Administrator and Staff Positions

Please visit our application portal to view all open positions. If you are interested in multiple positions, please apply separately for each. Human Resources will acknowledge receipt of resumes through email and will contact qualified applicants directly.

Full background checks are required for all positions including fingerprinting, as required by MA State Law. Phillips Academy is an equal opportunity employer.

Athletics

Coaching Positions

Phillips Academy seeks qualified candidates for the following sports:

  • Varsity Girls Water Polo - Spring term
  • Boys Lacrosse
  • Volleyball

Responsibilities include developing individual skills, teamwork and sportsmanship among student athletes. Experience playing and/or coaching the corresponding sport as well as experience working with high school age students required. Full background check required. Commitment is approximately 10 to 18 hours per week, depending on game schedules and locations. No benefits. Please send cover letter and resume to: hr@andover.edu.

Ice Rink Operations

Snack Bar Attendant

Phillips Academy has an immediate opening for a part-time Snack Bar Attendants at the ice rinks. Responsibilities include handling and serving food and beverages, operating a cash register, as well as stocking and maintaining the cleanliness and safety of the snack bar. Evenings and weekends required. Full background check required. Review of resumes to begin immediately. This position will remain open until filled.

Office of Academy Resources

Director of Annual Giving

Reporting to the Director of Development, the Director of Annual Giving leads Phillips Academy’s effort to raise restricted and unrestricted current use support of approximately $12 million and to grow donor participation. He/she/they will provide strategic direction to annual fundraising efforts, including increasing leadership annual donor support, growing alumni donor participation, and leading a sophisticated segmenting and marketing effort.

The Director leads a department of eight professional and administrative staff and collaborates with colleagues in Development, Alumni Engagement and Academy Communications to achieve results.

Specific Responsibilities of the Director of Annual Giving:

  • Oversee a class-and-reunion based program that solicits gifts annually through volunteers and staff;
  • Lead Andover’s strategies to increase the Andover Fund, meeting and/or exceeding both unrestricted and restricted current use goals;
  • Provide strategic direction to segmentation and messaging directed toward growing donor count through acquisition of new donors and retention of current donors;
  • Participate in leading the development initiatives of Phillips Academy under the direction of the Director of Development and in partnership with key colleagues;
  • Manage and mentor Annual Giving Team: including skill development, professional development, goal setting and collaboration;
  • Provide comprehensive oversight of marketing and communications efforts to drive total annual fund support and donors, using industry best practices and analytics to drive decisions and strategy;
  • Demonstrate effective front line fundraising by working a portfolio, demonstrating full understanding and implementation of the process, qualification through stewardship;
  • Lead all aspects of volunteer management: creating and managing to expectations, effective communication, goal setting and efficient support;
  • Produce compelling and strong communications;
  • Night and weekend work is required for events and donor engagements, both on campus and off;
  • Travel—including overnight travel—is required, both locally off-campus as well as out of state.

View the full job description. Kindly send nominations or expressions of interest to:

Lisa Byala
Principal
ByalaSearch LLC
padoag@byalasearch.com
T: (212) 547–9536
www.byalasearch.com

Administrative Assistant - OAR and Alumni Engagement

The Office of Alumni Engagement at Phillips Academy is a dynamic, high energy team that connects 25,000 alumni around the world. This team seeks a highly motivated, organized, self-starter to assist with a wide range of events.

Provide administrative support to the Office of Alumni Engagement with a focus on major programs and events.

This position has four primary functions: 1) provide administrative support to the director and an assistant director; 2) serve as the logistical contact for large events organized by the Office of Alumni Engagement for both engagement and development objectives; 3) provide operational support for the registration process of major campus weekends including Family Weekend, Commencement and milestone events; and 4) and support the general needs of the Alumni Engagement Team. Other duties as assigned.

Requirements: Requires strong computer skills, flexibility, multitasking, excellent interpersonal skills, commitment to customer service, project coordination experience, and the ability to work well with all levels of the Academy community.

