Administrator and Staff Positions

Please visit our application portal to view all open positions. If you are interested in multiple positions, please apply separately for each. Human Resources will acknowledge receipt of resumes through email and will contact qualified applicants directly.

Full background checks are required for all positions including fingerprinting, as required by MA State Law. Phillips Academy is an equal opportunity employer.



 

Athletics

Squash Coaches

Phillips Academy seeks two qualified candidates for the position of Squash Coach. Responsibilities include developing individual skills, teamwork and sportsmanship among student athletes. Experience playing and coaching Sqaush as well as experience working with high school age students required.  Full background check required. Commitment is approximately 10-18 hours per week, subject to travel and game schedules. Please send to hr@andover.edu

Assistant Track Coaches

Phillips Academy seeks qualified candidates to assist coaching track for the winter and spring terms.  Must have experience coaching hurdlers.                        

Responsibilities include developing individual skills, teamwork and sportsmanship among student athletes.  Experience playing and/or coaching specific sport as well as experience working with high school age students required.  Full background check required.  Commitment is approximately 10-18 hours per week, depending upon sport, subject to travel and game schedules.  Eligible for benefits as required by law.  Please apply at: http://www.andover.edu/employmentopportunities  

Phillips Academy is and Equal Opportunity Employer    

Department of Theatre & Dance

Dance Accompanist

The Phillips Academy Department of Theatre & Dance is seeking an experienced pianist to accompany their afternoon ballet classes through mid-November with the possibility of the working continuing through February. The class schedule for the fall is roughly 3-5:30 p.m. Monday and Friday and 4:30-5:30 p.m. Tuesday and Thursday. This is an hourly position and more than one person could fill this role. This is a non-benefits eligible position with the exception of those required by law. Full background check required. Review of resumes will begin immediately.

Ice Rink

Snack Bar Attendant

Phillips Academy has an immediate opening for a part-time Snack Bar Attendant at the ice rinks. Responsibilities include handling and serving food and beverages, operating a cash register, as well as stocking and maintaining the cleanliness and safety of the snack bar. Evenings and weekends required. Full background check required. Review of resumes to begin immediately. This position will remain open until filled.

Temporary Rink Operator

Phillips Academy has an immediate opening for a temporary full-time Rink Operator. This position is available through March 10, 2018 and the schedule is nights and weekends. Responsibilities include the operation of an electric ice resurfacer and the performance of other maintenance and janitorial duties. Additional duties as pro shop attendant, skate sharpening, hockey instructor, etc. Physical ability to perform all job functions and work in cold environment required. Eligible for benefits as required by law. Full background check required.

Oliver Wendell Holmes Library

Makerspace Coordinator, Temporary

Phillips Academy seeks a temporary Makerspace Coordinator to provide operations and logistics support for the library makerspace learning community. The successful candidate will plan and develop makerspace programming. They will support curricular projects from a wide range of disciplines as well as support makerspace partnerships among campus user community. As part of the library team the position usually covers between 5-10 hours on the library circulation desk. The Ideal candidate would also be able to meet with a limited number of faculty well in advance of the start date to learn lesson modules in order to provide support from day one.

Essential Duties & Responsibilities:

  • Support faculty regarding makerspace-related course activities.
  • Maintain library makerspace equipment, materials inventory.
  • Counsel makerspace users regarding best practices.
  • Ensure compliance with safety, rules/policy guidelines.
  • Provide multi-format equipment and use instruction.
  • Process user requests for 3D printing, sign printing, etc.
  • Advise library director regarding makerspace issues, needs, continuous improvement.
  • Perform other duties as assigned.
  • Perform all duties and maintains all standards in accordance with college policies, procedures and Core Values.

Knowledge, Skills & Abilities:

  • Knowledge of 3D printing and 3D scanning (We have Form Labs and Makerbots)
  • Knowledge of Laser Cutting (We have a Universal)
  • Knowledge of Raspberry Pi or Arduino (a plus)
  • Knowledge of design software (Illustrator, Solidworks, Fusion, AutoCad or other Rhino a plus)
  • Ability to provide individual/small group instruction
  • Ability to offer advice to and work closely with young inventors
  • Ability to answer any questions related to printer/scanner problems
  • Able to adapt quickly and solve problems
  • Ability to determine cause of software problems and resolve or refer for maintenance and repair
  • Ability to work both independently and as part of a team

This is a temporary position to stat on January 3, 2018 with an end date of early April, 2018. This is a non-benefits eligible position with the exception of benefits required by law.

