Administrator and Staff Positions

Please visit our application portal to view all open positions. If you are interested in multiple positions, please apply separately for each. Human Resources will acknowledge receipt of resumes through email and will contact qualified applicants directly.

Full background checks are required for all positions including fingerprinting, as required by MA State Law. Phillips Academy is an equal opportunity employer.

Addison Gallery of American Art

Head of Education

The Addison Gallery of American Art seeks an experienced, creative, and collaborative Head of Education to provide leadership, strategy, and direction for the Addison Gallery’s Education department. Under the supervision of the director of the museum, this position promotes the Addison’s collection as an important resource for learning across the many disciplines taught at Phillips Academy and in the K–12 schools of the region; develops partnerships with Phillips Academy and public school faculties, afterschool programs, and campus and community organizations; advocates for visual literacy and other sensory experiences as vital forms of learning in the arts; and organizes and participates in projects and programs related to the museum's collection and its exhibitions including lectures, workshops, and tours for audiences of all ages.

ESSENTIAL FUNCTIONS/PRIMARY DUTIES AND RESPONSIBILITIES: 

• Provides the pedagogical and philosophical vision of education for the museum;
• Manages day-to-day department operations including budget, personnel, schedules for the department;
• Supervises a staff of two, including the Manager of Curriculum Initiatives for Phillips Academy and the Education Associate for School and Community Collaboration;
• Coordinates with the Curator of Contemporary Art to provide opportunities for interaction for the students at Phillips Academy and at K–12 schools in the region with the Edward E. Elson Artist-in-Residence;
• Prepares a broad range of public programs and proactively fosters partnerships in the community;
• Works in closely with the Curatorial department to develop to programs related to the collection and special exhibitions for Phillips Academy and the public, including, but not limited to, lectures, workshops, gallery presentations, and tours;
• Serves as an ambassador for the Addison Gallery of American Art locally, nationally, and internationally;
• Assists in related fundraising for the educational program by identifying philanthropic sources and contributing substantively to grant applications; and
• Performs additional duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: 

• Minimum of 10 years prior museum education experience with at least 2–3 years at the senior management level
• Master’s degree in art history, education, museum education, humanities, or a related field
• Knowledge of American and/or contemporary art

This is a full-time, 11-month position with a schedule of Monday through Friday 9am to 5pm, with nights and weekends as needed to oversee programs and participate in other museum activities. Activities will require driving to schools and organizations in the region.

Full background check required.

Athletics

Coaching Positions

Phillips Academy seeks qualified candidates for the following sports:

• Varsity Girls Water Polo - Spring term

Responsibilities include developing individual skills, teamwork and sportsmanship among student athletes.  Experience playing and/or coaching the corresponding sport as well as experience working with high school age students required.  Full background check required.  Commitment is approximately 10 to 18 hours per week, depending on game schedules and locations.  No benefits. Please send cover letter and resume to: hr@andover.edu

Admission Office 

Seasonal Adjunct Interviewer/Reader 

The Office of Admission and Financial Aid seeks welcoming, professional and reliable members of the Phillips Academy community to serve as part-time adjunct interviewers and application readers. 

The adjunct interviewer/reader will meet with prospective families in person from December through early February, then read applications in the month of February. The adjunct will be responsible for interviewing prospective students, answering questions from prospective parents/guardians, and writing interview reports. Training in interviewing, interview report-writing, and application-reading will be provided in an orientation session. 

Interviews are offered on a daily basis from 8:45 AM to 3:45 PM, Monday through Friday, with additional interviews on occasional Saturday mornings. The adjunct interviewer/reader’s schedule will be set in advanced based on availability but must be able to work a minimum of 10 hours per week. 

Bachelor’s Degree required.  Must have strong familiarity with the Academy in order to answer questions about the community and various programmatic offerings.  Full background check required.  If interested please complete an application online and include a cover letter and resume.

This is a seasonal, non-benefits eligible position with the exception of those benefits required by law. 

Phillips Academy is an equal opportunity employer. 

Ice Rink Operations

Snack Bar Attendant

Phillips Academy has an immediate opening for a part-time Snack Bar Attendants at the ice rinks. Responsibilities include handling and serving food and beverages, operating a cash register, as well as stocking and maintaining the cleanliness and safety of the snack bar. Evenings and weekends required. Full background check required. Review of resumes to begin immediately. This position will remain open until filled. 

