Oliver Wendell Holmes Library

The Research Process--Documenting the Sources

Why documentation?

Documentation requires that you acknowledge the work of others whom you have paraphrased, summarized, or quoted in your research. Any idea or fact that is not common knowledge must be documented. There are different style guides to assist you in documentation. The two most common style guides used at Phillips Academy are: the MLA Style Guide and the Chicago Manual of Style Author-Date Citations (Documentation Two).

Citing Sources within your paper (footnotes, parenthetical citations)


Chicago Style: If you are asked to use Chicago Style Bibliographic Style, the book to consult for complete details is The Chicago Manual of Style (14th edition). Copies of this book are located on the Ready Reference Shelves near the Reference Desk - call number R 686.2 C43m. Please consult with your teacher as to which style to use. The styles are as follows:

  • Documentation One: Humanities Style    Footnotes or endnotes and bibliographies
  • Documentation Two: Author-Date Style   In-text citations and reference lists

MLA Style: If you are asked to use the Modern Language Association Bibliographic Style the book to consult is the MLA Handbook for Writers of Research Papers (5th edition). Copies of this book are located on the Ready Reference Shelves near the Reference Desk -call number R 808 M721MO 1999.

Bibliographic/Reference List Information:

Books in Print: one author

Chicago Athearn, Robert G. Union Pacific Country. Chicago: Rand McNally, 1971. (Documentation One)
Athearn, Robert G. 1971. Union pacific country. Chicago: Rand McNally. (Documentation Two)
MLA Smith, John. Union Pacific.  New York:  Simon and Schuster, 1991.

Books in Print: more than one author

Chicago Harold, Robert, and Phyllida Legg. Folk Costumes of the World. London: Blandford Press, 1999. (Documentation One)
Harold, Robert, and Phyllida Legg. 1999. Folk costumes of the world. London: Blandford Press. (Documentation Two)
MLA Jones, Robert and Linda P. Robards.  A Life of the Rail Worker.  Chicago:  Penguin, 1997.

Books in Print: editor or compilation

Chicago

Rosenblatt, Roger, ed. Consuming Desires. Washington, D.C.: Island Press, 1999.

(Documentation One)

Rosenblatt, Roger, ed. 1999. Consuming desires. Washington, D.C.: Island Press.

(Documentation Two)

MLA Doe, Jane, comp. Teaching Made Easy.  New Haven: Yale, 1998.

Article in a reference book

Chicago

"Well-known reference books are usually not listed in bibliographies. When such reference books are cited in notes, facts of publication are usually omitted, but the edition, if not the first must be specified." Chicago Manual of Style, pg. 594.

i.e. Note: Columbia Encyclopedia, 4th ed., s.v. "cold war." [sub verbo, "under the word"]

MLA

unsigned article:

"Mandarin."  The Encyclopedia Americana.  1993 ed

signed article:

Mohanty, Jitendra M.  "Indian Philosophy."  The New Encyclopedia

Britannica: Macropaedia. 15th ed. 1997.


Article from a journal:

Chicago

Banks, William. "A Secret Meeting in Boise." Midwestern Political Review 6 (1958): 26-31. (Documentation One)

Banks, Willian, 1958. A secret meeting in Boise. Midwestern Political Review 6:26-31. (Documentation Two)
MLA Goodman, Laurence. "New Discoveries in AIDS Prevention."  New York Times 27 Mar. 1998: C3.

Article from a newspaper

Chicago Newspapers are rarely listed in bibliographies for both Documentation One and Documentation Two. If the author deems necessary, it may be included in the reference list as follows:

Philadelphia Inquirer. 1990. Editorial, 30 July. (Documentation Two)

MLA

Goodman, Laurence. "New Discoveries in AIDS Prevention." New York Times 27 Mar. 1998:C3.

[C is for the section and 3 is for page number]

Article from online database (such as InfoTrac):

Chicago

Zielke,Judi. "On My Own (just for teens)." Diabetes Forecast December 2002. In InfoTrac

Expanded Academic ASAP [database online]. Cited 03 December 2002. Available

from the Oliver Wendell Holmes Library, Phillips Academy.

(adapted from the Chicago Manual)

MLA

Zielke,Judi. "On My Own (just for teens)." Diabetes Forecast December 2002.

InfoTrac Expanded Academic ASAP. Cited 03 December 2002. Oliver Wendell Holmes

Library, Andover. 03 December 2002 <http://infotrac.galegroup.com/menu>.

more examples: MLA Citation Style or Chicago Manual of Style

General rules to follow:

  • This list, alphabetized by authors' last names, should appear at the end of your essay. It provides the information necessary for a reader to locate any sources you cite in the essay.
  • Authors' names are inverted (last name first); if a work has more than one author, invert only the first author's name, follow it with a comma, then continue listing the rest of the authors.
  • The first line of each entry in your list should be flush left. Subsequent lines should be indented one-half inch. This is known as a hanging indent.
  • All references should be double-spaced.
  • Capitalize each word in the titles of articles, books, etc. This rule does not apply to articles, short prepositions, or conjunctions unless one is the first word of the title or subtitle. Underline or italicize titles of books, journals, magazines, newspapers, and films.

 

Citing Sources within your paper:

Whenever you quote, paraphrase, summarize, or otherwise refer to the work of another, you are required to cite its source, either by way of parenthetical documentation or by means of a footnote. Be consistent in the documentation style you choose. For clarity, use a signal phrase at the beginning of the quote: As Blinksworth states,
Here are some examples of citation styles:

Chicago Style*:

Parenthetical Citation:

(Documentation two)

Author-Date Style

in-text note:

(Blinksworth 1987, 125) or (Collins and Wortmaster 1953, 56)

Reference list:

Blinksworth, Roger. 1987. Converging on the evanescent. San Francisco: Threshold Publications.

(Documentation one)

Documentary-Note Style

Footnote:

1. Charles R. Simpson, SoHo: The Artist in the City  (Chicago: University of Chicago Press, 1981) 231.

Reference list:

Simpson, Charles R. SoHo: The Artist in the City. Chicago: University of

Chicago Press, 1981.

*Chicago: Parenthetical citations are given within the text of the paper. They must be accompanied by a bibliographic reference list at the end of the paper. Please consult the manual for additional examples.

MLA Style*:

Parenthetical Citation

in-text note:

(Tannen 52)

Bibliographic form:

Tannen, Deborah. You Just Don't Understand: Women and Men in Conversation.

New York: Morrow, 1990.

Bibliographic Form

Footnote:

1 Deborah Tannen, You Just Don't Understand: Women and Men in Conversation,

(New York: Morrow, 1990) 52.

Bibliographic form:

Tannen, Deborah. You Just Don't Understand: Women and Men in Conversation.

New York: Morrow, 1990.

*For additional examples please consult the MLA Handbook for Writers of Research Papers (5th edition) at the Reference Desk or in the library stacks, 808 M721.


For additional information try the following:



Return to top of page



Questions or comments? Email OWHL Web Team at
© Phillips Academy 1999
Last Update December 2002