Office of Academy Resources

Associate Director, Annual Giving

The Associate Director, under the supervision of the Director of Annual Giving, is charged with managing one of Andover’s milestone reunion campaigns as well as supervising and leading two professional staff and an Administrative Assistant. In partnership with the Director of Annual Giving this position will have oversight of Annual Giving volunteer management for 30th reunion activity and beyond. This position is focused on volunteer management, reunion based fundraising and will be an integral partner with others across Annual Giving and the Development team, especially focused on effective volunteer management strategies. Bachelor’s degree, Master’s degree preferred. A minimum of 7 years professional experience working in a fast-paced setting. Experience in nonprofit /education fundraising preferred, specifically volunteer management related. Preference will be given towards candidates that have prior management experience or desire to gain management experience. Personal solicitation experience required, preferably at the 5 figure level. Work during nights and weekends is expected in order to successfully manage reunion volunteers and prospects. Excellent attention to detail, communication and organizational skills, as well as proficient computer and database skills. Self-motivation with the ability to prioritize, take initiative and work independently with minimal supervision is critical. Public speaking skills desired and prior management experience or strong desire to manage and develop staff. Proficiency in excel, access, word and other computer programs, with particular attention paid to volunteer management software and relational databases.

Ability to collaborate with immediate team and OAR colleagues. Delegate and manage multiple time-sensitive tasks with little supervision.  Respect the confidential nature of the work. Keen attention to detail in writing and database management. Commitment and ability to articulate the mission of Phillips Academy. 

Ability to build and maintain a positive work environment by collaborating and partnering with colleagues in Annual Giving, OAR, and throughout the campus. Supervises 2 professional staff and 1 administrative staff. Occasional evening and weekend work may be required to meet deadlines as well as to collaborate with OAR colleagues to serve our campus alumni, and parent constituencies.

Director of Donor Relations

The Director of Donor Relations leads all aspects of Phillips Academy’s comprehensive donor relations effort, including designing, implementing, and directing a stewardship program that ensures the highest level of donor recognition and satisfaction of gifts from alumni, parents and friends. The Director leads a department comprising two staff members and collaborates with colleagues across the Office of Academy Resources to achieve results.

The Director will: oversee, re-imagine, and execute a comprehensive donor stewardship program; ensure that all donor acknowledgment and stewardship communications are of the highest level of quality; conceive and manage recognition events such as dinners and receptions bringing together donors and beneficiaries, facility ground-breakings, and dedications; design and manage annual stewardship reporting projects; develop tailored recognition initiatives to match the impact of gifts from Andover’s most generous donors; participate in the formulation of effective policies that govern gift acceptance, documentation, and recording; support and collaborate closely with the Head of School’s Office in fulfillment of the above activities; and conduct all efforts in a fiscally responsible manner.

Bachelor’s degree required. Excellent written and verbal communication and interpersonal skills, the ability to take initiative and collaborate with others, and an understanding of private education is required. Proficiency with common business productivity and analysis tools as well as the design and presentation of both qualitative and quantitative reports.

5-7 years’ experience in stewardship, or related demonstrated success in communications, is required. Must demonstrate experience or aptitude to succeed through team leadership and personal action in three key areas:  re-imagining and implementing a comprehensive donor relations program; ensuring that Phillips Academy’s written donor communications are at the very highest level of quality; and developing unique and creative stewardship approaches that bring meaning to the gifts of highest-level philanthropists, including objects and experiences that reflect their unique impact upon the Academy community.

The successful candidate will be a strategic thinker, creative and polished writer, and innovative designer of recognition programs with the ability to execute at both the individual and large-scale levels within a sophisticated donor community.  He/she will match leading-edge best practices in donor communications with an appreciation of the traditions that are the legacy of decades of Andover donors and volunteers.