Office of Academy Resources

Director of Annual Giving

Reporting to the Director of Development, the Director of Annual Giving leads Phillips Academy’s effort to raise restricted and unrestricted current use support of approximately $12 million and to grow donor participation. He/she/they will provide strategic direction to annual fundraising efforts, including increasing leadership annual donor support, growing alumni donor participation, and leading a sophisticated segmenting and marketing effort.

The Director leads a department of eight professional and administrative staff and collaborates with colleagues in Development, Alumni Engagement and Academy Communications to achieve results. 

Specific Responsibilities of the Director of Annual Giving:

• Oversee a class-and-reunion based program that solicits gifts annually through volunteers and staff;
• Lead Andover’s strategies to increase the Andover Fund, meeting and/or exceeding both unrestricted and restricted current use goals;
• Provide strategic direction to segmentation and messaging directed toward growing donor count through acquisition of new donors and retention of current donors;
• Participate in leading the development initiatives of Phillips Academy under the direction of the Director of Development and in partnership with key colleagues;
• Manage and mentor Annual Giving Team: including skill development, professional development, goal setting and collaboration;
• Provide comprehensive oversight of marketing and communications efforts to drive total annual fund support and donors, using industry best practices and analytics to drive decisions and strategy;
• Demonstrate effective front line fundraising by working a portfolio, demonstrating full understanding and implementation of the process, qualification through stewardship;
• Lead all aspects of volunteer management: creating and managing to expectations, effective communication, goal setting and efficient support;
• Produce compelling and strong communications;
• Night and weekend work is required for events and donor engagements, both on campus and off;
• Travel—including overnight travel—is required, both locally off-campus as well as out of state. 

View the full job description. Kindly send nominations or expressions of interest to:

Lisa Byala
Principal
ByalaSearch LLC
padoag@byalasearch.com
T: (212) 547–9536
www.byalasearch.com 

Office of Academy Resources

Associate Director of Analytics

Reporting to the Director of Operations, Planning and Analytics, the Associate Director of Analytics will collaborate with all business units across the Office of Academy Resources (OAR) on matters relating to data analysis, quantitative modeling and strategic reporting. The Associate Director will serve as a strategic partner and will provide analysis and reporting to enhance communications, development, and engagement initiatives. The Associate Director, with support from OAR leadership, will promote data-driven decision making throughout OAR to further development success and engagement of Andover’s constituents. The Associate Director currently supervises one person and mentor’s peers and colleagues in analytics and reporting activities. 

Qualifications:

• Bachelor’s degree
• Minimum of three year’s work experience in analytics and reporting
• Background in business process analytics, statistical analysis and modeling
• Knowledge of predictive analytics concepts
• Experience and skill with data mining methods, data modeling, and working with data warehouses
• Proven analytical and quantitative skills and an ability to use hard data and metrics to back up assumptions and develop strategies
• Proficiency with business intelligence reporting software, data visualization and output tools, and desktop productivity tools including: Advanced SQL, Tableau (or similar business intelligence tool), Microsoft Excel and other Office suite products, Crystal Reports, Advizor, Business Objects, and Agilon One database

Review the full job description.     

Apply online on before December 14, 2018

Administrative Assistant (Position 1)

The Office of Alumni Engagement at Phillips Academy is a dynamic, high energy team that connects 25,000 alumni around the world. This team seeks a highly motivated, organized, self-starter to assist with a wide range of events. 

Provide high-level administrative support to the Office of Alumni Engagement with a focus on major programs and events.

This position has four primary functions:  1) provide high-level administrative support to the director and an assistant director; 2) serve as the logistical contact for large events organized by the Office of Alumni Engagement for both engagement and development objectives; 3) provide operational support for the registration process of major campus weekends including Family Weekend, Commencement and milestone events; and 4) and support the general needs of the Alumni Engagement Team.   Other duties as assigned.

Requirements:  Requires strong computer skills, flexibility, multitasking, excellent interpersonal skills, commitment to customer service, project coordination experience, and the ability to work well with all levels of the Academy community.

Skills/Qualifications: Microsoft Office Skills (Word, Excel, Power-point); experience with fundraising software a plus; office machines experience (faxes, copiers, computers and printers); writing and editing skills, supply management, scheduling, organization, time management with an ability to prioritize, travel logistics, be a self-starter, dependable and perform at a high level of accuracy while maintaining confidentiality.  Must have a professional demeanor; highly industrious with strong work ethic and ability to be flexible in time of organizational transition.

