Administrator and Staff Positions
Below is a summary of current staff and administrator employment opportunities at Phillips Academy. To apply for a position, please follow the link in the corresponding job details. If you are interested in multiple positions, please apply separately for each.
Human Resources will acknowledge receipt of resumes through email and will contact qualified applicants directly.
Full background checks are required for all positions including fingerprinting as required by MA State Law.
Administration & Finance
The Coordinator provides administrative assistance for the dean of administration and finance, the general counsel, the business office and the office of human resources. The Coordinator will support all of these administrators, including support for all activities involved with their administrative, prospect management, travel, and data needs, as required to achieve their individual and team goals.
Bachelor’s degree preferred with five years’ experience working in a fast-paced organization/professional setting as a senior executive assistant, executive administrative assistant, office manager or similar role. Experience in educational setting preferred.
Excellent attention to detail, communication and organizational skills, as well as proficient computer skills. Self-motivation with the ability to prioritize, take initiative and work independently with minimal supervision is critical. Expert in the MS Office suite including Excel, Outlook, Word, Power Point, and ability and interest in learning new software packages.
Excellent interpersonal skills with the ability to collaborate with immediate team and school wide colleagues. Delegate and manage multiple time-sensitive tasks with little supervision. Understand and respect the confidential nature of the work. Commitment and ability to articulate the mission of Phillips Academy.
Ability to build and maintain a positive work environment by collaborating and partnering with colleagues and constituencies on and off campus. This is a full-time position. Occasional evening and weekend work may be required to meet deadlines as well as to collaborate with constituencies.
Full background check required. Applicants should complete an application online and submit a cover letter and resume at http://www.andover.edu/employmentopportunities.
Review of applications will begin immediately and continue until the position is filled.
Assistant Athletic Trainer
Phillips Academy seeks a full-time, certified and licensed athletic trainer. This is a benefits eligible salaried position. The assistant athletic trainer will assist in the care and prevention of athletic injuries incurred in interscholastic, intramural and instructional programs for academy athletes with varying levels of experience. Candidate must be licensed in the state of MA and NATABOC Certified, current CPR/First Aid certification, and excellent communication and organizational skills. Prior experience working in the high school setting and master’s degree preferred. Monday-Friday and Saturday hours dependent on athletic schedule. Position to begin no later than August 25, 2017. Full background check required. Apply to http://www.andover.edu/employmentopportunities no later than July 7, 2017.
Phillips Academy seeks part-time driver to transport athletic teams to afternoon practices. Hours are 3 p.m. – 6 p.m., Monday, Tuesday, Thursday and Friday; Wednesday the hours are 2:00 p.m - 6:00 p.m. during the fall and spring academic terms (early September through mid-November and April through early June). Applicants must have an immaculate driving record, be comfortable driving in the greater Lawrence and/or greater Boston areas. DMV and full background check required. Valid CDL required. Please send a resume to firstname.lastname@example.org.
Phillips Academy is an Equal Opportunity Employer.
Office of Academy Resources
Major Gift Officer
Phillips Academy seeks candidates for the role of Major Gifts Officer (MGO.) The MGO will manage a portfolio of alumni and parent leadership gift prospects ($100,000+).
Reporting to the Director of Major Gifts, and working collaboratively and strategically with colleagues in the Office of Academy Resources, faculty, senior leadership of the Academy and volunteers, the MGO will secure resources essential to maintaining Andover’s place at the forefront of private secondary education.
Bachelor’s degree required. Minimum 5-7 years of successful fundraising experience, in development or academic advancement fields. Minimum of 3-5 years’ experience identifying, cultivating, and soliciting major gifts is highly desired. Ideal candidate will have excellent written and oral communication skills. Knowledge of fundraising databases and Microsoft Office. Strong organizational skills; attention to detail; ability to work independently with minimum supervision. Demonstrated ability to prioritize tasks and meet deadlines. Excellent interpersonal skills and commitment to being a member of the OAR team. This position is based in Andover, MA with regular travel required in New York and throughout New England. Full background check required.
If interested, please send cover letter and resume to http://www.andover.edu/employmentopportunities.
Office of Information Technology
Phillips Academy seeks a SQL Programmer/Analyst to support academic and administrative software in use throughout campus. The ideal candidate will have a minimum of five years SQL programming experience, proficiency with the Microsoft Office Suite, and strong problem solving and communication skills. Experience with K-12 or Higher Education software is preferred.
The duties of this position are fluid, and will include but not be limited to:
- Interaction with administrative office staff to problem solve, evaluate needs and options, and implement solutions.
- Create custom reports (SQL views) using vendor tools when appropriate or by writing SQL scripts.
- Create data interfaces between administrative software and outside vendors.
- Monitor daily processes.
- Provide general user support and training.
- Assist with user account maintenance and administrative software security.
- Assist with administrative software upgrades.
- Provide basic SQL database administration in conjunction with the Application Administrator and System Administrators.
Salary is commensurate with experience. Review of resumes to begin immediately. Applicants should complete an application online and submit a cover letter and resume at http://www.andover.edu/employmentopportunities.
Phillips Academy seeks a department assistant to support the work of the Physics department. The Physics Assistant will be responsible for maintaining the physics stock room and the common physics laboratory space. Duties to include setting up lab activities, ordering supplies and scheduling the common lab room. Experience with electronics preferred. This is an academic year position, 10 hours per week. While there is flexibility with days and hours, it would be likely three to four days per week. Full background check required. This is a non-benefits eligible position with the exception of those benefits required by state law. Review of resumes to begin immediately.
If interested, please apply by Friday, July 14 at http://www.andover.edu/employmentopportunities.