Night and weekend work is required for events and donor engagements, both on campus and off, including occasional travel out of state.

Major Gift Officer

Phillips Academy seeks candidates for the role of Major Gifts Officer (MGO.) The MGO will manage a portfolio of alumni and parent leadership gift prospects ($100,000+). Reporting to the Director of Major Gifts, and working collaboratively and strategically with colleagues in the Office of Academy Resources, faculty, senior leadership of the Academy and volunteers, the MGO will secure resources essential to maintaining Andover’s place at the forefront of private secondary education. Minimum Job Qualifications: Bachelor’s degree required. Minimum 5-7 years of successful fundraising experience, in development or academic advancement fields. Minimum of 3-5 years’ experience identifying, cultivating, and soliciting major gifts is highly desired. Ideal candidate will have excellent written and oral communication skills. Knowledge of fundraising databases and Microsoft Office. Strong organizational skills; attention to detail; ability to work independently with minimum supervision. Demonstrated ability to prioritize tasks and meet deadlines. Excellent interpersonal skills and commitment to being a member of the OAR team. This position is based in Andover, MA with regular travel required in New York and throughout New England.

Office of Physical Plant

Day Custodian 

Phillips Academy seeks a full time custodian for the 8:00am to 4:30pm shift in the Office of the Physical Plant.  The custodian will report to the Day Custodial Group Leader and will clean and maintain dormitories and other Academy buildings using proper chemicals and equipment.  Candidate must have the ability to read Safety Data sheets (SDS) and effectively communicate with management and other members of the community to effectively perform essential functions of the job.  Candidate must have a personal vehicle for on campus transportation.  Overtime is required. When emergencies and/or extreme weather conditions occur, the functions of this job may be deemed essential and the employee must report to work and/or remain on duty during their regularly scheduled work hours or the work hours designated by their supervisor.  Supervisor will inform the employee when the functions are essential.

Valid driver’s license and background check required. Use of personal vehicle is also required. Please send resumes by Friday, November 17, 2017 to hr@andover.edu.

Pipefitter

The Office of Physical Plant at Phillips Academy seeks a full time Journeyman Pipefitter, licensed in the state of Massachusetts for Power, Heating, & Cooling Piping (PJ-01). Under general supervision, the Pipefitter will perform maintenance and service repairs on steam piping, steam traps, radiators, PRV, boilers, and other mechanical systems, located in buildings, in underground vaults, and confined spaces. This position requires proficiency in medium and low pressure steam system installation, operation, and maintenance, mechanical equipment controls, and a working knowledge of all trades that make up mechanical and plumbing systems. The nature of this position is reactionary and responds to the requests of the campus community. Applicants must have strong analytical and troubleshooting skills, computer skills, and experience in reading construction documents, shop drawings, layout work and material lists. Physical ability to perform all job functions as required in a facilities setting on a boarding high school campus. Overtime required as necessary. When emergencies and/or extreme weather conditions occur, the functions of this position may be deemed essential, and employees must report to work and/or remain on duty during their regularly scheduled work hours or the work hours designated by their supervisors. Must have and use personal vehicle while performing job duties.

Please send a resume by November 17, 2017, to hr@andover.edu.

Rebecca M. Sykes Wellness Center

Associate Medical Director

This is a part-time, 12 month appointment (.50 FTE).  Hours are primarily Friday- Monday during the academic year, full-time coverage during the 5 week summer session, and occasional coverage for the Medical Director with advance notice. Eligible for prorated benefits in addition to those required by law.  This is a non-housed position.

The Associate Medical Director works with the Medical Director to provide for and oversee the comprehensive health and wellness needs of the Phillips Academy student population. The Associate Medical Director ensures comprehensive care and maintains physician weekend call coverage when school is in session and the Wellness Center is open to perform clinical services. When the Medical Director is off-site for conferences, vacations, or illness, the Associate Medical Director supervises and oversees the activities of the medical, nursing, support and auxiliary staffs. 

