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Accessing Your Funds

IDENTIFY THE NAME OF YOUR GRANT ON ALL PAPERWORK.  Each grant is assigned its own account number. Contact Liz George or Tina Rioux for this number.

Student requests for access to funds must have the faculty advisor associated with the grant sign the paperwork before it is submitted. 

Faculty/administrators/staff should use the Chrome River application when possible.

There are four types of funds requests. Please select your type(s) and submit accordingly:

  1. Check Requisitions: If you are requesting payment for an organization or an individual not employed by Phillips Academy, please complete a Check Requisition Form. You will need a full name, complete address, and a tax ID or social security #. Please write “Abbot Grant,” the name of the grant, and the purpose of payment on the form. Please sign the form and submit it to Tina Rioux, Comptroller’s Office (2nd floor GW) for processing. This form is accessible on PA Net – Faculty/Staff Tab and in the Comptroller’s Office, 2nd floor GW.
  2. Invoices: If you are requesting payment of an invoice, please write on the invoice “Approved for Payment,” and sign and date the invoice. Please also write “Abbot Grant” and the name of the grant on the invoice and submit the invoice to Tina Rioux, Comptroller’s Office (2nd floor GW) for processing.
  3. Reimbursements: If you are requesting reimbursement, please complete an Expense Report Form, attach receipts, and write “Abbot Grant” and the name of the grant on the form. Please sign and date the form and submit it to Tina Rioux, Comptroller’s Office (2nd floor GW) for processing.  This form is accessible on PA Net – Faculty/Staff Tab and in the Comptroller’s Office, 2nd floor GW. Faculty and Staff with access to Chrome River should use this method of requesting reimbursement.
  4. Stipends: If your Abbot Grant is considered a Payroll Stipend (faculty and staff only), please e-mail Tina Rioux stating that you have completed your work and request that your stipend be processed and included in your paycheck. Please include the name of the Abbot Grant in your e-mail.  

If you have any questions or need additional assistance accessing your funds, please contact Liz George .