Administrator and Staff Positions
Below is a summary of current staff and administrator employment opportunities at Phillips Academy. To apply for a position, please follow the link in the corresponding job details. If you are interested in multiple positions, please apply separately for each.
Human Resources will acknowledge receipt of resumes through email and will contact qualified applicants directly.
Full background checks are required for all positions including fingerprinting as required by MA State Law.
Phillips Academy seeks qualified candidates for the following interscholastic positions:
Crew – spring term
Track – pole vault – winter and spring term
Responsibilities include developing individual skills, teamwork and sportsmanship among student athletes. Experience playing and/or coaching specific sport as well as experience working with high school age students required. Full background check required. Commitment is approximately 10-18 hours per week, depending upon sport, subject to travel and game schedules. No benefits. Please e-mail cover letter and resume to firstname.lastname@example.org.
Phillips Academy seeks part-time driver to transport athletic teams to afternoon practices. Hours are 3 p.m. – 6 p.m., Monday, Tuesday, Thursday and Friday; Wednesday the hours are 2:00 p.m - 6:00 p.m. during the fall and spring academic terms (early September through mid-November and April through early June). Applicants must have an immaculate driving record, be comfortable driving in the greater Lawrence and/or greater Boston areas. DMV and full background check required. Valid CDL required. Please send a resume to email@example.com.
Phillips Academy is an Equal Opportunity Employer.
With dual reporting to the Head of School and the Dean of Administration and Finance, the General Counsel provides high quality, timely, relevant, and solution-oriented legal advice to Phillips Academy.
ESSENTIAL FUNCTIONS/PRIMARY DUTIES AND RESPONSIBILITIES:
- Analyzing and advising the Senior Administrative Council(SAC), SAC members, and Head of School on developments in laws, regulations and standard of care applicable to private, independent boarding school environment;
- Advising on employment and labor law matters and supporting the offices of the dean of faculty and human resources in the legal dimensions of employment matters;
- Presenting and providing appropriate training to employees on legal matters including, but not limited to, workplace harassment.
- Advising on ERISA and benefit issues and supporting the office of human resources in the development and compliance of benefit programs;
- Responding to legal or regulatory/governmental inquires of allegations, working with external counsel as appropriate;
- Selecting and engaging outside counsel (subject to Senior Administrative Council/Trustee approval) where appropriate, assigning matters to approved counsel and supervising their work.
- Ensuring Academy compliance with recommendations made by, or assisting with requests by the Academy’s auditors;
- Negotiating, drafting, and reviewing a broad variety of contracts, MOUs, donor agreements, release and settlement agreements, vendor or services agreements and other legal instruments memorializing the diverse activities of the Academy;
- Reviewing and advising on current policies, procedures and handbooks and drafting new or amended policies and procedures;
- Advising on internal investigations, particularly in the areas of employment, student affairs, and Community Conduct Council matters; and
- Advising in the development and presentation of training and development programs and conducting training for Trustees, faculty, administrators and staff on various areas of the law affecting Phillips Academy;
- Managing the legal services budget;
- Reporting on campus legal activities to the Trustees during Board meetings each term, and more frequently as needed.
MINIMUM JOB QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
The successful applicant will be admitted to and in good standing with the Commonwealth of Massachusetts and will possess a law degree from an accredited institution plus a minimum of five to seven years of relevant experience in the active practice of employment law. Excellent written and verbal communication skills, judgment, and interpersonal skills, including the ability to work collaboratively within a diverse community, also required. Experience in higher or secondary education, private independent school sector, or the nonprofit sector is highly desirable. May be required to respond to matters outside of regular business hours (evenings and weekends).
Please send cover letter and resume to firstname.lastname@example.org. Phillips Academy is an Equal Opportunity Employer.
Institute for Recruitment of Teachers
Assistant Director and Manager of Programs
Phillips Academy Andover seeks an experienced, dynamic, and committed individual to fill the administrative position of Assistant Director and Manager of Programs for the Institute for Recruitment of Teachers (IRT). Founded in 1990, the IRT addresses the lack of diversity in the nation’s teaching faculties by recruiting outstanding students of color and other scholars committed to diversity, counseling them through the graduate school application process, and advocating for sufficient funding for advanced study.