Skills/Qualifications: Microsoft Office Skills (Word, Excel, Power-point); experience with fundraising software a plus; office machines experience (faxes, copiers, computers and printers); writing and editing skills, supply management, scheduling, organization, time management with an ability to prioritize, travel logistics, be a self-starter, dependable and perform at a high level of accuracy while maintaining confidentiality. Must have a professional demeanor; highly industrious with strong work ethic and ability to be flexible in time of organizational transition.

Education/Experience:

  • Bachelor's degree in a related field required
  • A minimum of one to three years' experience in a administrative position, preferably in an educational environment, or related relevant experience
  • Proficiency in Microsoft Word, Excel and PowerPoint. Database management experience using Razor’s Edge or Agilon experience a plus
  • Excellent verbal and written communications skills
  • Ability to organize and prioritize work in an ever-changing environment
  • Ability to work independently with little supervision
  • Excellent interpersonal skills
  • Some evening and weekend work related to special events and
    meetings required;
  • Demonstrated interest in fundraising, alumni engagement or related fields preferred.


SQL Programmer/Analyst

Reporting to the Associate Director of Analytics, Office of Academy Resources, Phillips Academy seeks a SQL Programmer/Analyst to support administrative databases utilized for the alumni engagement, fundraising and communication responsibilities of the Office of Academy Resources (OAR). The ideal candidate will have a minimum of two years of Microsoft SQL programming experience, proficiency with reporting and data visualization tools such as SQL Server Reporting Services (SSRS) or Tableau, and strong problem solving and communication skills. Experience with fundraising, alumni engagement, and education databases and related software is strongly preferred. The duties of this position are fluid, and will include but not be limited to:

• Maintain and support the Microsoft SQL databases by writing queries; developing views for use in reporting; writing and running transact scripts, cursors, stored procedures; and scheduling overnight jobs

• Provide ad hoc reporting support and develop a suite of self-serve end user reports using SSRS and Tableau

• Partner with OAR operation staff to problem solve, support evaluate needs and options, and implement solutions. Maintain data interfaces between OAR and other campus databases as well as between software and outside vendors.

• Monitor daily processes.

• Assist with user account maintenance and administrative software security.

• Assist with administrative software upgrades.

• Partner and collaborate closely with colleagues in the Office of Information Technology; provide basic SQL database administration in conjunction with the Application Administrator and System Administrators.

• Perform other duties as required. Occasional evening and weekend work may be required to meet deadlines as well as to collaborate with OAR colleagues to serve our campus, alumni, and parent constituencies.

Knowledge, Skills, and Abilities required:

1. Experience with practices and protocols for maintaining data security and integrity

2. Strong problem solving and communication skills

3. Keen attention to detail

4. Collaborative and positive attitude

5. Ability to make decisions and work independently, manage and prioritize several projects simultaneously, stay calm and work under pressure of deadlines, and respect confidentiality

Education: Bachelor’s degree or higher

Previous job experience: Two or more years transact-SQL programming experience, commensurate experience with reporting and data visualization tools such as Crystal Reports, SQL Server Reporting Services (SSRS), or Tableau. Experience working with fundraising, alumni engagement, and education databases and related software is strongly preferred.

Salary to commensurate with experience.

Coordinator, Major Gifts

Reporting directly to the director of Major Gifts, the coordinator will provide a wide range of executive-level project management and administrative support to the director and one major gift officer.

Duties will include:

• Preparation of reports on fundraising activities; such as, regional fundraising progress, event attendance, portfolio management, data integrity, and budgeting.

• Coordination of development events; to include: invitation development, venue and catering details, host correspondence, list management, event promotion, event follow up;

• Assist with preparing briefing documents, letters of intent, proposal materials and gift transmittals.

• Database entry related to prospect management; including, contacts, plans, moves management, biographical updates, proposals and strategies.