Education/Experience:

• Bachelor's degree preferred in a related field.
• A minimum of three years' experience in a high-level administrative position, preferably in an educational environment, or related relevant experience
• Proficiency in Microsoft Word, Excel and PowerPoint. Database management experience using Razor’s Edge or Agilon experience a plus
• Excellent verbal and written communications skills
• Ability to organize and prioritize work in an ever-changing environment
• Ability to work independently with little supervision
• Excellent interpersonal skills
• Some evening and weekend work related to special events and
meetings required;
• Demonstrated interest in fundraising, alumni engagement or related fields preferred. 

Administrative Assistant (Position 2)

The Office of Alumni Engagement at Phillips Academy is a dynamic, high energy team that connects 25,000 alumni around the world. This team seeks a highly motivated, organized, self-starter to assist with a wide range of events. 

Provide high-level administrative support to the Office of Alumni Engagement with a focus on class-based volunteers and programming.

This position will has four primary functions:  1) provide high-level administrative support for the Associate Director; 2) provide operational support for the registration process of Reunion Weekend; 3) serve as the contact for Class Secretaries in their efforts to procure class notes three times a year; and 4) serve as the recipient of all class notes in order to compile the information in a formatted manner to the Class Notes editor.  Other duties as assigned.

Position Summary: 
The Administrative Assistant supports the Associate Director on programs and volunteer management that are class-affiliated. The successful candidate supports engagement efforts including Reunion Weekend and Class Secretaries support, and may support events across the organization of Academy Resources.  The administrative assistant is responsible for event logistics including invitations, RSVPs, promotion on social media, as well as program budget expenses.  The Class Secretaries support includes assisting with class lists and outreach to classmates; collecting class notes three times a year; formatting notes with a proofing of alumni names; working closely with the editor in the Communications Office; and working closely with the Class Secretaries Committee of Alumni Council.  The Alumni Engagement team is part of the Office of Academy Resources and, as such, support events across the organization.  

Requirements:  Requires strong computer skills, flexibility, multitasking, excellent interpersonal skills, commitment to customer service, project coordination experience, and the ability to work well with all levels of the Academy community.

Skills/Qualifications: Microsoft Office Skills (Word, Excel, Power-point, Publisher); experience with fundraising software a plus; office machines experience (faxes, copiers, computers and printers); writing and editing skills, supply management, scheduling, organization, time management with an ability to prioritize, travel logistics, be a self-starter, dependable and perform at a high level of accuracy while maintaining confidentiality.  Must have a professional demeanor; highly industrious with strong work ethic and ability to be flexible in time of organizational transition.

Education/Experience:

• Bachelor's degree preferred in a related field.
• A minimum of three years' experience in a high-level administrative position, preferably in an educational environment, or related relevant experience
• Proficiency in Microsoft Word, Excel and PowerPoint. Database management experience using Razor’s Edge or Agilon experience a plus
• Excellent verbal and written communications skills
• Ability to organize and prioritize work in an ever-changing environment
• Ability to work independently with little supervision
• Excellent interpersonal skills
• Some evening and weekend work related to special events and meetings required;
• Demonstrated interest in fundraising, alumni engagement or related fields preferred. 

DIRECTOR OF OPERATIONS, PLANNING , AND ANALYTICS

Reporting to the Secretary of the Academy, the Director of Operations, Planning, and Analytics will serve as Phillips Academy’s senior leader for advancement data and information strategy. In addition to overseeing the departments of information services, prospect development, and analytics, the Director will anticipate data and information needs of the Office of Academy Resources. He/she/they will lead process re-design, annual planning, budgeting, and forecasting efforts as well as ensure a high degree of proficiency in using data tools across the division.

The Director leads a department comprising three units (Information Resources, Prospect Development, and Analytics) totaling 12 professional and administrative staff members and collaborates with colleagues across the Office of Academy Resources and Phillips Academy to achieve results. 

The Director of Operations, Planning, and Analytics will have the following responsibilities:

• Lead information strategy and process re-design for the Office of Academy Resources;
• Serve as a member of the Office for Academy Resources (OAR) senior leadership, share responsibility for Phillips Academy’s advancement success through industry-leading communications, development, and engagement activities;
• Oversee and lead the Information Services unit, ensuring timely and accurate gift entry; improve reporting, maintenance of accurate constituent records, and successful exploitation of advancement information systems;
• Oversee and lead the Prospect Development unit, moving to a dynamic prospect development model that incorporates predictive analytics to ensure the most successful prospect engagement strategies;
• Oversee and lead the Analytics unit, leading to a much greater use of information-rich goal-setting, performance monitoring (dashboards and reporting), and tactical adjustments across OAR;
• In partnership with colleagues in OAR and across the Academy, lead OAR’s technology planning as needs and new opportunities evolve;
• Conduct all efforts fully aligned with Academy values that place a primary emphasis on non-discrimination, equity, and inclusion for all faculty, staff, students, and outside constituents and in a fiscally responsible manner;
• Serve as a thought partner and resource to colleagues across the Academy to leverage data; these colleagues include Admissions, Student Services, Finance, Information Technology and others.
• Occasional night and weekend work may be required, both on campus and off, including rare travel out of state. 