The Assistant Director and Manager of Programs (ADMP) plays a leading role, in collaborative partnership with the Executive Director, in the creation, implementation, and management of strategic initiatives designed to enhance the IRT strategic plan in the areas of program development and assessment, summer programming and instructional design, recruitment and enrollment strategies, and consortium network and partnership development. The ADMP also assists in the hiring, training, evaluation, and oversight of over 15 IRT continuing staff, external professional student advisors as well as of IRT Summer Workshop teaching faculty. In addition, the ADMP oversees and coordinates the IRT Summer Workshop and Associate programs, including ensuring the delivery of high-quality academic programming, recruitment and selection of fellows, development of in-person and virtual advising models, execution of efficient business processes, marketing and advertising, and the development of associated print and web materials.
Other key responsibilities include recruitment travel, extensive student advising on graduate school applications as well as program degree and field selection, convene and lead staff meetings, retreats and trainings.
Preference will be given to candidates with excellent communication (written and oral) skills, five years of related admissions/advising/education administration experience in a fast-paced environment, mastery of software and technology used in the daily processes and functioning of the office (including but not limited to Microsoft Office, Canvas, Google), and a record of successfully working with diverse and underrepresented students. A critical knowledge of graduate degree research and practical programs in the fields supported by the IRT is preferred. Master’s degree required. Based on the combination of experience and education, this role may be elevated to the level of Associate Director.
This is a continuing full-time eleven-month staff position beginning on September 1 and ending on July 31 annually. Phillips Academy is committed to fostering a global, diverse, and inclusive academic community. To apply, go to: http://www.andover.edu/employmentopportunities. You will be required to upload in a single PDF a cover letter, resume, and two letters of reference. Letters should be addressed to Asabe W. Poloma, Executive Director, The Institute for Recruitment of Teachers at Phillips Academy. Full background check required. Review of applications will begin immediately and will continue until the position is filled.
Phillips Academy is an Equal Opportunity Employer.
Office of Academy Resources
Assistant Director of Prospect Development
Reporting to the Director of Prospect Development, the Assistant Director of Prospect Development is responsible for supporting the team’s efforts in identifying, researching, and rating prospective donors. This person plays a key role in the annual parent research project as well as the refinement and implementation of the relationship management process.
Prospect Development is the strategic arm of Phillips Academy’s fundraising operation, focusing on prospect pools and pipelines. The Prospect Development team collaborates with gift officers and development leaders to ensure fundraising efforts are focused on working with the right donors for the right gifts at the right time.
The job of the Assistant Director of Prospect Development includes the following roles and responsibilities:
Prospect identification and research: discovering and evaluating prospective donors, and their interests, relationships, inclination to give and philanthropic capacity to inform and support Phillips Academy’s fundraising strategies and outreach efforts.
Relationship management: managing, tracking, and reporting on Phillips Academy’s activity with its constituent and prospect pools, and making recommendations to positively influence fundraiser and campaign activity.
Data analytics: In close partnership with the analytics unit, supporting an information-driven decision culture by deriving conclusions and identifying trends through the statistical analysis of internal and external data.
Parent research: Annually researching new parents to determine capacity and possible areas of interest for support.
Additional duties as assigned may be required.
Minimum required qualifications include a Bachelor’s degree and at least two years prior development research experience. The ideal candidate will also have prospect management experience, be detail-oriented, inquisitive and self-motivated, applying a variety of research skills. A sense of humor is essential. He/she must have the ability to work independently with a minimum of supervision, exercising the ability to locate information in a variety of sources and discerning the important facts. Experience researching international constituents is desirable, but not required. The Assistant Director must maintain a high degree of professionalism, ethical sensitivity, discretion and must possess ability to maintain confidentiality.
Occasional evening and weekend work may be required in support of major events and activities.