• Ensure the highest levels of accuracy and data integrity in all duties related to report preparation and data entry.

• Calendar management; including, scheduling meetings and interviews, coordinating logistics, researching and preparing necessary materials, making travel arrangements, providing accurate and timely itineraries and back-up materials for meeting participants.

• Serve as a key point of contact for director and major gift staff as needed.

• Communicate with donors and volunteers in person, electronically and via phone.

• Prepare travel expense reimbursements.

• Prepare correspondence; draft memos/letters/emails.

• Organize vacation and phone coverage.

• Maintain office supply inventory.

• Provide general clerical support (filing, faxing, mailings, etc.) as required.

Requirements: Requires a high level of computer skills, specifically: Excel, Word and Outlook; excellent writing and interpersonal skills; project coordination experience; resourceful approach to tasks; and the ability to work well with all levels of the Academy community.

Skills/Qualifications: Microsoft Office, especially Word, Excel, Outlook; experience with fundraising software is preferred; writing and editing skills; scheduling, organization and time management, with an ability to prioritize; travel logistics; perform at a high level of accuracy while maintaining confidentiality. Must have a professional demeanor; be highly industrious with a strong and dependable work ethic, and an ability to be flexible in a rapidly changing environment.

Education/Experience:

• Bachelor's degree preferred.

• A minimum of three years' experience in an executive-administrative position, preferably in a development or educational environment, or other related relevant experience.

• Proficiency in Microsoft Word and Excel.

• Database management and data entry. Excellent verbal and written communications skills.

• Ability to organize and prioritize work in an ever-changing environment.

• Ability to work independently with little supervision.

• Excellent interpersonal skills.

• Some evening and weekend work related to special events and

meetings required;

• Demonstrated interest in fundraising, alumni engagement or

related fields preferred.

Coordinator, Annual Giving

The Coordinator provides administrative assistance for the annual giving program with a key focus on alumni volunteers. The Coordinator will support the Director and assistant/associate directors, including all activities involved with their administrative, prospect management, travel, and data needs, as required to achieve individual and team goals.

MINIMUM JOB QUALIFICATIONS:

Bachelor’s degree. Three years experience working in a fast-paced institution/professional setting. Experience in nonprofit fundraising preferred

ESSENTIAL FUNCTIONS/PRIMARY DUTIES AND RESPONSIBILITIES:

1. Support administrative needs of the director of annual giving and two assistant directors in the annual giving team. This work includes preparing and distributing briefings and correspondence, reports, and other documentation as needed by the directors.

2. Arrange appointments and meetings with staff, volunteers, and donors. Arrange travel, accommodations and prepare travel itineraries. Complete and submit expense reports for director and two gift officers.

3. Help plan, organize and coordinate events for specific groups of donors and volunteers; compile invitation lists and manage responses; interface with other departments for producing invitations and arranging catering needs. Assist with post-event follow up.

4. Serve as the point person for the volunteer management system portal and corresponding information in the database of record, by providing training to new volunteers, ensuring all information is accurate, and updating volunteer templates.

5. Manage several volunteer initiatives including the creation and distribution of monthly volunteer newsletters, organizing and hosting bimonthly volunteer webinars, preparing and sending volunteer welcome kits.

6. Act as the first point of contact for all gift related inquiries by phone, including taking gift information over the phone.

7. Assist with communications, mailings, research, data entry, filing, and other administrative projects. Maintain both electronic and paper records/files. Utilize donor database and enter information on behalf of the Directors as needed.

8. Participate in interdepartmental initiatives and projects as needed. These could include keeping track of gift and stationery inventory, preparing daily reports for the team, expense reports, updates of the website, and prospect interactions.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

Excellent attention to detail, communication and organizational skills, as well as proficient computer and database skills. Self-motivation with the ability to prioritize, take initiative and work independently with minimal supervision is critical. Proficiency in excel, access, word and other computer programs.