Essential Duties and Responsibilities:  

  • Scheduled hours for student appointments from 8 a.m. - 12:30 p.m., and available for phone and/or in-person consultation outside of those hours, on Saturdays and Sundays during the academic year; 
  • Clinical follow-up with student visits/deans and directors across campus/wellness center team on Monday from 8 a.m. - 12:30 p.m. during the academic year; 
  • Remain available to the Wellness Center clinical and administrative support team as scheduled during weekends and when covering for the Medical Director; 
  • Full-time during the 5 week summer session.

Education and/or Experience: M.D. or D.O. with experience in adolescent medicine, pediatrics, or family medicine. Board certification or board eligible in pediatrics, family medicine, internal medicine-pediatrics. Experience in a residential school setting beneficial.

Driver/Medical Advocate

The Rebecca M. Sykes Wellness Center is in need of per diem drivers to transport students to medical appointments. Applicants would ideally also be willing to serve in the capacity of Medical Advocate. Experience, ease and positive history interacting with adolescent/young adult population is necessary. Must have excellent driving record. DMV, CORI/SORI and fingerprinting background check required. Must be able to communicate and relate well with adolescent/young adult students, their families, and Phillips Academy faculty and staff. The ability to be an advocate and supportive adult for students in emergent and/or specialty medical situations is essential. Experience navigating the health care system is required. Knowledge of Boston highways and main streets is essential, as well as knowledge of the greater Merrimack Valley area. Review of resumes to begin immediately.

Nurse Practitioner/Physician Assistant

Phillips Academy seeks a certified nurse practitioner or physician assistant for overnight and weekend shifts in a staffing expansion at the Rebecca M. Sykes Wellness Center. This is an academic year temporary position with an opportunity to apply for a continuing position. There is flexibility in the number of shifts worked per week in this temporary role, with preference given to applicants seeking a full-time position. Applicant must be a graduate of Accredited Adult, Family, or Pediatric Nurse Practitioner or Physician Assistant Program; hold current certification as ANP, FNP, PNP, or PA-C with licensure to practice in Massachusetts; hold current prescriptive privileges in Massachusetts; and hold a DEA license. Experience in pediatrics/adolescent medicine, urgent care, orthopedics, mental health, and reproductive health care preferred. Must feel comfortable using electronic health records for documentation. The successful candidate will maintain a strong commitment to wellness and quality health care for the students of Phillips Academy, with an emphasis on evidence-based approaches to care delivery and patient education.

Key responsibilities, under the supervision of the Medical Director, include:

  • provide high-quality clinical care to students seen at the Rebecca M. Sykes Wellness Center for urgent care and observation/extended care visits;
  • independently perform clinical/diagnostic assessments, provide care, and formulate treatment plans (including prescribing medications, ordering diagnostic tests, and referral to specialists, as needed) for students presenting to the wellness center for acute and chronic health care needs in accordance with best practice guidelines;
  • provide reproductive health care and education for students, including access to contraception;
  • maintain collaborative relationship with wellness team including nurses, nurse practitioners, physician assistants, counselors, athletic trainers, physicians, and outside consultants;
  • promote preventative medical care and health awareness/education through individual and group interactions with students, families, and the community.

Registered Nurse: Weekend and Night Shifts

Phillips Academy seeks a registered nurse for overnight and weekend shifts in a staffing expansion at the Rebecca M. Sykes Wellness Center. This is a 2017-2018 academic year position with an opportunity to apply for a continuing position. There is flexibility in the number of shifts worked per week in this role, with preference given to applicants seeking a full-time position. Responsibilities include independent health assessment, nursing care and management of students seen in the Rebecca M. Sykes Wellness Center, both on an urgent care basis and for those students staying in our extended care facility. Other potential responsibilities include chart review and ongoing clinical projects. Candidates must have strong assessment skills, be comfortable working independently, be able to manage a fluctuating census, and enjoy working with the adolescent population. Strong communication, organizational and time management skills are imperative. Computer skills are required and experience with electronic medical records is strongly preferred.

Requirements: A Massachusetts RN license, with a Bachelor’s Degree or higher level of education preferred. Current CPR/AED certification is required. 5+ years of experience in adolescent medicine, school health, ambulatory care and/or urgent care/ER experience is preferred.