Interested applicants can apply at http://www.andover.edu/employmentopportunities
Phillips Academy seeks a SQL Programmer/Analyst to support administrative databases utilized for the alumni engagement, fundraising and communication responsibilities of the Office of Academy Resources (OAR). The ideal candidate will have a Bachelor’s degree or higher, minimum of two years of Microsoft SQL programming experience, proficiency with the Microsoft Office Suite, and strong problem solving and communication skills. Experience with fundraising, alumni engagement, and education databases and related software is strongly preferred. The duties will include but are not limited to:
- Maintain and support the Microsoft SQL databases by writing queries; developing views for use in reporting; writing and running transact scripts, cursors, stored procedures; and scheduling overnight jobs
- Partner with OAR operation staff to problem solve, support evaluate needs and options, and implement solutions for its database, reporting, and analytical needs. Maintain data interfaces between OAR and other campus databases as well as between software and outside vendors.
- Partner and collaborate closely with colleagues in the Office of Information Technology; provide basic SQL database administration in conjunction with the Application Administrator and System Administrators.
- Assist with user account maintenance and administrative software security.
- Assist with administrative software upgrades.
- Perform other duties as required. Occasional evening and weekend work may be required to meet deadlines as well as to collaborate with OAR colleagues to serve our campus, alumni, and parent constituencies.
Review of resumes will begin immediately. If interested, please apply on http://www.andover.edu/employmentopportunities .
Office of Information Technology
Instructional Design Specialist
As a member of the Educational Initiatives unit within the Phillips Academy Technology Office, the Instructional Design (ID) Specialist works in a team environment to help faculty subject matter experts realize their visions for online and hybrid courses, modules, and materials. The person will play a key role in the development, implementation, testing, evaluation, and process documentation for a range of projects, including Hybrid@Andover through the Tang Institute. Working closely with and reporting directly to the Associate Director for Educational Initiatives, the ID Specialist also encourages and supports the pedagogically sound integration of technology in face-to-face courses. This position is ideal for someone who can learn quickly and grow with the position. While we anticipate an April 3, 2017 start date, flexibility on this front could be considered for the right candidate.
IDEAL CANDIDATE PROFILE
- Undergraduate degree required, and Master’s degree preferred, in Education or a related field; minimum of 2-3 years of curriculum design, instructional design, and/or use of technology in the K12 classroom;
- Demonstrated experience and success in a collaborative design environment;
- Demonstrated experience and knowledge of Learning Management Systems, including Canvas, multimedia software and/or web-based interactive tools
- Online course development experience is preferred;
- Experience with project management, especially the development and documentation of best practices and standards, is preferred.
- Exceptional communicative and interpersonal skills;
- Flexibility, adaptability, and comfort in a fast-paced, dynamic environment requiring both the ability to take direction and the willingness to self-start;
- Passion for technology and schools; experience as K12 classroom teacher
- Appreciation for the mission and culture of Phillips Academy.
RESPONSIBILITIES AND DUTIES
- Collaborate with faculty on instructional design for online and hybrid courses, create customized web-based instructional elements, and manage online course development
- Work collaboratively with faculty and instructional staff to test and document new and revised online and hybrid courses and stand-alone web-based content
- Support instructors across the Academy to implement pedagogically sound uses of technology to address instructional challenges and pursue learning goals
- Communicate about school-based efforts in teaching with technology within the Academy community
- Create and provide resources in various formats to meet identified and emerging technological and pedagogical needs across the Academy
- Research and remain current on technology advancements, emerging trends in educational uses of technology and associated advances in pedagogy.
Applicants should complete an application online and submit a cover letter and resume at http://www.andover.edu/employmentopportunities by February 22, or until filled.
Office of Physical Plant
Phillips Academy seeks a full-time night custodian to clean and maintain Academy buildings. Valid driver’s license, personal vehicle for on-campus transportation and full background check required. Full-time position, Monday through Friday, 3:30 p.m. to 11:30 p.m. with “on-call” status and overtime as required. Prior floor care and cleaning experience preferred. If interested, please send a resume to email@example.com. Review of resumes will begin immediately.