Ability to collaborate with immediate team and OAR colleagues. Delegate and manage multiple time-sensitive tasks with little supervision. Respect the confidential nature of the work. Strong commitment to customer service. Keen attention to detail in writing and database management. Commitment and ability to articulate the mission of Phillips Academy.

Ability to build and maintain a positive work environment by collaborating and partnering with colleagues in Annual Giving, OAR, and through the campus. Occasional evening and weekend work may be required to meet deadlines as well as to collaborate with OAR colleagues to serve our campus, alumni, and parent constituencies.

Coordinator, Parent Development

The Parent Development Coordinator provides comprehensive administrative and operational support to the Director and Associate Director of Parent Development. This role is integral to advancing parent giving and engagement work with Andover’s parents, parents of alumni, grandparents, and parent volunteers. The Coordinator works closely with the Director and Associate Director, supporting a range of projects, ongoing communications, and events as an integral member of the team.

MINIMUM JOB QUALIFICATIONS:

  • Bachelor's degree in a related field.
  • A minimum of three years' relevant experience, in a fast paced-institution/professional environment.
  • Proficiency in Excel, Microsoft Word, and PowerPoint.
  • Database management experience in Raiser’s Edge and/or Agilon experience is highly valued
  • Excellent verbal and written communications skills.
  • Ability to work independently and with little supervision.
  • Demonstrated interest in fundraising, parent engagement, or related fields preferred.

ESSENTIAL FUNCTIONS/PRIMARY DUTIES AND RESPONSIBILITIES:

  • Provide oversight and support for our database systems management for parents, parents of alumni, and grandparents, including parent prospect tracking, entering information for the Director and Associate Director as needed, and maintaining records updates.
  • Provide support for activities and communications for the Parent Fund Committee and Parent Advancement Council programs, as an integral member of the Parent Development team.
  • Prepare and maintain regular giving and prospect reports and a monthly dashboard for parent giving.
  • Maintain oversight, training, and updates of our parent volunteer portal for the Associate Director.
  • Provide support for events, including event communications, attendance tracking, data management, as well as support for planning and administrative tasks such as attendance lists and nametags.
  • Prepare solicitation letters and emails and periodic stewardship communications and coordinating data files with Communications and outside vendors as needed.
  • In collaboration with the Associate Director, review real-time results to assess effectiveness of marketing strategies and tactics.
  • Coordinate and collaborate on projects, reports, communications, and events with various teams/functions across the Office of Academy Resources (OAR).
  • Prepare and submit travel expense reports and assist with data entry.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

  • Requires strong computer skills, including thorough knowledge of Excel, Microsoft Word, and additional familiarity with Powerpoint, and event management and marketing platforms.
  • Experience in database management, preferably in Raiser’s Edge and/or Agilon, and comfortable with data segmentation.
  • Events management experience.
  • Strong writing and editing skills with a keen attention to detail.
  • Highly organized with facility for scheduling, managing segmented communications, prioritizing and coordinating multiple projects in a fast-paced dynamic environment.
  • Being a positive team player, collaborating and partnering with colleagues in OAR, and throughout the campus, and flexible to many demands and needs of the office.
  • Respect and care for the confidential nature of the work.

DIRECTOR OF OPERATIONS, PLANNING , AND ANALYTICS

Reporting to the Secretary of the Academy, the Director of Operations, Planning, and Analytics will serve as Phillips Academy’s senior leader for advancement data and information strategy. In addition to overseeing the departments of information services, prospect development, and analytics, the Director will anticipate data and information needs of the Office of Academy Resources. He/she/they will lead process re-design, annual planning, budgeting, and forecasting efforts as well as ensure a high degree of proficiency in using data tools across the division.

The Director leads a department comprising three units (Information Resources, Prospect Development, and Analytics) totaling 12 professional and administrative staff members and collaborates with colleagues across the Office of Academy Resources and Phillips Academy to achieve results.