View the full job description. Kindly send nominations or expressions of interest to:

Lisa Byala 
Principal 
ByalaSearch LLC 
padoag@byalasearch.com
T: (212) 547–9536
www.byalasearch.com 

Major Gift Officer 

Phillips Academy seeks candidates for the role of Major Gifts Officer (MGO.) The MGO will manage a portfolio of alumni and parent leadership gift prospects ($100,000+).

Reporting to the Director of Major Gifts, and working collaboratively and strategically with colleagues in the Office of Academy Resources, faculty, senior leadership of the Academy and volunteers, the MGO will secure resources essential to maintaining Andover’s place at the forefront of private secondary education. 

Minimum Job Qualifications:

Bachelor’s degree required.  Minimum 5-7 years of successful fundraising experience, in development or academic advancement fields. Minimum of 3-5 years’ experience identifying, cultivating, and soliciting major gifts is highly desired.  Ideal candidate will have excellent written and oral communication skills. Knowledge of fundraising databases and Microsoft Office.  Strong organizational skills; attention to detail; ability to work independently with minimum supervision.  Demonstrated ability to prioritize tasks and meet deadlines. Excellent interpersonal skills and commitment to being a member of the OAR team. Travel throughout the United States is required. Full background check required. 

Office of Physical Plant 

Plumber

Phillips Academy seeks a full-time Plumber in the Office of Physical Plant.  The plumber will plan and perform preventative and corrective maintenance on facilities plumbing and heating system equipment.  The qualified candidate must possess a current Journeyman Plumbing License from Massachusetts Division of Professional Licensure – Board of Plumbers and Gas Fitters.  Possessing a Massachusetts Grade 1 Waste Water Treatment Plant License, an Oil Burner Technician Certificate, and/or a Massachusetts Journeyman Sprinkler Fitter License would be a plus for this position.  Applicants must also have strong analytical and troubleshooting skills, computer skills, and experience in reading construction documents, shop drawings, layout work and material lists.  Physical ability to perform all job functions as required in a facilities setting.  Overtime required as necessary and participation in the rotating on-call program to provide 24 hour – 7 days a week off shift coverage for emergency situations.  When emergencies and/or extreme weather conditions occur, the functions of this position may be deemed essential, and employees must report to work and/or remain on duty during their regularly scheduled work hours or the work hours designated by their supervisors.  Must have and use personal vehicle while performing job duties.  

Phillips Academy is pleased to offer a comprehensive benefits package which include group medical/dental, generous employer contributions to HSA/HRA for eligible employees, 403(b) plan, vacation/personal and illness bank paid time off as well as many other benefits. 

Full background check required.  Please send a resume by January 18, 2019, to hr@andover.edu 

Phillips Academy is an Equal Opportunity Employer

Office of Technology

Web Application Developer

The Web Application Developer is responsible for the design, development, documentation and maintenance of web applications including client and server-side components.  This position must be comfortable working within all layers of the Academy’s web-based products including SharePoint, vendor packages, and custom developed solutions.  The job includes maintenance and modification of existing web-based applications as well as new development.  The position requires knowledge of C#, .NET, HTML, CSS, JavaScript, and an understanding of relational database design, SQL, and SharePoint. 

With minimum supervision, the Web Application Developer prioritizes and allocates time to the various activities in support of the Academy’s business objectives.  

MINIMUM JOB QUALIFICATIONS: 

• 2-4 years of web applications development experience
• 2-4 years .NET development experience
• Bachelor Degree in Computer Science or equivalent
• Experience with SQL
• Experience with SharePoint development
• Experience with SharePoint Central Administration 

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: 

• Comfort within Windows
• Familiarity with Active Directory and authentication mechanisms such as ADFS
• Understanding of, and ability to query relational databases
• Experience with .NET
• Ability to write clear, consistent, simple code to use APIs and web services
• Familiarity with responsive design principles
• Strong analytical and problem solving skills
• Familiarity with Visual Studio, version control systems, and other development tools
• Ability to communicate effectively with others, both orally and in writing
• Ability to establish and maintain working relationships with other departments and vendors
• Ability to participate in multiple projects simultaneously while adhering to tight schedules
• Knowledge of Microsoft Word and Excel

Review of resumes will begin immediately. Full background check required.  