Rebecca M. Sykes Wellness Center
Associate Medical Director
This is a part-time, 12 month appointment (.50 FTE). Hours are primarily Friday- Monday during the academic year, full-time coverage during the 5 week summer session, and occasional coverage for the Medical Director with advance notice. Eligible for pro-rated benefits except for those required by law. This is a non-housed position.
The Associate Medical Director works with the Medical Director to provide for and oversee the comprehensive health and wellness needs of the Phillips Academy student population. The Associate Medical Director ensures comprehensive care and maintains physician weekend call coverage when school is in session and the Wellness Center is open to perform clinical services. When the Medical Director is off-site for conferences, vacations, or illness, the Associate Medical Director supervises and oversees the activities of the medical, nursing, support and auxiliary staffs.
Essential Duties and Responsibilities: Scheduled hours for student appointments from 8am-12:30pm, and available for phone and/or in-person consultation outside of those hours, on Saturdays and Sundays during the academic year; clinical follow-up with student visits/deans and directors across campus/wellness center team on Monday from 8am-12:30pm during the academic year; remain available to the Wellness Center clinical and administrative support team as scheduled during weekends and when covering for the Medical Director; full-time during the 5 week summer session.
Education and/or Experience: M.D. or D.O. with experience in adolescent medicine, pediatrics, or family medicine. Board certification or board eligible in pediatrics, family medicine, internal medicine-pediatrics. Experience in a residential school setting beneficial.
This position begins on September 1, 2017. Full background check required. If interested please apply at http://www.andover.edu/employmentopportunities. Applications received on or before August 1st
will receive first consideration, position is open until filled.
Phillips Academy is an Equal Opportunity Employer
Wellness Center Program Coordinator
Phillips Academy seeks candidates for the role of the Wellness Center Program Coordinator in the Rebecca M. Sykes Wellness Center. Under the general direction of the Administrative Director, and in close collaboration with the Medical Director and Director of Psychological Services, the Program Coordinator will assist with and coordinate the administrative duties necessary for the daily functions and student care provided by the medical and psychological services team members.
The ideal candidate will manage Directors’ fluid schedules and provide detailed information for each meeting/event as needed. Manage phone correspondence and determine appropriate follow-up for Directors. Prepare letters, e-mails, faxes, publicity materials, presentations, online content and other documents as needed for student care needs and wellness programming. Plan, organize, and implement organization-wide events including staff meetings, medical staff events, conference calls, and student forums, and prepare minutes as appropriate. Schedule and coordinate counseling appointments for students, and obtain general information from students and assist with form completion. Coordinate consulting psychiatry schedule and communicate appointment details to the Directors, students, and parents. Coordinate and organize community spaces within the wellness center. Manage refreshments/snacks in the Psychological Services Suite. Support Directors’ wellness programming and health promotion efforts. Assist wellness team in preparation for teaching and presenting in various contexts, including student leadership, faculty/staff training, conferences, and classrooms. Assist with the administrative support of student clubs affiliated with the wellness center.
Brainstorm, collaborate, and post prepared social media pieces. Coordinate graduate student placement and internship search process, including ongoing communication with training sites, cataloguing and responding to applicants, and organizing correspondence between sites for trainees. Maintain a database of wellness programming and health promotion contacts on behalf of Directors and organization. Collaborate with staff regarding daily operations, special event planning, reporting, etc.
Qualification requirements & preferred experience:
Bachelor’s degree in Health Administration, Health Promotions, Business Administration or a related field. Minimum of three years of progressively responsible administrative work experience in a medical office or healthcare setting. Knowledge of medical and psychological terminology. Experience working with teenagers in a confidential setting, such as a counseling center or medical office or school-based health center. Ability to prioritize tasks and to perform detail-oriented work with a high-level of accuracy and efficiency. Excellent technology skills required.
This position is full time (1.0 FTE), 40 hours per week, primarily 8:30am-5:00pm Monday through Friday (when school is in session; vacation and adjusted hours during breaks); some weekend/evening hours will be necessary (inclusive in the 40 hour work week). Full background check required. If interested, please apply at http://www.andover.edu/employmentopportunities.
Phillips Academy seeks to establish a contractual relationship with a consulting psychiatrist to provide on campus psychiatric care during the academic year which runs from late August to mid-June. Students will be referred to the consulting psychiatrist by the academy’s medical director and psychological counselors or the student’s personal home psychiatrist for:
- Coordination of medication management
- Initial evaluation and subsequent management
- Crisis evaluation and consultation
The expectation is that the consulting psychiatrist will be an independent contractor and will maintain his or her own practice independent of the services provided at the academy. The Consulting psychiatrist will independently bill for all services to students either to the student’s insurance company or for self-payment.
The Academy will separately pay an agreed upon fee for services to the Academy including attending weekly meetings and emergency consultation with academy personnel.
- Have and maintain license to practice psychiatry in MA; remain in good standing
- Successful background checks, including CORI/SORI and Massachusetts required fingerprinting
- Maintain own malpractice insurance with liability limits of 2million/ 6 million
- Have significant experience working with adolescents and addressing common adolescent issues.
It is expected that the Consulting Psychiatrist will:
- Meet with students on the Phillips academy campus on consistent day(s)/time(s); schedule to be determined by consulting
psychiatrist and the RMSWC
- Provide transition care during school breaks and holidays as needed
- Attend a standing weekly meeting with key members of the RMSWC medical and psychological teams
- Provide timely documentation of student encounters in the RMSWC EMR to ensure quality continuity of care
- Provide excellent, privacy compliant communication with parents
Interested parties should respond with a letter of interest to Jennifer Elliott, Dean of Students, 180 Main Street, Andover MA 01810. A CV, references, proof of licensure and malpractice insurance, as well as any additional requirements / stipulations in terms of scheduling and fee for service should also be included. A complete package should be received by Phillips Academy no later than July 26, 2017.