The Director of Operations, Planning, and Analytics will have the following responsibilities:

  • Lead information strategy and process re-design for the Office of Academy Resources;
  • Serve as a member of the Office for Academy Resources (OAR) senior leadership, share responsibility for Phillips Academy’s advancement success through industry-leading communications, development, and engagement activities;
  • Oversee and lead the Information Services unit, ensuring timely and accurate gift entry; improve reporting, maintenance of accurate constituent records, and successful exploitation of advancement information systems;
  • Oversee and lead the Prospect Development unit, moving to a dynamic prospect development model that incorporates predictive analytics to ensure the most successful prospect engagement strategies;
  • Oversee and lead the Analytics unit, leading to a much greater use of information-rich goal-setting, performance monitoring (dashboards and reporting), and tactical adjustments across OAR;
  • In partnership with colleagues in OAR and across the Academy, lead OAR’s technology planning as needs and new opportunities evolve;
  • Conduct all efforts fully aligned with Academy values that place a primary emphasis on non-discrimination, equity, and inclusion for all faculty, staff, students, and outside constituents and in a fiscally responsible manner;
  • Serve as a thought partner and resource to colleagues across the Academy to leverage data; these colleagues include Admissions, Student Services, Finance, Information Technology and others.
  • Occasional night and weekend work may be required, both on campus and off, including rare travel out of state.

View the full job description. Kindly send nominations or expressions of interest to:

Lisa Byala
Principal
ByalaSearch LLC
padoag@byalasearch.com
T: (212) 547–9536
www.byalasearch.com

Major Gift Officer

Phillips Academy seeks candidates for the role of Major Gifts Officer (MGO.) The MGO will manage a portfolio of alumni and parent leadership gift prospects ($100,000+).

Reporting to the Director of Major Gifts, and working collaboratively and strategically with colleagues in the Office of Academy Resources, faculty, senior leadership of the Academy and volunteers, the MGO will secure resources essential to maintaining Andover’s place at the forefront of private secondary education.

Minimum Job Qualifications:

Bachelor’s degree required. Minimum 5-7 years of successful fundraising experience, in development or academic advancement fields. Minimum of 3-5 years’ experience identifying, cultivating, and soliciting major gifts is highly desired. Ideal candidate will have excellent written and oral communication skills. Knowledge of fundraising databases and Microsoft Office. Strong organizational skills; attention to detail; ability to work independently with minimum supervision. Demonstrated ability to prioritize tasks and meet deadlines. Excellent interpersonal skills and commitment to being a member of the OAR team. Travel throughout the United States is required. Full background check required.

Office of Physical Plant

Manager of Grounds

The Manager of Grounds provides short and long range perspectives for planning and implementation of Academy goals; oversees a team of 11 groundskeepers; manages a fleet of 30-plus vehicles; manages turf, trees, athletic fields, and elm trees; facilitates communications with the Office of Physical Plant and other campus departments; works in close collaboration with Academy representatives regarding sustainability efforts and directs daily operations and services to maintain a historic campus. Additional responsibilities include management of an annual budget in excess of $1 million.

This position establishes standards and priorities for campus maintenance programs; works with architects, consultants, Trustees, and faculty committees on long-range campus planning; manages capital program for landscape improvement, tree plantings, athletic facilities, and general campus site improvements. Qualifications include a bachelor’s degree in Landscape Architecture; five years of landscape design experience; training in horticulture, turf management, and landscape project management; 7–10 years’ management experience with demonstrated professional growth; excellent writing and communication skills; and strong computer proficiency. This position is an ‘on-call’ position on a rotating basis. When emergencies and/or extreme weather conditions occur, the functions of this job may be deemed essential and the employee must report to work and/or remain on duty. Full background check required.

If interested, please submit a resume and cover letter to hr@andover.edu.

Review of applications to begin immediately. This position will remain open until filled.

Phillips Academy is an equal opportunity employer.

