Accessing Your Funds
IDENTIFY THE NAME OF YOUR GRANT ON ALL PAPERWORK. Each grant is assigned its own account number. Contact Liz George or Tina Rioux for this number.
Student requests for access to funds must have the faculty advisor associated with the grant sign the paperwork before it is submitted.
Faculty/administrators/staff should use the Chrome River application when possible.
There are four types of funds requests.
Please select your type(s) and submit accordingly:
Requisitions: If you are requesting payment for an organization or an
individual not employed by Phillips Academy, please complete a Check
Requisition Form. You will need a full name, complete address, and
a tax ID or social security #. Please write “Abbot Grant,” the name of the
grant, and the purpose of payment on the form. Please sign the form and
submit it to Tina Rioux, Comptroller’s Office (2nd floor GW)
for processing. This form is accessible on PA Net – Faculty/Staff Tab and
in the Comptroller’s Office, 2nd floor GW.
- Invoices: If
you are requesting payment of an invoice, please write on the
invoice “Approved for Payment,” and sign and date the invoice. Please also
write “Abbot Grant” and the name of the grant on the invoice and submit
the invoice to Tina Rioux, Comptroller’s Office (2nd floor GW)
If you are requesting reimbursement, please complete an Expense
Report Form, attach receipts, and write “Abbot Grant” and the name
of the grant on the form. Please sign and date the form and submit it to Tina
Rioux, Comptroller’s Office (2nd floor GW) for processing. This form is accessible on PA Net –
Faculty/Staff Tab and in the Comptroller’s Office, 2nd floor
GW. Faculty and Staff with access to Chrome River should use this method of requesting reimbursement.
If your Abbot Grant is considered a Payroll Stipend (faculty and staff
only), please e-mail Tina Rioux stating that you have
completed your work and request that your stipend be processed and
included in your paycheck. Please include the name of the Abbot Grant in
If you have any
questions or need additional assistance accessing your funds, please contact
Liz George .