Academy is an equal opportunity employer. Phillips Academy is an intentionally diverse and inclusive residential community “committed to creating an equitable and inclusive school in which students from diverse backgrounds, cultures, and experiences—including race, ethnicity, nationality, gender, socioeconomic class, sexual orientation, gender identity, religion, and ability—learn and grow together.” The ideal candidate supports the inclusive and diverse nature of the community. Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as authorization to work in the United States.

Coordinator, Donor Relations

The Donor Relations Coordinator supports all aspects of the Academy’s high profile, high-impact stewardship and recognition program. This role provides comprehensive administrative and operational support of the acknowledgement process including preparation and writing drafts of personalized gift acknowledgments and other communications on behalf of Academy leadership. The Coordinator also assists with the production of narrative and financial stewardship projects, execution of donor relations events, creation of unique institutional gifts and other meaningful donor experiences, management of accurate records in accordance with the Academy’s policies and best practices, and other administrative duties and project oversight as assigned.

MINIMUM JOB QUALIFICATIONS:

• Bachelor’s degree in a related field.

• A minimum of 3 years relevant experience in a fast paced, professional environment. Prior fundraising, donor/alumni engagement or related experience a plus.

• Proficiency in Excel, Microsoft Word with an emphasis on mailings and mail merges, and Powerpoint.

• Database management experience in Raiser’s Edge, Agilon or comparable fundraising/CRM software.

• Experience or strong interest in writing required.

• Excellent interpersonal skills and the ability to communicate clearly and effectively with diverse constituencies through both verbal and written communications.

• Ability to work independently and with little supervision. Demonstrated attention to detail, resourcefulness and problem solving skills preferred.

• Ability to work collaboratively and a team player.

• Ability to organize and prioritize work in an ever-changing environment.

ESSENTIAL FUNCTIONS/PRIMARY DUTIES AND RESPONSIBILITIES:

The Donor Relations Coordinator will be responsible for:

• Assisting in the research and production of highly tailored and informative narrative and financial stewardship reports of the highest quality, including annual scholarship reports and endowment reports.

• Research and produce timely and accurate personalized gift acknowledgments and other communications from Academy leadership on a weekly basis.

• Write drafts of acknowledgment letter templates and personalized thank you letters.

• Supporting the planning and execution of donor relations events such as dinners and receptions bringing together donors and beneficiaries, as well as facility groundbreakings and dedications.

• Assisting in the curation and creation of unique institutional gifts and other meaningful donor experiences.

• Handling confidential information with utmost care in accordance with OAR policies and procedures, and appropriately responding to department-related information requests from colleagues and other constituents regarding philanthropy at the Academy.

• Ensuring timely and accurate data entry related to the department’s activities, including the recording of contact reports and scholarship beneficiaries, and the creation and updating of stewarded fund records in the OAR database.

• Processing all departmental expenses correctly and accurately.

• Other general duties (meeting preparation, photocopying, ordering supplies, etc.) and project-specific support as well as project management as assigned.

• Conducting all efforts in a fiscally responsible manner.

• Some evening and weekend work related to special events and meetings required.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

The Donor Relations Coordinator must be highly organized and detail-oriented, have excellent written, verbal, and interpersonal skills, be proficient in data entry and common business productivity tools, excel in customer service, and possess the ability to take initiative and collaborate well with a variety of internal and external stakeholders in an educational setting. Experience with non-profit advancement databases and with the production of large mailings highly desired.

WORKING ENVIRONMENT:

Occasional night and weekend work is required for events and donor engagements, and may also be required to meet deadlines and to collaborate with OAR colleagues to serve our campus, alumni, and parent constituencies. Due to COVID-19, our team members are presently working remotely. Until a return to our on-site office setting is approved by Academy leadership, interviews will be conducted virtually. This position will begin working remotely and we are prepared to discuss your needs during this time. This position is expected to be in the office upon a return to campus.

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

Phillips Academy is an equal opportunity employer. Phillips Academy is an intentionally diverse and inclusive residential community “committed to creating an equitable and inclusive school in which students from diverse backgrounds, cultures, and experiences—including race, ethnicity, nationality, gender, socioeconomic class, sexual orientation, gender identity, religion, and ability—learn and grow together.” The ideal candidate supports the inclusive and diverse nature of the community. Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as authorization to work in the United States.

Office of Physical Plant

NIGHT CUSTODIAN

Phillips Academy seeks a full-time night custodian to clean and maintain Academy buildings. Valid driver’s license, personal vehicle for on-campus transportation and full background check required.