Night Custodian

Phillips Academy seeks a full-time night custodian to clean and maintain Academy buildings. Valid driver’s license, personal vehicle for on-campus transportation and full background check required. Full-time position, Monday through Friday, 3:30 p.m. to 11:30 p.m. with “on-call” status and overtime as required. Prior floor care and cleaning experience preferred. When emergencies and/or extreme weather conditions occur, the functions of this job may be deemed essential and employee must report to work and/or remain on duty during their regularly scheduled work hours or the work hours designated by their supervisor. Supervisor will inform the employee when the functions are essential.

If interested, please send a resume to hr@andover.edu. Review of resumes will begin immediately and the position will remain open until filled.

Phillips Academy is pleased to offer a comprehensive benefits package to both full-time (.75 FTE to 1.0 FTE) and part-time (.50 FTE to .74 FTE) employees which include group medical/dental, generous employer contributions to HSA/HRA for eligible employees, 403(b) plan, vacation/personal and illness bank paid time off as well as many other benefits.

Phillips Academy is an equal opportunity employer.

Athletic Custodian

Phillips Academy seeks a full-time Custodian for the Office of the Physical Plant. The custodian will report to the Senior Manager for Operations and Maintenance and will clean and maintain athletic facilities using proper chemicals and equipment. Candidate must be able to, as part of a team, assist with event set ups which will include moving large racks of flooring weighing in excess of 1000 pounds. Candidate must have the ability to read Safety Data Sheets and effectively communicate with management and other members of the community. Weekend shift work and overtime work is required. When emergencies and/or extreme weather conditions occur, the functions of this job may be deemed essential and employee must report to work and/or remain on duty during their regularly scheduled work hours or the work hours designated by their supervisor. Supervisor will inform the employee when the functions are essential.

Valid driver’s license and background check required. Please send a resume by March 18, 2019 to hr@andover.edu

Phillips Academy is pleased to offer a comprehensive benefits package to both full-time (.75 FTE to 1.0 FTE) and part-time (.50 FTE to .74 FTE) employees which include group medical/dental, generous employer contributions to HSA/HRA for eligible employees, 403(b) plan, vacation/personal and illness bank paid time off as well as many other benefits.

Phillips Academy is an equal opportunity employer.

Oliver Wendell Holmes Library

Part-time Evening Proctor

The Oliver Wendell Holmes Library at Phillips Academy seeks a part-time evening proctor. Primary proctor responsibilities include maintaining a safe environment and an atmosphere conducive to study. Additional responsibilities include miscellaneous library functions. Excellent customer services skills, the ability to work effectively with adolescents and the ability to stand/walk for long periods of time are essential. Some library experienced preferred.

During academic term, the commitment for this position is three nights per week, Monday, Tuesday, and Thursday with scheduled shifts generally between the hours of 6:00PM-9:30PM. Ideal candidates will have some flexibility with schedule. Full background check required.

Applications to be reviewed as received. If interested, please apply by January 11, 2019 at http://www.andover.edu/employm...

Phillips Academy is an equal opportunity employer.


Public Safety

Crossing Guard

Part-time, 2018-2019 Academic Year Position

Reporting to the Director of Campus Safety, the crossing guard will control pedestrian traffic during early morning classes four days a week from 7:30 a.m. to 9:00 a.m. during the academic year. The ideal candidate will be someone who has experience working with adolescents and who is comfortable directing students and traffic. Competitive pay. Full background check required.

If interested, please send resume to hr@andover.edu. Review of resumes to begin immediately and position will remain open until filled.

Phillips Academy is an equal opportunity employer.