Oliver Wendell Holmes Library 

Part-time Evening Proctor 

The Oliver Wendell Holmes Library at Phillips Academy seeks a part-time evening proctor. Primary proctor responsibilities include maintaining a safe environment and an atmosphere conducive to study. Additional responsibilities include miscellaneous library functions. Excellent customer services skills, the ability to work effectively with adolescents and the ability to stand/walk for long periods of time are essential. Some library experienced preferred.

During academic term, the commitment for this position is three nights per week, Monday, Tuesday, and Thursday with scheduled shifts generally between the hours of 6:00PM-9:30PM. Ideal candidates will have some flexibility with schedule. Full background check required. 

Applications to be reviewed as received. If interested, please apply by January 11, 2019 at http://www.andover.edu/employm... 

Phillips Academy is an equal opportunity employer.

Public Safety 

Crossing Guard 

Part-time, 2018-2019 Academic Year Position  

Reporting to the Director of Campus Safety, the crossing guard will control pedestrian traffic during early morning classes four days a week from 7:30 a.m. to 9:00 a.m. during the academic year.   The ideal candidate will be someone who has experience working with adolescents and who is comfortable directing students and traffic. Competitive pay.  Full background check required.  

If interested, please send resume to hr@andover.edu.  Review of resumes to begin immediately and position will remain open until filled. 

Phillips Academy is an equal opportunity employer.  

Rebecca M. Sykes Wellness Center 

Medical Assistant/Certified Nursing Assistant

The Rebecca M. Sykes Wellness Center at Phillips Academy seeks a Medical Assistant/Certified Nursing Assistant. The Medical Assistant/Certified Nursing Assistant will provide support to RNs and Advanced Practice Clinicians via the following: Patient reception, vital signs, assistance with ADLs, assistance with meals and maintenance of kitchen, change and inventory beds/linens, assist with medical supplies inventory, maintaining the laboratory services, cleaning and stocking of patient rooms and exam rooms, occasional driving patients to appointments or accompanying students receiving care off site. Additional duties may be assigned.

Certified Nursing Assistant or Medical Assistant certification required. Prefer experience with information systems (electronic medical record systems, MSOffice products, etc.).

The shifts are every Saturday and Sunday from 10:00am – 5:30pm. This is a part-time, non-benefits eligible position with the exception of those benefits required by law. Candidate must have a high school diploma; evidence of completion of Medical Assistant program, Certified Nursing Assistant certification; current driver’s license with immaculate driving record and proof of insurance.

If another employee is using the Wellness Center vehicle, use of personal vehicle to transport meals and supplies may be necessary. DMV and full background check required. Knowledge of proper food service preparation, dietary concepts, basic nutrition, principles of sanitation, and limited cooking skills. Resumes to be reviewed immediately. This position will remain open until filled. If interested, please complete an online application and include a resume. 

Registered Nurse: Evening and Weekend Shift 

The Rebecca M. Sykes Wellness Center at Phillips Academy seeks a registered nurse for evening and weekend shifts. This is an academic year plus Summer Session position, 3 evenings per week, 3:30pm-11:30pm, Monday, Wednesday and Thursday as well as 1 Saturday/Sunday commitment per month 7am-4pm. This is a part-time, benefits eligible, .58 FTE position. Responsibilities include independent health assessment, nursing care and management of students seen in the Rebecca M. Sykes Wellness Center, both on an urgent care basis and for those students staying in our extended care facility. Other potential responsibilities include chart review and ongoing clinical projects. Candidates must have strong assessment skills, be comfortable working independently, be able to manage a fluctuating census, and enjoy working with the adolescent population. Strong communication, organizational and time management skills are imperative. Computer skills are required and experience with electronic medical records is strongly preferred. The ideal candidate is a professional looking for a positive work environment and works collaboratively as part of a team. Requirements: A Massachusetts RN license, with a Bachelor’s Degree or higher level of education preferred. Current CPR/AED certification is required. Five to seven years of experience in adolescent medicine, school health, ambulatory care and/or urgent care/ER experience is required. Full background check required. 

If interested, please apply online.   Please include both a cover letter and resume.  Review of resumes to begin immediately.  This position will remain open until filled.  

Phillips Academy is an equal opportunity employer.