Full-time position, Monday through Friday, 3:30 p.m. to 11:30 p.m. with “on-call” status and overtime as required. Prior floor care and cleaning experience preferred.

When emergencies and/or extreme weather conditions occur, the functions of this job may be deemed essential and employee must report to work and/or remain on duty during their regularly scheduled work hours or the work hours designated by their supervisor. Supervisor will inform the employee when the functions are essential.

Review of resumes will begin immediately and the position will remain open until filled. Phillips Academy is pleased to offer a comprehensive benefits package, which include group medical/dental, generous employer contributions to HSA/HRA for eligible employees, 403(b) plan, vacation/personal and illness bank paid time off as well as many other benefits.

If interested, please send a resume to HR@andover.edu .

Phillips Academy is an equal opportunity employer. Phillips Academy is an intentionally diverse and inclusive residential community “committed to creating an equitable and inclusive school in which students from diverse backgrounds, cultures, and experiences—including race, ethnicity, nationality, gender, socioeconomic class, sexual orientation, gender identity, religion, and ability—learn and grow together.” The ideal candidate supports the inclusive and diverse nature of the community. Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as authorization to work in the United States.

Rebecca M. Sykes Wellness Center

ACT Team Support Nurse

Phillips Academy seeks a Support Nurse for the Andover Contact Tracing and Testing (ACT) Team. This is a one-year position for the Academic year 2020-2021 designed to help in the safe re-opening of the residential campus. The Act Team Support Nurse will participate in the daily symptom monitoring, contact tracing and COVID-19 testing of all adults and students on campus according to an already established plan. This will be under the guidance of the ACT Team Nurse and under the direction of the Clinical Lead. Training will be provided in all areas of this plan including on campus point of care testing, contact tracing and EHR use. The ideal candidate will possess strong independent decision-making and leadership skills. This role requires the nurse to maintain the highest level of confidentiality that is expected of all health care professionals. This is a full-time (.75 FTE), non-exempt staff position with full benefits.

Role Responsibilities

  • Monitor daily self-symptom reporting of all campus community members
  • Provide contact tracing for campus community members as needed
  • Provides weekly COVID-19 testing of all faculty, staff and students throughout the year on campus
  • Will communicate negative testing results to members of the campus community through an established protocol
  • Provides monitoring of students in quarantine on campus
  • Run the testing station for all students upon arrival to campus including both point of care and send out testing
  • Other nursing duties as determined by the Clinical Lead

Qualifications:

Graduate of Accredited School of Nursing, BSN required.

5+ years of nursing experience required

Current Licensure as a Registered Nurse in MA

Experience working with computerized data, including utilizing an electronic health record

Hold current CPR/AED certification

Experience in public health, contact tracing strongly preferred

Maintains professional continuing education required for registered nurse licensure in Massachusetts

Phillips Academy is an equal opportunity employer. Phillips Academy is an intentionally diverse and inclusive residential community “committed to creating an equitable and inclusive school in which students from diverse backgrounds, cultures, and experiences—including race, ethnicity, nationality, gender, socioeconomic class, sexual orientation, gender identity, religion, and ability—learn and grow together.” The ideal candidate supports the inclusive and diverse nature of the community. Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as authorization to work in the United States.

Medical Advocate

The Rebecca M. Sykes Wellness Center is in need of per diem Medical Advocates to transport students to medical appointments and provide on-call, emergent advocacy coverage during off hours. Experience, ease and positive history interacting with adolescent/young adult population is necessary. Must have excellent driving record. DMV, CORI/SORI and fingerprinting background check required.

Must be able to communicate and relate well with adolescent/young adult students, their families, and Phillips Academy faculty and staff. The ability to be an advocate and supportive adult for students in emergent and/or specialty medical situations is essential. Experience navigating the health care system is required. Knowledge of Boston highways and main streets is essential, as well as knowledge of the greater Merrimack Valley area.

Phillips Academy is an equal opportunity employer. Phillips Academy is an intentionally diverse and inclusive residential community “committed to creating an equitable and inclusive school in which students from diverse backgrounds, cultures, and experiences—including race, ethnicity, nationality, gender, socioeconomic class, sexual orientation, gender identity, religion, and ability—learn and grow together.” The ideal candidate supports the inclusive and diverse nature of the community. Any offers of employment will be contingent upon successful CORI/SORI and fingerprinting background checks as well as authorization to work in the United States.