Rebecca M. Sykes Wellness Center

Medical Assistant/Certified Nursing Assistant

The Rebecca M. Sykes Wellness Center at Phillips Academy seeks a Medical Assistant/Certified Nursing Assistant. The Medical Assistant/Certified Nursing Assistant will provide support to RNs and Advanced Practice Clinicians via the following: Patient reception, vital signs, assistance with ADLs, assistance with meals and maintenance of kitchen, change and inventory beds/linens, assist with medical supplies inventory, maintaining the laboratory services, cleaning and stocking of patient rooms and exam rooms, occasional driving patients to appointments or accompanying students receiving care off site. Additional duties may be assigned.

Certified Nursing Assistant or Medical Assistant certification required. Prefer experience with information systems (electronic medical record systems, MSOffice products, etc.).

The shifts are every Saturday and Sunday from 10:00am – 5:30pm. This is a part-time, non-benefits eligible position with the exception of those benefits required by law. Candidate must have a high school diploma; evidence of completion of Medical Assistant program, Certified Nursing Assistant certification; current driver’s license with immaculate driving record and proof of insurance.

If another employee is using the Wellness Center vehicle, use of personal vehicle to transport meals and supplies may be necessary. DMV and full background check required. Knowledge of proper food service preparation, dietary concepts, basic nutrition, principles of sanitation, and limited cooking skills. Resumes to be reviewed immediately. This position will remain open until filled. If interested, please complete an online application and include a resume.

Rebecca M. Sykes Wellness Center

Registered Nurse: Evening and Weekend Shift

The Rebecca M. Sykes Wellness Center at Phillips Academy seeks a registered nurse for evening and weekend shifts. This is an academic year plus Summer Session position, 3 evenings per week, 3:30pm-11:30pm, Monday, Wednesday and Thursday as well as 1 Saturday/Sunday commitment per month 7am-4pm. This is a part-time, benefits eligible, .58 FTE position. Responsibilities include independent health assessment, nursing care and management of students seen in the Rebecca M. Sykes Wellness Center, both on an urgent care basis and for those students staying in our extended care facility. Other potential responsibilities include chart review and ongoing clinical projects. Candidates must have strong assessment skills, be comfortable working independently, be able to manage a fluctuating census, and enjoy working with the adolescent population. Strong communication, organizational and time management skills are imperative. Computer skills are required and experience with electronic medical records is strongly preferred. The ideal candidate is a professional looking for a positive work environment and works collaboratively as part of a team. Requirements: A Massachusetts RN license, with a Bachelor’s Degree or higher level of education preferred. Current CPR/AED certification is required. Five to seven years of experience in adolescent medicine, school health, ambulatory care and/or urgent care/ER experience is required. Full background check required.

If interested, please apply online. Please include both a cover letter and resume. Review of resumes to begin immediately. This position will remain open until filled.

Phillips Academy is an equal opportunity employer.

Nurse Practitioner/Physician Assistant

Phillips Academy seeks a certified nurse practitioner or physician assistant for overnight and weekend shifts at the Rebecca M. Sykes Wellness Center. This is an academic year plus Summer Session position. This position has a commitment of 3 days per week with the following rotating schedule: week 1 Tuesday, Wednesday & Thursday and week 2 Sunday, Friday & Saturday. Daily hours are Sunday through Thursday 10pm-7:15am and Friday and Saturday 10pm-8:15am. Occasional meetings will be required outside of these hours for professional development and staff meetings. This is a part-time, .58 FTE benefits-eligible position.

Applicants must be a graduate of Accredited Adult, Family, or Pediatric Nurse Practitioner or Physician Assistant Program; hold current certification as ANP, FNP, PNP, or PA-C with licensure to practice in Massachusetts; hold current prescriptive privileges in Massachusetts; and hold a DEA license. Experience in pediatrics/adolescent medicine, urgent care, orthopedics, mental health, and reproductive health care preferred. Must feel comfortable using electronic health records for documentation. The successful candidate will maintain a strong commitment to wellness and quality health care for the students of Phillips Academy, with an emphasis on evidence-based approaches to care delivery and patient education. The ideal candidate is a professional looking for a positive work environment and works collaboratively as part of a team.

Key responsibilities, under the supervision of the Medical Director, include:

  • provide high-quality clinical care to students seen at the Rebecca M. Sykes Wellness Center for urgent care and observation/extended care visits;
  • independently perform clinical/diagnostic assessments, provide care, and formulate treatment plans (including prescribing medications, ordering diagnostic tests, and referral to specialists, as needed) for students presenting to the wellness center for acute and chronic health care needs in accordance with best practice guidelines;
  • provide reproductive health care and education for students, including access to contraception;
  • maintain collaborative relationship with wellness team including nurses, nurse practitioners, physician assistants, counselors, athletic trainers, physicians, and outside consultants;
  • promote preventative medical care and health awareness/education through individual and group interactions with students, families, and the community.

Full background check required.

If interested, please apply at http://www.andover.edu/employmentopportunities

Phillips Academy is an equal opportunity employer.

Wellness Center Program Assistant

Phillips Academy seeks candidates for the role of the Wellness Center Program Assistant in the Rebecca M. Sykes Wellness Center. Under the general direction of the Administrative Director, the Program Assistant will support the Medical Director and Director of Psychological Services, which includes the management of the Directors’ schedules and phone correspondence as well as assists with the coordination of logistics for wellness programming and student care provided by the medical and psychological services team members.

The ideal candidate will manage Directors’ fluid schedules and provide detailed information for each meeting/event as needed. Manage phone correspondence and determine appropriate follow-up for Directors. Draft letters, e-mails, faxes, publicity materials, presentations, online content and other documents as needed for student care needs and wellness programming. Coordinate the logistics of Wellness Center-wide events including staff meetings, medical staff events, conference calls, and student forums, and prepare minutes as appropriate. Schedule and coordinate counseling appointments for students, and obtain general information from students and assist with form completion. Coordinate and organize community spaces within the wellness center. Support Directors’ wellness programming and health promotion efforts. Assist wellness team in preparation for teaching and presenting in various contexts, including student leadership, faculty/staff training, conferences, and classrooms. Assist with the administrative support of student clubs affiliated with the wellness center.
 Assist with logistics of the hiring process of Wellness Center personnel. Brainstorm, collaborate, and post prepared social media pieces. Coordinate graduate student placement and internship search process, including ongoing communication with training sites, cataloguing and responding to applicants, and organizing correspondence between sites for trainees. Maintain a database of wellness programming and health promotion contacts on behalf of Directors and organization. Coverage of front desk as needed. Collaborate with staff regarding daily operations, special event planning, reporting, etc.

Qualification requirements & preferred experience:

Bachelor’s degree preferred. Minimum of three years of progressively responsible administrative work experience in a medical office or health/wellness setting. Knowledge of health-related terminology. Experience working with teenagers in a confidential setting, such as a counseling center or medical office or school-based health center. Ability to prioritize tasks and to perform detail-oriented work with a high-level of accuracy and efficiency. Excellent technology skills required.

This position is full time, 40 hours per week, primarily 8:30am-5:00pm Monday through Friday (when school is in session; vacation and adjusted hours during breaks); some weekend/evening hours will be necessary (inclusive in the 40 hour work week). Full background check required.


Theater and Dance

Temporary Part-time Administrative Assistant

Phillips Academy seeks a temporary administrative assistant to support the Department of Theatre and Dance. The assistant will oversee the box office (selling and distributing tickets) and publicity for the department; create press releases from a template, edit and print posters and programs for shows; perform general office work (answer phones, oversee foot traffic), and possibly process expense reports; some weekend work required. The qualified candidate will be able to handle a busy work environment and will enjoy working with adolescents. Must be proficient with Microsoft Word and Excel and have strong writing and organizational skills. Photoshop experience is strongly preferred. Three to four hours a day required, hours are flexible with the exception of show dates. Expected dates are April 22nd to the end of May or early June. Please send cover letter and resume to hr@andover.edu by Wednesday, March 20th.